Monitoring, Evaluation & Learning Officer

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Job Description

The Pacific Islands Forum (PIF) is an Employer of Choice in the region, aiming to recruit and employ staff based on merit and organisational needs, and ensures that employment selection upholds its values and commitment to Forum membership, gender balance and building a diverse and inclusive organisation. PIF is committed to achieving gender balance and being fully representative of our member countries. Our workforce is currently over 50% female, and we have representatives from twelve of the eighteen Forum member countries. To achieve greater workforce representation from our member countries we strongly encourage applicants from the following countries to apply: Federated States of Micronesia, French Polynesia, Nauru, Niue, New Caledonia and Palau.

The role of the Monitoring, Evaluation & Learning (MEL) Officer is to provide advice and support on monitoring, evaluation and learning for the organisation. To enhance the planning, monitoring, and reporting of their results in the Forum. The incumbent will also work across the Forum in providing high level advice and support on monitoring & evaluation to align to the Forum’s strategic plan and reporting of Key Result Areas (KRA) outcomes.

Outcomes

Organisational Stakeholders
1. MEL System Developed and Implemented
Supports the PIFS annual work plan development and implementation Development and finalisation of the program work plan ensured and updated in accordance with program activities and time-frames ensured Work with Program officers and Managers ensuring the collection of relevant and appropriate data needed for an effective MEL system which will be utilised in monitoring strengths, weaknesses and gaps in existing projects/ programs and services and for reporting on success stories, and on donor commitments Capacity assessments are conducted on existing monitoring and evaluation system                  Indicators and monitoring strategy for programmes developed and implemented M & E system on the effectiveness of programme initiatives under Key Performance Indicators in the Annual Work Plan measured Overall framework for project M & E developed, for example mid-term project review, impact assessment, final evaluation, project Performance Monitoring Plan, etc. Tools developed to collect data on inputs, information and statistics for quarterly, progress, annual and other reports                 Quality of existing data in the project subject areas and the methods of collecting it and the degree to which it will provide good baseline statistics for impact evaluation are reviewed Training and information is provided to program personnel in regards to M & E tools
2. Programme Coordination and Management
Coordination across the available components of the Programme for the effective implementation of M&E supported and ensured                 Assistance provided in the revision of the project log frame, particularly in the areas of KPIs and their measurement Assistance provided in the successful planning and formulating of programs Program proposals and contracts checked to match the agreed deliverables before payment Program is coordinated, implemented and monitored effectively Appropriate information and analysis provided to ensure support to PIFS Relevant performance targets for PIFS' projects achieved and/or outperformed Project refinement efficiently and effectively managed Project/Program costs maintained within budget  Prudent and transparent management of core and project funds All costs and expenses are monitored and reported on when necessary Maintain and administer the M&E database; analyse and aggregate findings Data is collected on a regular basis to measure achievement against the performance indicators Overall progress on achievement of results is constantly monitored and evaluated Effective and efficient management of reports from member countries Training programmes developed and implemented Development, implementation and monitoring of training programmes regionally Feedback provided to line-Manager on program strategies, expenditure and activities Strategies for improving the efficiency and effectiveness of the program are suggested
3. Effective Reporting ensured
Accuracy and quality of data collection and processing ensured                               Data quality is cross-checked with partners Reports on M & E findings and presentations based on collected data are prepared and produced when required MEL system results documented and periodic reports produced and submitted to PIFS and relevant stakeholders when required Inputs, information and statistics for quarterly, annual and other reports are provided Coordination ensured for the preparation of the PIFS's Annual Work Plan and Annual report when required Monthly, quarterly, half-yearly and annual progress on all project activities are effectively reported on
4. Teamwork and cooperation
Cooperation within the team and greater function / department Cooperation across functions / departments Work collaboratively to achieve the set targets and goals
5. Organisation's image and value standards demonstrated and promoted
Collaborate with other teams in the organisation for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence	Description
Business
Strategic Development	Establish the strategic direction and steer the organisation towards its goals
Business Performance	Manage the performance of the organisation.
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Quality Focus	Deliver quality.
Social and Cultural Awareness	Respond respectfully and effectively to people of different cultural and social backgrounds.
People
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Problem Solving	Develop practical solutions to a situation.
Innovation	Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Technology Application	Apply technology.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Business and Management, Business Administration, Human Resources Management and/or organisational development
Desirable
Higher Degree incl. Post Grad Cert or Dip	Statistics and Economics

Work Knowledge and Experience

1. Minimum of 3-5 years of professional experience in an M&E position, implementing M&E activities of development projects
2. Knowledge of the major evaluation methodologies (e.g. qualitative, quantitative, mixed-method, and impact) and data collection and analysis methodologies
3. Experience required in developing and refining data collection tools and data quality assessments and oversight
4. Ability to work in a team and good interpersonal skills
5. Good computer applications skills
6. Must be a team player and able to work under pressure
7. Relevant experience working with global, regional, and country partners and other agencies, experts, and host country staff in planning of monitoring activities will be advantageous

Requirements

Language Proficiency
Strong written and spoken English language proficiency

Interactions

Interaction	Comments
Internal
All staff
External
Board Members

Attributes

Attribute	Definition
Behavioural Styles
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Perceptive	Shows keen insight and understanding of issues or situations.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.