Manager - Maintenance, Energy and Sustainability v (2.00) [Suva]

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Job Description

The Fiji Ports Corporation PTE Limited (FPCL) is a major player in the maritime transporting industries and the operator of commercial port facilities in Fiji.

The main focus is to deliver business Sustainability objectives and Environment Quality Standard (EQS) goals by working as a member of the Green Port Initiative Team to ensure development, monitoring and compliance to the in-house system, and legislative requirements are met (including Development Consents, governmental licensing and other environmental requirements including reporting), also enforces measures for the sustainability strategies are implemented across the business and seek out opportunities for increasing energy efficiencies. This role reports to the Chief Executive Officer.

Outcomes

Organisational Stakeholders
1. Managing and Monitoring FPCL Infrastructure and Safety
Oversee and monitor the ongoing and upcoming projects in the port of Suva, Lautoka and Levuka in line with FPCL's 5 Year Strategic Plan.  Projects delegated to the Maintenance departmented coordinated and completed (on-time and within budget, with the requisite quality) from design to implementation Effective assistance provided in the development and implementation of the department's                              Standard operating procedures Business process flows  Policies Staff Capacity Development Updates and reports compiled and submitted to the Management as and when required                Assistance provided with the preparation of the Engineering department's annual budget Assistance provided in the update and upkeep of Engineering departmental reports and documents at the end of every month on the company intranet and DMS Monitor the  overall ongoing maintenance and repair projects of port facilities and other FPCL infrastructure Oversee FPCL's Engineering and Maintenance staff's performance by establishing, monitoring and reviewing work performance to ensure the highest standards of work is consistently maintained CAPEX and OPEX cost is efficiently monitored in line with FPCL strategic plans and approved budgets.  A safe, healthy and environmentally aware workforce ensured   Compliance with policies and procedures is ensured                      OHS Environmental sustainability
2. Enforce the Environment Quality Standard [EQS] Strategy, Sustainability Framework and Annual Plans for FPCL:
Implementations and improvements to the EQS culture led effectively by partnering and collaboratively engaging personnel in the continuous improvement of EQS.                    efficient collaboration ensured with the Enforcement Officer, Quality Officer, Supervisor Maintenance and OHS Officer. Development, implementation and monitoring of the ISO 14001 ensured. Relevant stakeholders identified and collaborative meetings and briefings held twice yearly to address Green Port initiative deliverables.                   Engagement with the Department of Environment and Energy in various areas to ensure FPCL is supported with its initiatives. Project plans are developed in liaison with the Manager Projects and Assets, Senior Maintenance Engineer and execution ensured. A Sustainability Framework ensured in liaison with the EQS and Energy Management Plan                              Actions, decisions and recommendations taken and made regarding organizational processes which can have environmental implications Stakeholder issues taken into account social consciousness towards workers, customers and communities taken into consideration Ongoing evaluation and monitoring ensured with regards to the EQS implementation and FPCL's long-term enterprise viability                            evaluations made to assess FPCL's return on investment with the implementation of environmental initiatives                                               reports provided and assessed
3. The Green Port initiatives and Environmental Strategy goal deliverables championed effectively:
Continuous improvements to the EQS culture led by partnering with relevant authorities is ensured and collaboratively engaging personnel in the continuous improvement of EQS.                           champion change management with this regards All environmental and planning compliance requirements undertaken and overseen at their designated sites.                Consultation with environmental regulatory authorities and other interested parties at their designated sites Green port initiatives are implemented in coordination with the relevant authorities internally and externally. "Strategy Goal 5- Environment" deliverables are completed in an effective and efficient manner                              work plans are properly developed, presented to executive and (if any) other relevant authorities and executed as per ISO standards.  resources are planned efficiently ensuring the Environment Sustainability.   stakeholder engagement is considered effectively consultation processes are carried out efficiently
4. Effective implementation of energy saving and conservation strategies
Annual Energy Management Plan is prepared effectively in coordination with the Green Port Master Plan                        energy performance and energy management activities of the previous year are reported and analyzed, impro FPCL short term and long-term projects and strategies are created, coordinated, overseen and implemented effectively to increase energy efficiency, reduce greenhouse gas emissions and minimize unnecessary consumption.                            implementation of energy-related cost-saving measures                                                      calculation of budget projection of energy savings identification of the goals for each project participation in the design and renovation of infrastructure to ensure energy efficiency Advice, proposals and recommendations are provided, as necessary and in alignment with the relevant strategies. Project FPCL management of Energy Efficiency (EE) upgrades, including those identified by any energy audit ensured.
5. Effective analytics, technical testing and monitoring ensured:
Water and air quality analysis with technical reports ensured effectively. Noise level tested and reported. Monitoring legislation and other related regulatory documents and ensuring changes to these are communicated and implemented.                         Surface water and leachate monitoring Dust deposition gauge monitoring Odour surveillance Annual noise monitoring Bi-annual respirable dust, asbestos dust and VOC [volatile organic compounds] monitoring Findings are compared and analyzed with recommendations presented to the Management in coordination with the Green Port Master Plan.
6. Manage the Maintenance Department in ensuring all departmental training and quality objectives are addressed and completed in a timely and efficient manner:
Quality and performance standards of maintenance work developed, implemented, monitored and improved under the instructions of the FPCL Executive Management.  Ensure emergencies are attended on a 24 hour basis and always alert to emergencies relevant departments and personnel are well informed through regular liaison and excellent communication Relevant documents uploaded and updated to the Document Management System as necessary Ensure effective assistance provided to the Maintenance department in a timely manner and as required Department's standard operating procedures (SOP) are relevant, up to date and effectively communicated SoPs further developed to ensure ongoing operational efficiency and provide guidance Business process flows maintained and monitored as per company requirements Department's policies are relevant, up to date and effectively communicated Policies further developed to ensure ongoing operational efficiency and considering the Green Port Master Plan. Department annual budget is complete, accurate and submitted in a timely fashion Ensure all administrative and operational records and filing systems updated, maintained and archived as per company policy Departmental reports and documents are uploaded on the company intranet at the end of every month   Reports and documents are up to date and accurate DMS is updated and maintained Department calendar is updated annually and in a timely fashion Compilation, review and submission of monthly reports ensured Updates and reports provided to the FPCL management as and when required assistance provided in the submission of accurate required information for the Annual Report
7. Audit is conducted for Energy, Sustainability and Maintenance
Infrastructure and facilities are monitored efficiently to identify areas where energy is wasted or energy efficiency requires improvement. Energy consumption data is collected in a timely and efficient manner. Energy / carbon performance (overall, sub-systems) is reported and tracked on a Daily, Weekly and Monthly basis                              utilization of an energy tracker spreadsheet                                              maintain records efficiently and accurately  Utility usage is analyzed in conjunction with the Asset and Facilities Management Coordinator in order to develop and implement conservation projects.                         Energy budget is monitored in a cost-effective and efficient manner                                                  calculation of current energy costs as well as potential savings of upcoming projects budget reports and cost estimates are prepared and submitted to the department heads or managing staff who are directly responsible for managing these costs work with operational heads of units to measure, report on and improve energy performance
8. FPCL's reputation, profitability and performance is supported:
High professional standards contribute to the organization's success                   Deadlines and service level agreements met at all times High ethical standards met at all times Excellent teamwork aimed to achieve business outcomes efficiently and effectively Organization's efficiency and improved productivity supported                                                           Process/systems improvement initiatives; Cost reduction initiatives Contributions made towards the organization's profits in line with the scope of the work Any other work-related task assigned by the Management that is within the capacity of the position holder is performed; teamwork is demonstrated Modern technology and innovative methods used to achieve results
9. The organization's image and value standards demonstrated and upheld at all times:
A professional and amiable relationship maintained with all stakeholders Confidentiality of all communications upheld at all times

