Finance Officer

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Job Description

Iceman (Fiji) PTE Limited is a joint venture company between CJ Patel & Company Pte Ltd and Iceman Technologies (Pvt) Ltd Sri Lanka. Iceman represents world renowned brands like Copeland, Geneglace (France), Bitzer (Germany) and Heatcraft (Australia) and primarily deals with installation, assembling, selling and carrying out maintenance on prefabricated cold rooms, ice plants, refrigerated trucks and air conditioners.

The Finance Officer (Receivables) is responsible for the effective management of the debtors and respective GL reconciliations and providing financial and administrative support to the Finance Department. This position reports to the Finance Manager Iceman(Fiji) Pte Limited.

Outcomes

Organisational Stakeholders
1. Accounts receivable and general ledger managed
Invoices raised appropriately and accurately for services provided and accurate receipting ensured  Deposits in bank statement identified and receipted accurately on a daily basis. Unidentifiable deposits attended to promptly Perform invoicing in Bizzxe software and sending it to customers on a timely manner Capture and Entering of financial data in Bizzxe Accounting system in a timely and accurate manner. Debtors’ management Reconciliation made against the practice accounting system Timely collections ensured Debit and credit notes accurately captured in the systems to clear debtors promptly Debtors dealt with courteously, sensitively and in accordance with practice policy Effectively participate in the monthly stocktakes New customer creation and maintaining all documents Performing monthly ledger reconciliations Maintain systems, procedures, and internal controls effectively Trade PO and discount rate entries ensured in an accurate and timely basis customers and GSRN  call in for quotations
2. Statutory and Operationally compliant organisation
Statutory and Operational compliance ensured in all areas of work Internal controls Finance policies and procedures Statutory reporting requirements Processing all payments to suppliers and regulatory bodies (FRCA) ensured on a timely basis Compilation of VAT returns on monthly basis ensured tax clearance for overseas payments prepared Maintenance of General Ledger in system and maintenance of proper filling and records ensured Preparation of annual audit accounts supported Internal audit files External audit
3. Well Informed Management
Produce regular financial and other reports for senior management and auditors Assist with preparation of reports for Management accounts ensured in a timely and accurate manner monthly audit schedules sent to Finance Manager  Provide ad hoc financial reports as required
4. Teamwork and cooperation
Cooperation within the team and greater function / department Cooperation across functions / departments Work collaboratively to achieve the set targets and goals
5. Safe work environment promoted and ensured at all times
Work place safety is ensured                            Communication of Safety, Health and Environment to all team members are on an on-going basis Occupational Health & Safety systems promote zero workplace injury at all times Local environmental regulation is aligned with work place safety on an on-going basis Workplace hazards eliminated at all times                     Systems assist in the identification and elimination of work place hazards on an on-going basis
6. Iceman(Fiji) Pte Limited's values upheld and promoted at all times
Collaborate with other teams for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values Confidentiality of financial and operational information ensured at all times

Responsibilities - Critical Competencies

Competence	Description
Business
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
People
Team Orientation	Work in a team towards a common aim.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.

Qualifications

Qualification	Discipline	Notes
Desirable
Degree	Accounting, Accounting and Finance

Work Knowledge and Experience

1. Attention to detail and excellent analytical and numerical skills
2. Must be a team player and be able assist team members as and when required
3. Minimum 2 years experience as a finance/accounts officer
4. Computer literate and demonstrated proficiency using Microsoft excel
5. Self-motivated, detail oriented and strong organizational skills

Requirements

Regulatory Compliance Requirements
Driver’s License

Interactions

Interaction	Comments
Internal
Finance Team
External
Customers

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Consensus seeker	Works to achieve group solidarity and general agreement and harmony.
Team Oriented	Enjoys being with others as part of a group or team.
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.