Human Resources Officer

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Job Description

The Human Resources Officer responsible for the the human capital management contributions at respective Entity through continuous improvement, innovation and accountability for positive business results. The position reports to the to the Group Head of HR, CJ Patel & Company Pte Limited.

Outcomes

Organisational Stakeholders
1. Attracting and retaining talent
Recruitment process planned and managed as per set procedure and process             recruit and retain a diverse workforce to meet the needs of the organisation.                                                    Interviews conducted in a fair and transparent manner at all times. New employee on-boarding and induction process ensured. Candidates searched from different sources on an on-going basis including Participation at Careers Fairs Apprenticeship Schemes Attaché programs Advertising, Short listing, contract preparation Staff retention strategies initiated Source candidates from different sources on an on going basis (Fiji and Island Branch) Records and Information Management Update, monitor time & attendance, leave records & personal files of employees Maintaining of employees’ statistics (Employee data base) Updated Vacancy list maintained by department Request for Recruit processed in a timely manner Human Capital management used for recruitment and competency assessment on an ongoing basis Hrmonise utilized
2. Regulatory and operationally compliant organization
Employment laws of Fiji communicated on an on-going basis to ensure a well informed team Employment Relations Act 2007 Wages Regulation Order  Any other relevant legislation Industrial relations issues managed.                             Dispute resolution system in place Mediation cases managed. Grievance is handled and resolved in a safe and impartial manner. HR policies and procedures maintained on an ongoing basis for compliance. Improvements recommended for existing policies and procedures.
3. Organizational Development ensured
A well trained team ensured Development programs ensured to help staff to accomplish their goals Training needs analysis is completed on a timely and accurate basis Coordination of relevant trainings as per organizational training needs analysis budgets prepared annually for training and development programs   Orientation, induction and regulatory training are conducted in a timely manner OH&S, Fire Warden and first aid training conducted yearly is ensured                   Build moral and increase productivity and ensure employee retention. Organize employee welfare and engagement activities. Succession planning ensured
4. Performance management systems ensured
Compensation & performance management processes are assisted at all times Employee probation reviews, evaluations and confirmations are carried out within time frames Role descriptions are accurate with measurable outcomes Hrmonise role descriptions are utilized at all times Reward systems in place are transparent and consistent at all times      Increments and bonuses are performance based with a clear criterion. Implementation of KPI and timely review / Executing staff performance evaluations
5. Well informed management
Monthly and quarterly report is prepared on a timely and accurate basis Quarterly HR Board report Monthly management report  Ad-hoc information requests by management and shareholders, for decision-making purposes, addressed and in a timely manner  Regular updates on all HR and employee related matters ensured to Group HRM ensured
6. Safe work environment promoted and ensured at all times
Work place safety is ensured  Communication of Safety, Health and Environment to all team members on an on-going basis Occupational Health & Safety systems promoted for zero workplace injury at all times Local environmental regulation is aligned with work place safety on an on-going basis Timely OHS meetings conducted and minutes circulated Workplace hazards eliminated at all times Systems assist in the identification and elimination of work place hazards on an on-going basis
7. CJP values upheld and demonstrated at all times
Collaborate with other teams for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence	Description
Business
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Communication	Exchange information through verbal communication
Customer
Organisational Values	Display the organisation's image and value standards.
Social and Cultural Awareness	Respond respectfully and effectively to people of different cultural and social backgrounds.
People
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Learning	Develop the competencies of self and others to enhance performance.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Operational
Health and Safety	Establish and maintain a safe and healthy work environment.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Human Resources Management, Business Management or Business Administration or related fields
Desirable
Higher Degree incl. Post Grad Cert or Dip	Human Resources Management

Work Knowledge and Experience

1. Minimum 4 years of relevant experience in human resources. Additional training and payroll experience – may be advantageous.
2. Well versed with ERA 2007, Wages Regulation and HASAWA
3. Outstanding organizational and time-management abilities with attention to detail
4. Excellent written and verbal communication and interpersonal skills. Proficient in MS Office
5. Problem-solving and decision-making aptitude and able to engage in meaningful negotiation and resolution
6. Strong ethics and reliability and ability to maintain confidentiality

Requirements

Language Proficiency
Excellent command of English
Regulatory Compliance Requirements
Police Clearance

Interactions

Interaction	Comments
Internal
All employees
Management Team
HR Officers
Corporate Services Manager
IT Department
External
Taxation Authority
Regulators
Statutory Authorities

Attributes

Attribute	Definition
Behavioural Styles
Achiever	Puts in effort to achieve a desired result or goal and is motivated by this end and the overall accomplishment.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Resilient	Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Empathic	Has the ability to understand somebody else's feelings or difficulties.
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Well organised	Controls tasks in a well thought out and critical manner.
Holistic thinker	Considers issues/situations as a whole rather than analysing or dissecting the parts.
Reflective	Takes a thoughtful and deliberative approach.