Finance Officer Receivables v (1.00) [Walu Bay - Suva]

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Job Description

Newman Limited is the largest electronic payments processor of prepaid mobile airtime top-up services around the country. E-pay focuses on the recharge market for processing electronic purchases of prepaid mobile airtime and transaction processing for other pre-payment services.

The Finance Officer - Receivables is responsible for the effective management of the debtors and respective GL reconciliations on a daily/ monthly basis. This position reports to the Finance Manager Newman Pte Limited.

Outcomes

Organisational Stakeholders
1. Accounts receivable and general ledger managed
Invoices raised appropriately and accurately for services provided and accurate receipting ensured  deposits in bank statement identified and receipted accurately on a daily basis. unidentifiable deposits attended to promptly Daily receipts report prepared and submitted to Accountant Maintenance of M-Paisa customer details, daily transactions report and journal entries ensured Reconciliation made against the practice accounting system M-Paisa excel files Vs. Ledger accounts. Debit and credit notes accurately captured in the systems to clear debtors promptly Set offs & Cents write offs Debtors dealt with courteously, sensitively and in accordance with practice policy Trade PO and discount rate entries ensured in an accurate and timely basis customers and GSRN (Electronic and Hard cards) call in for quotations Inkk Mobile invoiced raised accurately to Vodafone in Collection follow up ensured
2. Statutory and Operationally compliant organisation
Processing all payments to suppliers and regulatory bodies (FRCA) ensured on a timely basis Compilation of VAT returns on monthly basis ensured tax clearance for overseas payments prepared Maintenance of General Ledger in MYOB system and maintenance of proper filling and records ensured Monthly bank reconciliation ensured. Preparation of annual audit accounts supported Internal audit files External audit Preparation of tax schedules on monthly basis for Inkk Mobile ensured
3. Well Informed Management
Preparation of reports for Management accounts ensured in a timely and accurate manner Month end schedule of M-Paisa transactions report M-Paisa deposits M-Paisa bond value M-Paisa commission payable monthly audit schedules Reconciliation of M-Paisa system entries with the ledger balances ensured schedules sent to Accountant
4. Safe work environment promoted and ensured at all times
Work place safety is ensured                            Communication of Safety, Health and Environment to all team members are on an on-going basis Occupational Health & Safety systems promote zero workplace injury at all times Local environmental regulation is aligned with work place safety on an on-going basis Workplace hazards eliminated at all times                     Systems assist in the identification and elimination of work place hazards on an on-going basis
5. Newman Pte Limited's values upheld and promoted at all times
Collaborate with other teams for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values Confidentiality of financial and operational information ensured at all times

Responsibilities - Critical Competencies

Competence	Description
Business
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
People
Team Orientation	Work in a team towards a common aim.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.

Qualifications

Qualification	Discipline	Notes
Desirable
Degree	Accounting

Work Knowledge and Experience

1. 2 - 3 years experience on a similar role will be an added advantage.
2. Excellent analytical and numerical skills
3. A keen eye for detail and ability to work independently

Interactions

Interaction	Comments
Internal
Finance Team
External
Customers
External Auditors

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Energetic	Constantly active and driven to put in effort. Works hard to promote an enterprise.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Consensus seeker	Works to achieve group solidarity and general agreement and harmony.
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Conscientious	Demonstrates a sense of right and wrong and a personal obligation to do the right thing.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.