General Manager - Financial Services

---

Job Description

Asco Motors is a subsidiary of Toyota Tsusho South Pacific Holdings and is the only authorized dealer and distributor of Toyota and Yamaha in Fiji. When you join Asco Motors, you will become part of a global company that promotes a family-friendly environment and seeks to achieve world-class standards in all areas of our business. In Fiji, Asco Motors is an automotive dealer/distributor and employs over 300 staff. Asco Motors markets quality products and services with franchises that include Toyota, Yamaha, Bridgestone, Kobe, Massey Ferguson, and Avis

The General Manager- Financial Services will have primary day-to-day responsibility for planning, implementing, managing and controlling all financial planning and management related activities of Asco Motors (Fiji) in addition to outcomes delivered by other functions within the Finance SBU. This includes leadership of the NVS/ Service/ Parts/ Panel/ UV/ TB/ AVIS), contract analysis and negotiations, compliance as well as private and institutional financing. S/he reports to the Chief Executive Officer.

Outcomes

Organisational Stakeholders
1. Strategic goals supported and delivered
Effective contribution to Asco's strategic planning process and strategic plan implementation ensured:              Preparation of Asco Motors annual and five-year plans and operating plans effectively contributed to Financial and treasury management strategies developed effectively supporting ASCO Motors’ strategic and operational objectives Effective implementation and co-ordination of ASCO Motors’ financial, treasury and relevant risk management strategies ensured High level of financial services provided Appropriate and sustainable returns to shareholder/stakeholder ensured Effective and timely contribution towards the development and endorsement of robust PSIP and Business Case submissions ensured PSIP submissions aligned to the ASCO Motors’ Strategic Plan at all times Good corporate and governance practices delivered Overall long-term organisational plans devised/reviewed and implemented not limited to financial sustainability                                Plans promoted and accepted by the Board Monitoring and evaluation plan implemented to ensure the intended and desirable results from the business plans prudent financial investment to support the expanding needs of the organisation ensured Identify, support and provide sufficient resources to promote establishment of business opportunities for viable revenue stream Technological advancement and continuous assessment to support business interests/investments promoted and further enhanced Effective (appropriate and robust) internal controls are in place at all times and compliance to avoid wastage or revenue leakage
2. Effective leadership of the Business Units (NVS/ Service/ Parts/ Panel/ UV/ TB/ AVIS)
Effective leadership of Asco Motors’ Finance Business Units ensured Appropriate organisational structure for the Finance Business Units established and continuously reviewed and revised for relevance Effective management of human, physical, technological and financial resources ensured Finance Business Unit’s budget developed and delivered within agreed business targets Operational efficiencies championed within the Business Units and implemented effectively Standard Operating Procedures developed, reviewed and continuously refined Effective oversight of the following functions within the Finance Business Units ensured, which includes human capital management, safeguarding compliance and contribution to strategy development, monitoring and reporting: NVS Service Parts Panel UV TB Avis Timely completion and maintenance of budgets within the approved value ensured Good corporate governance practices complied with across the Finance Business Units All relevant compliance and audit requirements satisfactorily met/addressed Knowledge sharing processes and continuous improvement encouraged and continuously developed across the Finance Business Units Timely and relevant guidance provided to Asco Motors’ Executive Management for matters pertaining to the Finance Business Units Environment for innovation and process-improvement/efficiencies developed and maintained within the Finance Business Units New business initiatives developed for Asco Motors’ continued growth and sustainability Personnel well informed of the latest developments in finance/accounting, ICT, properties and facilities, procurement, warehouse, payroll and security fields Effective and efficient business processes, systems and procedures are regularly and thoroughly reviewed and are effectively documented to minimize risks and reduce operational costs Relevant policies and processes and Standard Operating Procedures (SOP) for all functions within the Finance Business Units continuously reviewed and refined to increase efficiency. Effective management of relationships horizontally and vertically across the organization delivered Effective working relationships developed and maintained with key stakeholders including but not limited to Government ministries, statutory authorities, regulators Creation of awareness on the outcomes of the Finance Business Units to internal and external stakeholders ensured Management controls established and strategies to write-off percentages are kept below the benchmark set by management ensured
3. Timely, compliant and robust financial services provided to Asco Motors
