Assistant Operations Accountant v (1.00) [Laucala Beach - Suva]

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Job Description

Viti Foods Ltd manufactures canned fish for local and export markets. Canning a range of Tuna and Mackerel products under its own brands as well as contract manufacturing for a variety of retailers and international traders ensures Viti Foods continues to produce at optimum volumes ensuring maximum factory efficiency.

The Assistant Operations Accountant is responsible for assisting in the day to day management of operations, accounting functions and maintaining optimal levels of stock at all times through efficient and effective stock management at Viti Foods Pte Ltd. This position reports to the Accountant, Viti Foods Pte Limited.

Outcomes

Organisational Stakeholders
1. Operations Accounts Managed
Reconciliations, schedules and registers managed on a timely accurate basis.   Intercompany balances and transactions reconciled on an accurate and on timely basis. CAPEX submissions are timely and FAR managed effectively and efficiently.  Product costing reviewed and reported on a timely basis to ensure informed management.  Analysis of departmental expenditure against budget conducted and improvements initiatives ensured.     Management of accounts receivable ensured.  Timely receipting in system ensured. Debtor age analysis managed Credit notes managed  Customer accounts disputes managed   Management of stock keeping of all the raw-materials, production materials used in the manufacturing process ensured. Firewood procurement accuracy and verification ensured Receipt of firewood, including verification of quantity received, completion of visual inspection, and initiation of a material receipt docket (GRR) on a timely and accurate manner Monitor firewood stocks and usage to issue purchase order requisitions (POR) for low stocks to be replenished ensuring not to under order and or overstock materials in a timely manner. Actual savings for the improvement's projects against projected savings is monitored and required reporting ensured. Monitor goods stored in the containers on timely basis to ensure product quality is maintained at all times. Data in internal system updated in an accurate and timely manner inventory records stock cards circulation of key materials stock sheets salvaged materials returned  used and disposed materials
2. Information Integrity and transaction completeness ensured
Business transactions are recorded in a timely and accurate manner  Monthly revolution and master costing  ensured Monthly margin analysis updates are accurate and timely   Targets compared and accurately reported on a timely basis and supports decisions making Monthly, quarterly and yearly stock process managed at all times  Monthly and quality forecasts ensured on an actuate and timely basis for informed decision making  Daily stock accuracy is ensured and posted in a timely manner. Daily raw materials usage and variance analysis with corrective actions for high wastage identified and communicated in a timely manner Monthly stock take is coordinated and completed within given timeframes Timely management of stock takes  monthly or mid-month and yearly stock take compliance ensured  effective coordination and execution of cyclical stock take based on assessment of variance ensured at all times Variance of stocks managed and documented with the supervisors with justifications Timely Identify, report on wastage to help reduce inefficiencies in business at all times  Accuracy in pet food inventory is ensured Controls for effective cash in pet food sales is identified, implemented and monitored in a timely manner  Bad good write-offs organized and coordinated within agreed timelines.
3. Statutory and regulatory compliant Organisation
Internal controls and accounting standards maintained Finance SOP's managed in a timely manner  Statutory reporting ensured in a timely and accurate manner Audits managed on an on-going basis Annual audited accounts compiled on an accurate and timely basis liaison with internal and external auditors audit gaps closed
4. Well informed management
Timeliness, quality and accuracy of daily, weekly and monthly reports to management ensured                Month end closing/Year end closing  Monthly entries are accurate and provided by the 3rd of every month RIG reporting is accurate and provided on the 1st of every month. Quarterly and annual consolidated accounts  Monthly Reporting and Management Accounts Quarterly Reporting. Monthly report presentation is accurate and supports decision making Ad-hoc information requests by management and shareholders for decision-making purposes addressed in a timely manner
5. Safe work environment promoted and ensured at all times
Work place safety is ensured                            Communication of Safety, Health and Environment to all team members are on an on-going basis Occupational Health & Safety systems promote zero workplace injury at all times Local environmental regulation is aligned with work place safety on an on-going basis Workplace hazards eliminated at all times Systems assist in the identification and elimination of work place hazards on an on-going basis
6. Viti Foods Pte limited's valued upheld and promoted at all times
Collaborate with other teams for the benefit of the organization. Monitor and encourage team members to uphold image and value standards. Uphold and demonstrate the organizations image and values. Confidentiality of the financial and operation information ensured at all times.

Responsibilities - Critical Competencies

Competence	Description
Business
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
People
Team Orientation	Work in a team towards a common aim.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Accounting and Finance

Work Knowledge and Experience

1. Minimum three years' experience in a similar role
2. Well versed with the Microsoft suite of programs (Word, Excel, Powerpoint)
3. Good knowledge of accounting principles, procedures, and ledgers
4. Knowledge of reporting requirements as they pertain to the acccounts receivable processes
5. Ability to work under minimum supervision and be team oriented
6. Attentive to details, precision, work well under pressure and able to meet tight deadlines

Requirements

Language Proficiency
Excellent command of English both written & verbal
Professional Associations
Membership of Fiji Institute of Accountants
Regulatory Compliance Requirements
Driver’s License

Interactions

Interaction	Comments
Internal
Finance Team
Finance Manager
Warehouse Team
Senior Stock controller
Production Team
Plant Manager
General Manager
External
Suppliers
Customers
Taxation Authority

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Resilient	Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Self-sufficient and assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.
Concrete thinker	Focuses on the tangible experiences of actual things or events.