Librarian

---

Job Description

The iTaukei Land Trust Board (TLTB) formerly known as Native Land Trust Board (NLTB) derives its existence from the Native Land Trust Act of 1940. Its core mandate is to manage iTaukei Lands with its Vision of “Excellence in Land Management Services to Meet the Expectations of All Stakeholders”. TLTB Core Business is Sustainable Development and Wealth Creation. Our organizational Values are – Innovation; Transparency & Trust; Accountability, Unique, Knowledgeable; Effectiveness & Efficiency and Integrity.

To ensure the effective administration of iTaukei Land Trust Board Resources Centre that provides quality information in a conducive environment.

Outcomes

Organisational Stakeholders
1. Knowledge Management and Information Sharing
A classification system for the Resource Centre developed. Data collection, cataloguing of all materials received and loaned ensured. Management of crucial documents that would be a piece of history of TLTB. Ensure that past information of TLTB is stored for the purpose of publishing TLTB’s experiences and achievements. Collection of materials and resources on historical events established. Online library service and inter library services provided. Registration for inter-library loan with other libraries. Collection of electronic resources for digital library portal Updating and Maintenace of digital library portal  Publishing & regular updating pf resource center website Compilation & publication of department newsletter.  Establishment of online library management system.  Resource center participation in national library week.  Formulate internal activities for library week.  Internal marketing programs for resource center formulated. Quality information and information management services provided. Administration of external library/information services. Library community effectively communicated with. Benchmarking for best library services enabled.
2. Records Management
Proper record keeping for all materials loaned ensured. Accurate statistics maintained. Register of Visitors using the Resource Centre developed and maintain and interest for service improvement captured. Digitalization of records ensured.
3. Compliance-Policies and Procedures
Formulate resource center policy & procedures manual.  Implementation and continuous review of Resource Centre policy and procedure ensured. Monitoring of library procedures (systems and processes) ensured. Compliance with Local Legislation and Statutory requirements (library) ensured. Compliance to OHS Policy ensured.
4. Risk Management
Risks identified for the Resource Centre documented and mitigated.
5. Other Duties
Important textbooks such as reference books for Executive Management and Board Members purchased. Adequate Stock of Governance Literature ensured. Adequate stock of resource materials ensured. Budget for the Resource Centre provided annually. Efficient and effective customer service provided at all times. Assist in facilitation of Board Meetings  Relieving duties for Personal Assistant to Supervisor  Submission of resource center monthly reports.  Individual Annual Performance Targets Interior designing of resource center layout. Purchasing & maintenance of resource center assets.  Any other duties assigned by the Supervisor undertaken.

Responsibilities - Critical Competencies

Competence	Description
Business
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Quality Focus	Deliver quality.
Organisational Values	Display the organisation's image and value standards.
People
Team Orientation	Work in a team towards a common aim.
Problem Solving	Develop practical solutions to a situation.
Innovation	Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Research	Apply formal research methodologies.
Technology Application	Apply technology.
Operational
Health and Safety	Establish and maintain a safe and healthy work environment.

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Information Studies, Library Studies
Desirable
Degree	Library Science

Work Knowledge and Experience

1. 5 years of experience and understanding of Library and Information studies
2. Demonstrate experience in understanding of Library Information Management
3. Proven in-depth knowledge and experience in library services
4. Technically competent/qualified librarian
5. Knowledge of library risk identification, assessment and mitigating them
6. Demonstrate ability to manage and meet established work deadlines
7. Ability to focus on attention to detail
8. Demonstrated success in improving quality of customer service
9. Evidence of commitment to team work
10. Establishes high personal standards

Requirements

Language Proficiency
Excellent command of English
Regulatory Compliance Requirements
Driver’s License

Interactions

Interaction	Comments
Internal
All staff
Management Team
Executive Management
External
Customers
Government Officials
Landowners
Statutory Authorities
Line Ministries

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Customer/Client Focused	Focused on client and customer satisfaction and ensuring high levels of service are maintained at all times
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Disciplined/Systematic	Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach.
Flexible / Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions
Well organised	Controls tasks in a well thought out and critical manner.