Effective leadership and oversight of all aspects of the Finance functions Asco Motors ensured Corporate risk management plan implemented Organisational leadership ensured for change management initiatives Effective oversight of annual budget preparation and ongoing monitoring ensured planning, developed and endorsement effectively managed Development of periodic and annual financial statements ensured and timely endorsement by Asco Motors maintained at all times Effective oversight and coordination of year-end audit ensured Advisory services relating to the following effectively provided: Financial resource planning and management as well as associated policies Debt management set targets and arrears collection achieved as per portfolio effective debt management established in conjunction with CCU team the annual provision for bad debts and bad debts write exercise for the division and group is carried out as per the  guidelines prescribed by management debt management reports submitted in a timely manner Procurement planning assistance provided to the procurement team for tender submission, leasing where required Due Diligence to be undertaken by Asco Motors Business Units Cash forecasting/collection reported in a timely manner Appropriate resolution of Audit queries/issues (as and when required) Complaints dealt with in a timely manner seeing to resolution Effective technical leadership delivered ensuring the successful delivery of the following: Development and continuous evaluation/revisions to Asco Motors's short and long-term strategic financial objectives Development of financial forecasting, budgets, business cases and reporting to Executive Management, Board of Directors and relevant Government ministries Timely and accurate analysis of budgets, financial trends and forecasts provided to Executive Management and the Board Development, implementation, and maintenance of a comprehensive job costing system Evaluation and advice on the impact of long range planning, introduction of new programs/ strategies and regulatory action Strong relationships established and maintained with Executive Management so as to identify their SBU's financial needs and seek as well as provide a full range of relevant business solutions Timely, relevant and quality advice on the financial implications of business activities provided to Executive Management Recommendations to strategically enhance financial performance and business opportunities provided to Executive Management Effective (appropriate and robust) internal controls are in place at all times and compliance with Generally Accepted Accounting Principles (GAAP)/International Financial Reporting Standards and applicable national regulatory laws and rules for financial and tax reporting ensured
4. Fully compliant Finance Business Unit ensured
All deliverables across the Finance Business Unit fully compliant with the prevailing laws, codes, principles, standards, good corporate governance practices as well as organisational policies, procedures and directives Compliance with Asco Motors policies and procedures ensured             Alignment and adherence to governance policies, process, standards and external regulatory requirements Business and group compliances as well as effective resolution of audit requirements assisted Culture of compliance developed and continuously strengthened across the Finance Business Unit
5. Effective Human capital management
Relevant and complete Role Descriptions and contracts for each position and staff within the Finance Business Unit ensured in partnership with the HR Department Ongoing coaching, mentorship development of direct reports and staff ensured Leadership and management of staff development delivered in partnership with the HR Department Career planning supported Succession planning supported Training and development effectively planned with the HR Department and effective resolution of skills gap across the Finance Business Unit achieved Required tools and and appropriate technology provisioning for staff prioritised Support provided to the TTSPH teams on the management and implementation of digital transformation initiatives. Performance management system implemented and effective performance appraisals delivered Personnel effectiveness and individual growth encouraged/supported Innovation and change championed Effective communication and partnership amongst all functions within the Finance Business Unit and with other departments ensured Asco Motors values promoted and constructive culture that motivates and inspires team members established Identification of opportunities for improving business performance, through effective change management programs supported Work environment conducive for collaboration, innovation, continuous improvement, mutual trust and respect established and continuously strengthened
6. Well-informed executive management
Quality, timely and accurate reporting ensured. Reporting includes but is not limited to the following: Monthly management accounts, annual financial statements, periodic project finance financial statements etc. Reports from other functions within the Finance SBU e.g. NVS/ Service/ Parts/ Panel/ UV/ TB/ AVIS. Any other relevant report required to enable/support effective, timely/proactive decision making by Executive Management Regular (monthly minimum) communication with the Government of Fiji over their leasing fleet and report back to CEO and  National Manager - Sales on any changes / issues / new opportunities ensured leasing documentation maintained and kempt  Quality and timeliness of budget and performance reporting maintained at all times Quality and timeliness of relevant meeting papers and presentations maintained at all times Robust contributions towards monthly/periodic management meetings (when required) ensured Ad-hoc information requests by management, for decision-making purposes, addressed effectively and in a timely manner Contributions to high-level business negotiations effectively contributed to as and when required Quality advice, both general and technical (where relevant) provided to management and the board as and when required
7. Teamwork and cooperation
Cooperation within the team and greater function / department encouraged Cooperation across functions / departments ensured Collaboration and leadership to achieve relevant organisational targets and goals Other related duties assigned by the CEO effectively and efficiently addressed
8. Asco Motor's organisational values and standards demonstrated and upheld at all times
Organisational values and good corporate and governance practices compliant in delivering outcomes Executive Management effectively supported/assisted in the following areas:                       Review, implementation, modelling and promoting the vision, mission and strategic objectives of Asco Motors Influencing and inspiring others to share the ownership of Asco Motors vision, mission and strategic objectives Creating an environment conducive for the achievement of strategic direction Supporting the drive for ethical practices into Asco Motors processes Backing the drive for the development of Asco Motors employees to achieve quality outputs Positive corporate image and effective delivery of information, including through Asco Motors internal & public forums contributed to