Responsibilities - Critical Competencies

Competence	Description
Business
Strategic Development	Establish the strategic direction and steer the organisation towards its goals
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Team Orientation	Work in a team towards a common aim.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Problem Solving	Develop practical solutions to a situation.
Innovation	Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.
Technology Application	Apply technology.
Operational
Maintenance	Monitor and/or maintain equipment, plant or vehicles in sound operating order.
Health and Safety	Establish and maintain a safe and healthy work environment.
Environment	Establish and maintain an environmentally friendly organisation

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Engineering, Environment, Carpentry/Plumbing/Welding or other associated engineering trade.

Work Knowledge and Experience

1. Minimum of 5 years of experience in a similar role Sound Knowledge in AutoCad - drafting and drawing Must have good knowledge of MS Project Demonstrated competence of handling matters effectively in complex environments Ability to think innovatively and contribute with ideas for improvements Proficiency with Microsoft Office and FPCL online reporting systems Demonstrated knowledge in electronic document management

Requirements

Language Proficiency
Good analytical and critical thinking skills
Good report writing and presentation skills
Successful completion of Level 3 Speaking and Writing Test
Regulatory Compliance Requirements
OHS
Fire Prevention
Driver's Licence
MSAF regulatory requirements on pollution control
Skills Assessment
Demonstrated knowledge in report writing
Detail oriented
Staff Supervision and development skills

Interactions

Interaction	Comments
Internal
All staff
Executive Management
Finance Team
Enforcement Officer
Engineering Department
Supervisors
External
Contractors
Auditors
Government Departments
Customers/Clients

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Achiever	Puts in effort to achieve a desired result or goal and is motivated by this end and the overall accomplishment.
Energetic	Constantly active and driven to put in effort. Works hard to promote an enterprise.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Interpersonal Styles
Extrovert	Outgoing and showing interest in events going on around them, particularly people, new experiences and changing situations.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Holistic thinker	Considers issues/situations as a whole rather than analysing or dissecting the parts.
Imaginative	Generates ideas and images, showing creativity.