Programme Officer

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Job Description

The Pacific Disability Forum (PDF) is a regional peak body on disability, provides leadership as well as supports national organisations of persons with disabilities (OPDs), donor and development partners as well as civil society and the private sector in the pursuit to ensure that persons with disabilities live in an inclusive, barrier-free and rights-based society in Pacific Island countries and territories.

This role is responsible for assisting with the successful coordination, implementation, monitoring, evaluation and reporting of PDF's programme activities and objectives. The role is also responsible for managing working relationships with PDF members and stakeholders and monitoring specific projects. The incumbent reports directly to the Manager Inclusive Development.

Outcomes

Organisational Stakeholders
1. Effective Programme Planning and Execution
Appropriate information and analysis provided to ensure support to the annual  planning function of PDF Effective  execution of strategic plan programmes and projects deliverables ensured Relevant performance targets for PDF's programmes and projects achieved and/or outperformed Programme and project  managed in collaboration with relevant stakeholders (internal and external) Collaborate with Managers for Programme and project costs maintained within budget Increase in programme funding allocation achieved Co-funding and top-up funding budgeting/planning ensured IWP support provided Follow up on programme progress ensured
2. Establishing Repute with Funding Partners
Preparation and contribution to donor funding proposals are timely and accurate Donor Reporting schedule formulated and adhered to Quality standards for programme and funding acquittal reporting maintained PDF Pacific Regional conference – Assistance provided  as program officer MOU’s/TOR – Negotiating for the terms of the MOU Accountability to donor partners ensured through effective reporting and effective decision-making
3. Stakeholder Engagement Ensured
Effective capacity building, peer learning and knowledge exchange opportunities (domestic, regional and international) for stakeholders Timely  contribution of accurate information  relating to specific projects for PDF quarterly newsletters, website, listserv and information/educational materials Inclusive relationships and synergies between PDF, member countries and strategic partners efficiently and effectively managed/optimised  Assistance provided with the information dissemination protocols for all programmes, special projects advocacy and training information ensured Support provided to members on visibility and reputation of members domestically, regionally and internationally Stakeholder engagement  and targets contributed to as per PDF strategic plan
4. Accurate and Timely Programme Reporting
Timely provision of relevant and accurate programme and project related information/reports provided to– Donors and PDF Timely and accurate submissions of quantitative/qualitative data ensured for  executive decision-making All program data collected and collated from trustworthy sources Post-training reporting streamlined and reports are timely and complete Monthly and Quarterly reports information provided to Manager Inclusive Development   Project reports provided to the Donor and Team Team work ensured – Working with various and diverse groups of people
5. PDF's image and value standards demonstrated and promoted
Collaborate with other teams in the organisation for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence	Description
Business
Business Performance	Manage the performance of the organisation.
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Promotion	Promote the value of the products/services offered by the organisation.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Quality Focus	Deliver quality.
Social and Cultural Awareness	Respond respectfully and effectively to people of different cultural and social backgrounds.
People
Team Orientation	Work in a team towards a common aim.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Problem Solving	Develop practical solutions to a situation.
Innovation	Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Management/Planning/Policy, Humanities / Social Science	Disabilities and Project management
Desirable
Higher Degree incl. Post Grad Cert or Dip	Management/Planning/Policy	Not for profit

Work Knowledge and Experience

1. Demonstrated successful management of programmes and policy advocacy at national but preferable taking an active role in regional and global settings
2. Understands and can promote the PDF values and approaches to development with a commitment and passion to serve the people of the Pacific Islands
3. Proven programme planning experience at the management level
4. Proficient in Microsoft Office, including Excel and PowerPoint
5. Demonstrated creative and critical thinking skills
6. Proven ability to work on multiple projects and a busy schedule
7. Strong communication and presentation skills

Requirements

Language Proficiency
Excellent command of English
Strong written and spoken English language proficiency
Strong written and spoken English language proficiency
Understanding of Pacific/Regional languages, advantageous
Regulatory Compliance Requirements
Driver’s License

Interactions

Interaction	Comments
Internal
All staff
Manager Inclusive Development
Director Operations
MEAL Officer
Research Officer
Finance and Corporate Services Team
External
Donors
NGOs
Country Representatives
Program Sponsors
General Public
Media
Partners - Joint Ventures
CSOs
Member OPDs

Attributes

Attribute	Definition
Behavioural Styles
Achiever	Puts in effort to achieve a desired result or goal and is motivated by this end and the overall accomplishment.
Energetic	Constantly active and driven to put in effort. Works hard to promote an enterprise.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Interpersonal Styles
Perceptive	Shows keen insight and understanding of issues or situations.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Flexible/Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.
Well organised	Controls tasks in a well thought out and critical manner.