Human Resources & Payroll Officer

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Job Description

Alfa Pte Limited is a subsidiary of CJ Patel Group that manufactures hygiene and consumer products for Fiji and international markets such as Pacific Laundry Bar, Malumu tissues and Stelow and also holds the manufacturing license for world renowned international brand Janola.

The Human Resources & Payroll Officer is responsible for managing the human resources and payroll functions at Alfa Pte Limited in line with Group HR Strategies. This position reports to the Factory Manager, Alfa Pte Limited and functionally to the Group Head of HR and CJ Patel Pte Limited.

Outcomes

Organisational Stakeholders
1. Attracting and retaining talent
Recruitment process planned and managed as per set procedure and process             recruit and retain a diverse workforce to meet the needs of the organization.                                                    Interviews conducted in a fair and transparent manner at all times. New employee on-boarding and induction process ensured. Candidates searched from different sources on an on-going basis including Participation at Careers Fairs Apprenticeship Schemes Attaché programs Advertising, Short listing, contract preparation Staff retention strategies initiated Source candidates from different sources on an on going basis (Fiji and Island Branch) Records and Information Management Update, monitor time & attendance, leave records & personal files of employees Maintaining of employees’ statistics (Employee data base) Updated Vacancy list maintained by department Request for Recruit processed in a timely manner Human Capital management used for recruitment and competency assessment on an ongoing basis Hrmonise utilized
2. Regulatory and Operationally Compliant Organization
Employment laws of Fiji communicated on an on-going basis to ensure a well informed team Employment Relations Act 2007 Wages Regulation Order  Any other relevant legislation Industrial relations issues managed.                             Dispute resolution system in place Mediation cases managed. Grievance is handled and resolved in a safe and impartial manner. HR policies and procedures maintained on an ongoing basis for compliance. Improvements recommended for existing policies and procedures
3. Organizational development ensured
A well trained team ensured Development programs ensured to help staff & managers to accomplish their goals Training needs analysis is completed on a timely and accurate basis   Orientation, induction and regulatory training  are conducted in a timely manner GMP training conducted prior to entering the processing line ensured OH&S , Fire Warden and First Aid training conducted yearly is ensured Succession planning ensured
4. Performance management systems ensured
Compensation & performance management processes are assisted at all times Employee probation reviews, evaluations and confirmations are carried out within time frames Role descriptions are accurate with measurable outcomes Hrmonise role descriptions are utilized at all times Reward systems in place are transparent and consistent at all times      Increments and bonuses are performance based with a clear criterion. Implementation of KPI and timely review / Executing staff performance evaluations
5. Payroll functions managed
Time and attendance reports are timely and accurate       Time sheets uploaded accurately to the Payroll software at all times    Weekly and monthly payroll processing is accurate and timely Weekly Payroll processed and managed in compliance with company policies and statutory requirements  Payroll closure and approval by Finance Manager and General Manager ensured on a timely basis Pay letter signing by signatories and disk file / online banking sent to the bank on a timely basis Monthly/weekly reports are timely and accurate  Monthly / weekly wages deductions reports Payroll deviation reports  Overtime analysis report FNU Levy reports Monthly FNPF, PAYE, SRL & ECAL submission all for employees to FNPF/ FRCS is timely and accurate Potential issues/risks associated with payroll processes identified and escalated in a timely manner  System or bank issues escalated to management for timely decision making Ad-hoc information requests are addressed in a timely and accurate manner
6. Well Informed management
Monthly and quarterly report is timely and accurate Quarterly HR Board report Monthly management report Ad-hoc information requests by management and shareholders, for decision-making purposes, addressed and in a timely manner
7. Safe work environment promoted and ensured at all times
Work place safety is ensured  Communication of Safety, Health and Environment to all team members are on an on-going basis Occupational Health & Safety systems promote zero workplace injury at all times Local environmental regulation is aligned with work place safety on an on-going basis Workplace hazards eliminated at all times Systems assist in the identification and elimination of work place hazards on an on-going basis
8. Alfa Limited's values upheld and demonstrated at all times
Work cooperatively with all staff within Alfa Limited's and CJ Patel group of companies Communication with staff is professional and positive at all times Maintain a positive values based work environment Honesty, integrity and confidentiality ensured in all aspects of work

Responsibilities - Critical Competencies

Competence	Description
Business
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Communication	Exchange information through verbal communication
Customer
Organisational Values	Display the organisation's image and value standards.
Social and Cultural Awareness	Respond respectfully and effectively to people of different cultural and social backgrounds.
People
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Learning	Develop the competencies of self and others to enhance performance.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Operational
Health and Safety	Establish and maintain a safe and healthy work environment.

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Human Resources Management
Desirable
Degree	Science in Psychology, Business Management or Administration, Human Resources Management

Work Knowledge and Experience

1. Must have min 3 years’ hands-on experience in both human resources and payroll functions in a similar capacity preferably in Manufacturing/FMCG Industry.
2. Strong work ethics and understanding of Employment laws, Wages Regulations, Health and Safety Act and disciplinary procedures.
3. Performance-driven and ability to thrive on a fast-paced and demanding environment with multiple priorities.
4. Exceptional attention to detail and computer skills
5. Excellent presentation and communications skills (verbal and written)

Requirements

Language Proficiency
Excellent Command of English (verbal & written)
Regulatory Compliance Requirements
Police Clearance

Interactions

Interaction	Comments
Internal
Management Team
All staff
Finance Team
Group Head of HR
Corporate Services Manager
External
Statutory Authorities
Regulators

Attributes

Attribute	Definition
Behavioural Styles
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Resilient	Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Team Oriented	Enjoys being with others as part of a group or team.
Empathic	Has the ability to understand somebody else's feelings or difficulties.
Thinking Styles
Well organised	Controls tasks in a well thought out and critical manner.
Disciplined/Systematic	Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach.