Stock Controller

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Job Description

In August 2012, Southern Cross Foods acquired Fiji Dairy Ltd - Fiji’s National Dairy Company. Based in Suva, the dairy plant manufactures a range of dairy products including pasteurised milk, UHT Milk, powdered milk, butter, yoghurts, cheese, fresh and sour cream, and various other flavoured dairy products. In addition to the running of the dairy plant, Fiji Dairy Limited is actively involved in establishing and promoting ‘best-practice’ dairy farms to help local farmers get better yield and better quality milk

The Stock Controller is responsible for maintaining optimal levels of stock at all times through efficient and effective stock management at Fiji Dairy Pte Limited. This position reports to the Supply Chain Manager, Fiji Dairy Pte Limited.

Outcomes

Organisational Stakeholders
1. Inventory management
Effective management of stock and availability of raw-materials and production materials used in the manufacturing process ensured at all times. Stock transfers to production captured in the system accurately  System transfers from containers to main warehouse and raw material warehouse is accurate and timely Receipt of material, including verification of quantity received, completion of visual inspection, and initiation of a material receipt docket (GRR) either it be container loads (FCL) or loose carrier load (LCL)  ensured on a timely and accurate manner Raw material stocks monitored and  purchase order requisitions (POR) for low stocks processed in a timely manner  for replenishment  ensuring no under order and or overstock materials Materials for dispatch and or storage prepared and materials/stock issued to respective departments, under proper authorization Material movement related records updated and maintained accurately ensuring system and physical records reconcile. Compliance to safety procedures ensured when loading and unloading hazardous material. Planning and supervision of contractors for unloading of imported containers reefer or dry in a timely manner Goods stored in the containers monitored regularly including plugging of the reefer units  product quality is maintained at all times. temperature fluctuations/issues escalated to management in a timely manner Empty container returned as per schedule to avoid unnecessary detention charges  Raw material storage planned and managed Compliance to operational procedures and internal controls ensured at all times in execution of duties
2. Stock Purchasing and Reconciliations ensured
Purchase order requisition for low stocks processed to ensure timely replenishment Order follow-ups and operations notified of any delays in a timely manner Quality Assurance inspection for all raw materials coordinated  Discrepancies and non conforming raw materials coordinated with vendor for resolution  Raw materials receipt verified against invoice quantity, description and quality in a timely manner  Accurate stock reconciliation - Physical Vs. System Stock variance minimized Discrepancies identified and actions ensured  Variance report with explanation is timely  Stock dispatch and transfers captured accurately Daily cycle counts ensured in a timely manner Timely management of stocktakes  monthly or mid-month and yearly stock take compliance ensured  effective coordination and execution of cyclical stock take based on assessment of variance ensured at all times Variance of stocks managed and documented with the supervisors with justifications Timely Identify, report on wastage to help reduce inefficiencies in business at all times  Periodic raw material Stocktake conducted
3. Supply chain supported
Ongoing demand forecasting for raw materials is accurate and timely Stock for peak production planned and organized Safety stock levels monitored and accurately maintained Smart buying of raw materials ensured System receipting is accurate and timely Data in internal system updated in an accurate and timely manner inventory records stock cards circulation of key materials stock sheets raw materials received  salvaged materials returned  used and disposed materials Reporting of stock keeping inventories ensured daily and weekly reports
4. Well informed management
Timeliness, quality and accuracy of daily, weekly and monthly reports to management ensured Stock cover report presented is timely and supports decision making Monthly report presentation is accurate and supports decision making  Ad-hoc information requests by management and shareholders, for decision-making purposes, addressed in a timely manner  Recommendations for new ideas and cost-effective processes provided to execute improvement within the warehouse team Contributions to periodic warehouse/supply chain meetings ensured
5. Safe work environment promoted and ensured at all times
Work place safety is ensured                            Compliance to Safety, Health and Environment policies and procedures including communication to all team members are on an on-going basis Occupational Health & Safety systems supported to promote zero workplace injury at all times Workplace hazards eliminated at all times Assist and support in the identification and elimination of work place hazards on an on-going basis
6. Fiji Dairy Pte Limited's values upheld and demonstrated at all times
Collaborate with other teams for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence	Description
Business
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Customer
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
People
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Operational
Stock Control	Acquire and monitor stock to meet business needs

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Manufacturing/Production/Logistics, Accounting and Information Systems/Economics/Management
Desirable
Degree	Accounting and Information Systems/Economics/Management

Work Knowledge and Experience

1. Minimum of two to three years' experience in a similar role in a manufacturing industry
2. Well versed with the Microsoft suite of programs (Word, Excel, PowerPoint)
3. Exceptional Problem Solving Skills
4. Knowledge of Supply Chain and Warehouse Management
5. Knowledge of local regulatory requirements for imports and exports

Requirements

Language Proficiency
Good command of English (Written and Verbal)
Regulatory Compliance Requirements
Driver’s License
Police Clearance

Interactions

Interaction	Comments
Internal
Quality Assurance staff
Warehouse & Supply Chain team
Finance Team
Management Team
Production Team
External
Suppliers
Customers
Statutory Authorities

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Energetic	Constantly active and driven to put in effort. Works hard to promote an enterprise.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Flexible/Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.