Payroll Officer

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Job Description

CJ Patel (Pacific) Limited is one of Fiji’s largest distributors of locally manufactured and renowned international Fast Moving Consumer Goods (FMCG) within Fiji and most of the Pacific. The company has an extensive distribution network with major supermarkets, food service industries and down-the-line (DTL) retailers with its main warehouse in Wailekutu, Lami and supported by branch operations in Lautoka and Labasa and other regional markets such as New Zealand, East Timor, Vanuatu, Kiribati, Tonga, Samoa and Papua New Guinea.

The Payroll officer is responsible for processing payroll, remitting payroll taxes and statutory reporting and payments. The position reports to the Finance Manager, CJ Patel(Pacific) Pte Limited.

Outcomes

Organisational Stakeholders
1. Payroll processing function managed
Weekly and monthly payroll processed in a accurate and timely manner Payroll processing ensured in compliance with company policies and statutory requirements Deductions and tax withholding reviewed to ensure statutory compliance Internal controls, rules and regulations adherence Confidentiality maintained for all payroll and employee related data, documents and information Accuracy of data entry ensured  Timesheet, overtime, allowance etc. calculations reviewed for accuracy and compliance  Payroll closure and approval by Finance Manager and General Manager ensured on a timely basis Pay letter signing by signatories and disk file / online banking sent to the bank on a timely basis Time and attendance reports prepared and uploaded into the payroll system  leave records updated in the system accurately new employee records validated in the payroll system Timely dispatch of pay slips to all staff ensured Employee queries regarding pay, compensation etc. attended to Regular filing and archiving of payroll documents ensured
2. Statutory and Regulatory Compliance Ensured
Monthly FNPF, PAYE, SRL & ECAL submission all for employees to FNPF/ FRCS ensured Bi annually levy submission ensured Potential issues/risks associated with payroll processes identified and escalated in a timely manner  System or bank issues escalated to management for timely decision making audit gaps addressed in a timely manner  Ad-hoc information requests are addressed in a timely and accurate manner accurate information facilitated to Human Resources, Finance and Labor department in relation to wages and compensation  Participate in monthly stocktakes as and when required Support and information provided during internal and external audits
3. Well Informed Management.
Monthly/weekly reports prepared in a  timely and accurate manner  Monthly / weekly wages deductions reports Payroll deviation reports  Overtime analysis report FNU Levy reports FNU training levy claims Accurate payroll information facilitated to support budgeting and forecasting activities
4. Safe work environment promoted and ensured at all times
Work place safety is ensured  Communication of Safety, Health and Environment to all team members are on an on-going basis Occupational Health & Safety systems promote zero workplace injury at all times Local environmental regulation is aligned with work place safety on an on-going basis Workplace hazards eliminated at all times Systems assist in the identification and elimination of work place hazards on an on-going basis
5. CJ Patel (Pacific) Pte Limited's values upheld and demonstrated at all times
Confidentiality and integrity in regards to employee salary data is maintained at all times Uphold and demonstrate the organisation's image and values Collaborate with other teams for the benefit of the organisation Monitor and encourage team members to uphold image and value standards

Responsibilities - Critical Competencies

Competence	Description
Business
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Communication	Exchange information through verbal communication
People
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Accounting and Finance
Desirable
Degree	Accounting and Finance

Work Knowledge and Experience

1. One to two years' previous work experience in payroll
2. Proficient in MS Word, MS Excel and MS PowerPoint
3. Strong math skills with attention to detail and ability to spot numerical errors
4. Good knowledge of labor and employment legislations
5. Time-management skills and ability to handle confidential information

Requirements

Language Proficiency
Good Command of English
Regulatory Compliance Requirements
Police Clearance

Interactions

Interaction	Comments
Internal
All employees
Finance Team
Management Team
Group Human Resources Manager
Human Resources Officer - CJPP
External
Statutory Authorities	FNPF and FRCS
Taxation Authority
External Auditors

Attributes

Attribute	Definition
Behavioural Styles
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Punctuality	Completes a required task or fulfills an obligation before or at a previously designated time
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Perceptive	Shows keen insight and understanding of issues or situations.
Thinking Styles
Conscientious	Demonstrates a sense of right and wrong and a personal obligation to do the right thing.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.