Accounts Officer-W/H

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Job Description

CJ Patel (Pacific) Limited is one of Fiji’s largest distributors of locally manufactured and renowned international Fast Moving Consumer Goods (FMCG) within Fiji and most of the Pacific. The company has an extensive distribution network with major supermarkets, food service industries and down-the-line (DTL) retailers with its main warehouse in Wailekutu, Lami and supported by branch operations in Lautoka and Labasa and other regional markets such as New Zealand, East Timor, Vanuatu, Kiribati, Tonga, Samoa and Papua New Guinea.

The Accounts Officer is responsible for assisting with accounts & administration duties to support day to day warehouse operations. This position reports to the Administration Manager (Lami Warehouse), CJ Patel Pacific Pte Ltd.

Outcomes

Organisational Stakeholders
1. Warehouse Administration and Accounts Functions Supported
Timely and accurate processing for supplier invoices and orders ensured Supplier Invoice follow-ups Raise orders in the system  Cross-check invoice with payments and expenses to ensure accuracy Handover all relevant documents to Finance team on a timely basis for further processing and reporting Monthly Accrual reporting ensured Pending invoices for the month listed and update provide to Finance team  2nd working day of the following month  Assist in order processing, cycle count, GSRN & Credit Note Approval Participation in periodic stock takes  Write off documents prepared, follow-up on sign offs and coordination of disposal of damage goods from all DCs ensured. Procurement and issuing of PPEs and other essential items for all DCs in a timely manner. Preparation and distribution of casual wages on a weekly basis ensured Monthly Logistics KPI report preparation supported through facilitation of timely and accurate information Productivity and LTIFR, Cost, Sales Return, Stock Shrinkage,
2. Well Informed Management
Periodic reports and analysis provided to management for informed decision making in a accurate and timely manner Logistic Cost Analysis – Freight & Cartage Cost breakdown, Fuel/Mileage Report, Ramp detail breakdown, Ad hoc reports as required by the Warehouse or Admin Manager
3. Teamwork and cooperation
Cooperation within the team and greater function / department Cooperation across functions / departments Work collaboratively to achieve the set targets and goals
4. Operational and statutory compliance
Statutory compliant to laws and regulations Health and safety compliance Environmental compliance Financial reporting compliance Operationally compliant to the organisation's policies and procedures Attend to internal and external audit requests and requirements
5. Safe work environment promoted at all times
Work place safety is ensured  Communication of Safety, Health and Environment to all team members are on an on-going basis Occupational Health & Safety systems promote zero workplace injury at all times Local environmental regulation is aligned with work place safety on an on-going basis Workplace hazards eliminated at all times Systems assist in the identification and elimination of work place hazards on an on-going basis
6. CJ Patel Pacific Pte Ltd's values upheld and demonstrated at all times
Collaborate with other teams for the benefit of the organization Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organization's image and values Accuracy and confidentiality of data and company information ensured

Responsibilities - Critical Competencies

Competence	Description
Business
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Documentation	Communicate using formal business writing.
Customer
Quality Focus	Deliver quality.
People
Team Orientation	Work in a team towards a common aim.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Accounting and Information Systems/Economics/Management
Desirable
Degree	Accounting and Information Systems/Economics/Management

Work Knowledge and Experience

1. At least two years of accounting and administrative experience preferably in distribution and logistics sector
2. Good communication skills & interpersonal skills
3. Proficient in Microsoft office (word & excel)
4. Exceptional time management and organization skills with proven ability to work effectively to meet strict deadlines
5. Strong attention to detail

Interactions

Interaction	Comments
Internal
Finance Team
Sales Team
Logistics Team
External
Customers
External Auditors
Suppliers

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Punctuality	Completes a required task or fulfills an obligation before or at a previously designated time
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Well organised	Controls tasks in a well thought out and critical manner.
Initiative	Takes action and makes decisions without the help or advice of other people.
Numerate	Shows abilities in quantitative thought and expression.