Supply Chain Coordinator v (1.00) [Suva]

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Job Description

In August 2012, Southern Cross Foods acquired Fiji Dairy Ltd - Fiji’s National Dairy Company. Based in Suva, the dairy plant manufactures a range of dairy products including pasteurised milk, UHT Milk, powdered milk, butter, yoghurts, cheese, fresh and sour cream, and various other flavoured dairy products. In addition to the running of the dairy plant, Fiji Dairy Limited is actively involved in establishing and promoting ‘best-practice’ dairy farms to help local farmers get better yield and better quality milk

The Supply Chain Coordinator is responsible for overall local and international purchasing, leading monthly stock take and managing container movement.This position reports to the Supply Chain Manager, Fiji Dairy Pte Limited.

Outcomes

Organisational Stakeholders
1. Purchasing is timely and within budget
Raw material sourced/purchased is timely and accurate Purchase requisitions supported with 3 reasonable quotes for approval at all times Purchase orders created timely and accurately Correct price, freight charge, delivery date coordinated with the vendors Quality Assurance inspection for all raw materials coordinated timely  New vendors sourced for quality and price comparison ensured Raw materials receipt verified against invoice quantity, description and quality in a timely manner  Discrepancies and non conforming raw materials coordinated with vendor for resolution  Follow-up on orders and operations notified of any delays in a timely manner
2. Inventory management
Raw materials supplied for production is accurate and timely Stock transfers to production captured in the system accurately and on time System transfers from containers to main warehouse and raw material warehouse is accurate and timely Raw materials offload from containers to warehouse to be coordinated in a timely manner Empty container return is timely to avoid unnecessary detention charges  Raw material and finished goods stock levels are sufficient to meet demand at all times Over stock and under stock situations managed Stock variance is minimized Monthly raw material stock take is timely and accurate Daily cycle counts ensured in a timely manner Stock dispatch and transfers captured accurately Variance report with explanation is timely  Discrepancies identified and actions ensured
3. Supply chain management
Ongoing demand forecasting for raw materials is accurate and timely Stock for peak production planned and organized Safety stock levels monitored and accurately maintained Smart buying of raw materials ensured System receipting is accurate and timely Vessel coordination for imports ensured Import clearance is timely (within 3 days of arrival) Import permit approval is timely New product creation in BizzXe system coordinated accurately and timely
4. Well informed management
Timeliness, quality and accuracy of daily, weekly and monthly reports to management ensured Stock cover report presented is timely and supports decision making Monthly report presentation is accurate and supports decision making  Contributions to periodic management meetings ensured Ad-hoc information requests by management and shareholders, for decision-making purposes, addressed in a timely manner
5. Effective Human Capital Management ensures a productive, stable and increasingly capable workforce
Supervision of and professional guidance to supply chain staff ensured Training needs and competency gaps of staff appropriately assessed and addressed in partnership with Supply Chain Manager and HR Department
6. Safe work environment promoted and ensured at all times
Work place safety is ensured  Communication of Safety, Health and Environment to all team members are on an on-going basis. Occupational Health & Safety systems promotes zero workplace injury at all times. Local environmental regulation is aligned with work place safety on an on-going basis. Workplace hazards eliminated at all times. Systems assist in the identification and elimination of work place hazards on an on-going basis.
7. Fiji Dairy Pte Limited's values upheld and demonstrated at all times
Collaborate with other teams for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence	Description
Business
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Communication	Exchange information through verbal communication
Customer
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Quality Focus	Deliver quality.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Operational
Stock Control	Acquire and monitor stock to meet business needs

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Accounting, Management Studies
Desirable
Degree	Accounting

Work Knowledge and Experience

1. Minimum of two to three years' experience in a similar role in a manufacturing industry
2. Well versed with the Microsoft suite of programs (Word, Excel, PowerPoint)
3. Knowledge of accounting principles and procedures
4. Exceptional Problem Solving Skills
5. Knowledge of Supply Chain and Warehouse Management
6. Knowledge of local regulatory requirements for imports and exports

Requirements

Regulatory Compliance Requirements
Driver’s License
Police Clearance

Interactions

Interaction	Comments
Internal
Finance Team
Management Team
Production Team
External
Suppliers
Customers
Distributors
Statutory Authorities

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Energetic	Constantly active and driven to put in effort. Works hard to promote an enterprise.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Flexible/Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.