Supervisor Electrical v (2.00) [Suva]

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Job Description

The Fiji Ports Corporation PTE Limited (FPCL) is a major player in the maritime transporting industries and the operator of commercial port facilities in Fiji.

This role is responsible for the supervision and coordination of all electrical projects, maintenance works and electrical compliance requirements of FPCL port facilities and other infrastructure. The role reports to the Senior Maintenance Engineer.

Outcomes

Organisational Stakeholders
1. Inspections, repair and maintenance of electrical works and projects coordinated and conducted in a timely and efficient manner:
Direct electrical maintenance and upgrade activities for wharves, tenanted properties, buildings and roads of the port facilities planned and executed.  Attendance to all electrical breakdowns ensured. Electrical works conducted in accordance to regulatory and company standards. All equipment is safe and in optimal working order through routine electrical maintenance and services       Generators, incinerators, sewer pumps, all facility lights, switchboards and other related equipment. Regular inspections conducted on  facilities and electrical works with timely and accurate reporting and ensure all FPCL facilities are free of electrical hazards. Tests and servicing conducted efficiently.    Monitoring and control of the organization’s energy usage and upgrading of outdated electrical infrastructures to meet modern standards and improve efficiencies.                   Oversee electrical team and electrical contractors, issue electrical permits work permits and assist with commissioning, monitoring works and ensure successful completion of works. Ensure safe working practices and electrical safety rules are followed by electricians on site. Schedules for inspection and preventative maintenance prepared efficiently. Maintenance work plans prepared effectively. Preparation of detailed project plans, Terms of Reference and Tender documents, technical evaluations for electrical projects. All projects and maintenance works updates provided effectively to the Senior Maintenance Engineer.
2. Budgets and paperwork for repair, maintenance and upgrades prepared and submitted in a timely and effective manner:
Preparation of detailed yearly electrical maintenance and capital upgrade budgets (OPEX and CAPEX). Electrical budgets OPEX and CAPEX controlled and managed effectively.                               Purchase requisitions, invoicing and payments administered in liaison with the Finance Department and other relevant departments as necessary with regards to the above.                Invoices received from suppliers reconciled against given company order.  Documents relating to Repair and Maintenance and project works and Engineering Staff completed as required
3. Supervisory and leadership of the department demonstrated effectively:
Contracts for electrical work supervised effectively Stakeholder management ensured                 Manage client relationship Client and customer relationships managed efficiently                               ensure stakeholders are always well informed as required attend to customer complaints at the Technical Division and notify the Senior Maintenance Engineer (or other relevant persons) on all Technical Division complaints Weekly Support Staff Time Sheet received from the electrical team Suva and Lautoka collated       summarize and send it to Senior Maintenance Engineer for verification and approval, and send it to HR Weekly time sheet for Electricians permanent staff collated                     submit to Senior Maintenance Engineer for vetting and send it to HR Supervision and management of the team ensured portraying fairness, work efficiency and effectiveness.                  Effective and efficient work practices are maintained
4. Effective assistance provided to the Senior Maintenance Engineer in ensuring all departmental training and quality objectives are addressed and completed in a timely and efficient manner:
Quality and performance standards of maintenance and project work developed, implemented and improved under the instructions of the Senior Maintenance Engineer. Available to attend emergencies on a 24 hour basis and always alert to emergencies                        relevant departments and personnel are well informed through regular liaison and excellent communication Relevant documents uploaded to the Document Management System as necessary Effective assistance provided to the Senior Maintenance Engineer in a timely manner and as requires Department's standard operating procedures (SOP) are relevant, up to date and effectively communicated                                                                SoPs further developed to ensure ongoing operational efficiency Business process flows maintained and monitored as per company requirements Department's policies are relevant, up to date and effectively communicated                      Policies further developed to ensure ongoing operational efficiency Department annual budget is complete, accurate and submitted in a timely fashion All administrative and operational records and filing systems updated, maintained and archived as per company policy                                                     Departmental reports and documents are uploaded on the company intranet at the end of every month  Reports and documents are up to date and accurate DMS is updated and maintained Department calendar is updated annually and in a timely fashion Compilation, review and submission of monthly reports ensured                            Updates and reports provided to the Maintenance Engineer as and when required           assistance provided in the submission of accurate required information for the Annual Report
5. FPCL's reputation, profitability and performance is supported
High professional standards contribute to the organization's success                                     Deadlines and service level agreements met at all times High ethical standards met at all times Excellent teamwork aimed to achieve business outcomes efficiently and effectively Organization's efficiency and improved productivity supported                                Process/systems improvement initiatives; Cost reduction initiatives Contributions made towards the organization's profits in line with the scope of the work Any other work-related task assigned by the Management that is within the capacity of the position holder is performed; teamwork is demonstrated Modern technology and innovative methods used to achieve results
6. The organization's image and value standards demonstrated and upheld at all times
Confidentiality of all communications upheld at all times A professional and amiable relationship maintained with all stakeholders

Responsibilities - Critical Competencies

Competence	Description
Business
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Quality Focus	Deliver quality.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Problem Solving	Develop practical solutions to a situation.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Operational
Equipment Operation	Control the operation of specialised equipment, plant or vehicles to satisfy the demands of the assignment.
Maintenance	Monitor and/or maintain equipment, plant or vehicles in sound operating order.
Environment	Establish and maintain an environmentally friendly organisation

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Electrical/Electronics/Communications	Degree in Electrical Engineering

Work Knowledge and Experience

1. Minimum of 5 years of experience in a similar role Must have supervisory experience Demonstrated knowledge of Microsoft Project Proficiency with Microsoft Office, Visio and FPCL online reporting systems Demonstrate knowledge of reading engineering drawings.

Requirements

Language Proficiency
Excellent command of English
Excellent interpersonal/communications skills
Successful completion of Speaking and Writing Test - Level 3
Regulatory Compliance Requirements
Driver’s License
Wireman's Licence
OHS
Fire Prevention
Skills Assessment
Budget Management
Demonstrated project management skills
Good report writing skills - project flow development, report to the project owner

Interactions

Interaction	Comments
Internal
All staff
Engineering Department
Assistant Engineer
External
Customers/Clients
Contractors

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Team Oriented	Enjoys being with others as part of a group or team.
Self Sufficient and Assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Conscientious	Demonstrates a sense of right and wrong and a personal obligation to do the right thing.
Initiative	Takes action and makes decisions without the help or advice of other people.
Well organised	Controls tasks in a well thought out and critical manner.