Responsibilities - Critical Competencies

Competence	Description
Business
Strategic Development	Establish the strategic direction and steer the organisation towards its goals
Business Performance	Manage the performance of the organisation.
Risk Management	Analyse and manage risk.
Change Management	Implement and manage changing situations resulting from a change in strategic/business.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Commercial Focus	Optimize the commercial viability of the organisation.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Quality Focus	Deliver quality.
Organisational Values	Display the organisation's image and value standards.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Problem Solving	Develop practical solutions to a situation.
Negotiation	Reach agreement through discussion and compromise.
Innovation	Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.
Technology Application	Apply technology.
Operational
Health and Safety	Establish and maintain a safe and healthy work environment.
Environment	Establish and maintain an environmentally friendly organisation
Stock Control	Acquire and monitor stock to meet business needs

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Accounting and Finance
Desirable
Masters Degree	Business Administration, Commerce

Work Knowledge and Experience

1. Minimum of 5 years experience in financial leadership roles, preferably in a commercial environment, and/ or a public utility
2. Proven experience in meeting and exceeding the organisation’s strategic goals.
3. Ability to lead and supervise subordinates
4. Demonstrated experience in developing and delivering business and team targets
5. Ability to communicate effectively with internal and external contacts.
6. Ability to provide technical advice and expertise
7. Experience in managing a diverse base of service providers in the professional services area
8. Strong interpersonal skills, ability to communicate and manage well at all levels of the organization and with staff at remote locations essential
9. Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses
10. High level of integrity and dependability with a strong sense of urgency and results-orientation
11. PC proficiency is essential (Windows environment) and strong working knowledge of renowned Accounting Packages
12. Knowledge of Power BI is an advantage

Requirements

Language Proficiency
Excellent command of English
Excellent command of English
Excellent command of English
Regulatory Compliance Requirements
Driver’s License

Interactions

Interaction	Comments
Internal
Chief Executive Officer
Finance Team
Business Units
External
Customers
Suppliers
Government

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Achiever	Puts in effort to achieve a desired result or goal and is motivated by this end and the overall accomplishment.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Perceptive	Shows keen insight and understanding of issues or situations.
Team Oriented	Enjoys being with others as part of a group or team.
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Thinking Styles
Challenger	Queries, tests information/beliefs and provokes thought.
Holistic thinker	Considers issues/situations as a whole rather than analysing or dissecting the parts.
Well organised	Controls tasks in a well thought out and critical manner.
Decisive	Reaches conclusions, promptly and firmly.
Numerate	Shows abilities in quantitative thought and expression.