Coordinator - Organisation Development

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Job Description

The Pacific Disability Forum (PDF) is a regional peak body on disability, provides leadership as well as supports national organisations of persons with disabilities (OPDs), donor and development partners as well as civil society and the private sector in the pursuit to ensure that persons with disabilities live in an inclusive, barrier-free and rights-based society in Pacific Island countries and territories.

The Coordinator - Organisational Development will support the implementation of the recommendation of the PDF independent assessment carried out by CBM Australia to strengthen compliance of its member organisations in the Pacific. The role will coordinate the implementation of activities between the Secretariat, consultants and OPDs and will ensure that the activities set out in the implementation plan is carried out effectively, efficiently and reported accordingly. The role reports to the Director Operations.

Outcomes

Organisational Stakeholders
1. Effective implementation of CBM Australia's independent assessment recommendation
Independent assessment report effectively reviewed to gain a comprehensive understanding of the recommendations Collaboration with key stakeholders ensured to develop an action plan for implementing the recommendations Clear timelines and milestones for each recommendation established to track progress. Necessary resources, such as funding or additional personnel identified to support the implementation. Monitoring and evaluation of the implementation process to ensure the recommendations are effectively addressed
2. Efficient coordination and implementation of organisational strengthening activities
Regular meetings and communication channels between the Secretariat, consultants, and OPDs facilitated to ensure alignment and collaboration. Clear roles, responsibilities, and workflows for all stakeholders involved in the coordination process ensured Management and planning of activities as per the work plan and budget with implementing partners ensured Monitoring the progress of activities and providing timely updates to all relevant stakeholders and Director Operations Timelines are effectively communicated to partners and OPDs A centralised repository for documents, resources, and information related to the implementation activities created and maintained Activity risk is identified and managed accordingly with proper documentation and reports OPDs/members supported in the activities carried out with them Activity timeline developed to be shared with project partners Proactively identifying and resolving any conflicts, bottlenecks, or challenges that may arise during the coordination process
3. Enhanced compliance of member organisations ensured
Comprehensive compliance assessments of member organisations conducted to identify gaps and areas for improvement. Developing and delivering training programs or workshops ensured to educate member organisations on compliance requirements and best practices. Guidance and support provided to member organisations in developing and implementing compliance policies and procedures. Regular monitoring system established to assess compliance levels and provide feedback to member organisations. Collaborating with regulatory bodies or relevant authorities to stay updated on compliance regulations and standards.
4. Timely and accurate reporting for all activities ensured
All activities carried out by partners and OPDs reported accordingly to PDF Reporting templates or frameworks developed to capture relevant information, progress, and outcomess Collecting and analysing data to generate comprehensive and accurate reports on compliance improvements and organizational development activities ensured Reports are concise, clear, and easily understandable by various stakeholders Reports presented to the Director Operations and other relevant individuals or committees as required. Reports inform decision-making processes and areas for further improvement or intervention identified
5. PDF's image and value standards demonstrated and promoted
Collaborate with other teams in the organisation for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence	Description
Business
Business Performance	Manage the performance of the organisation.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Business Performance	Manage the performance of the organisation.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Social and Cultural Awareness	Respond respectfully and effectively to people of different cultural and social backgrounds.
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Social and Cultural Awareness	Respond respectfully and effectively to people of different cultural and social backgrounds.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Problem Solving	Develop practical solutions to a situation.
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Problem Solving	Develop practical solutions to a situation.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Technical Strength	Demonstrate knowledge of a specialist discipline.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Humanities / Social Science
Desirable
Higher Degree incl. Post Grad Cert or Dip	Humanities / Social Science

Work Knowledge and Experience

1. At least 7 years of relevant experience in disability inclusion, human rights, etc.
2. Extensive experience in design, implementation, monitoring and evaluation of rights based, disability inclusive development programs and policies
3. Sound understanding of the regional architecture
4. Experience designing and implementing training and capacity building programmes
5. Strong analytical skills and the ability to translate complex information into simple reporting structures
6. Good communication skills with the ability to liaise with high profile delegates as well as to provide support and advice to OPDs, NGOs
7. Proficiency in the use of computers, software applications - MS Office suite, Google suite, project management software, financial packages, database packages.
8. Ability to work flexibly and independently within a small team
9. Professional experience in the disability sector will be an added advantage
10. Possess sound knowledge and understanding of financial procedures

Requirements

Language Proficiency
Strong written and spoken English language proficiency
Regulatory Compliance Requirements
Police Clearance

Interactions

Interaction	Comments
Internal
All staff
Director Operations
External
OPDs
Consultants
Partners

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Perceptive	Shows keen insight and understanding of issues or situations.
Self-sufficient and assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities.
Consensus seeker	Works to achieve group solidarity and general agreement and harmony.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Flexible / Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.