Administration Assistant Officer - Project

Job Description

Solomon Islands Electricity Authority (SIEA) trading as Solomon Power is a state-owned enterprise established under the Electricity Act 1969 and governed by the State-Owned Enterprises Act 2007 and the associated regulations. Solomon Power owns, maintains, and operates the country’s national electricity grid. Solomon Power generates, transmits, distributes and sells electricity in the Solomon Islands.

The Administration Assistant Officer will provide the administrative support to the Tina Hydro Project Team within the Special project Team. It will provide the coordination of Tina Hydro project specific activities between Solomon Power and key stakeholders ensuring efficient and effective management is well supported.

Outcomes

Organisational Stakeholders
1. Operational Management of the Special Project Programmes are handled efficiently in a timely manner
Special Project resources ensured and with necessary resources in place. Communications - Answering and directing phone calls to relevant staff Calendar Management - Scheduling meetings and appointments Preparing agenda, taking notes and minutes in meetings Procurement - Ordering and taking stock of office supplies for PMU Central point of contact for a range of staff and external stakeholders Preparing documents for meetings and business trips/field trips Processing and directing mail and incoming packages or deliveries Greet and direct internal/external stakeholder to the organization Writing and issuing emails to teams and departments on behalf of PMU Prepare communications, such as memos, emails, invoices, reports and other correspondence Accounts Payable and Accounts Receivable Finding ways to improve administrative processes Managing communications and correspondence with Tina River Hydropower Limited and Tina River Hydro Development Project Office
2. Well informed Management through accurate and timely reporting
Complete, accurate & timely reports are produced and submitted to Manager Project as scheduled Assistance provided in ensuring timely, accurate and compliant financial records (claims) produced on time Documents record, reports are prepared and presented accurately and efficiently to various schedules and timetables Document Management - Create and maintain filing systems, both in electronic copies and physical copies
3. Compliant and upholding standard procedures
Compliance with the prevailing laws and Solomon Power policies and procedures whilst implementing applicable project requirements ensured Expertise and guidance provided for project documentations, maintain records and to Solomon Power representative as required for project matters Deliverables are complied with prevailing laws and organisational policies and procedures
4. Satisfied customers through quality service delivery
Effective delivery of the organisation's service quality commitments to internal and external stakeholders are maintained at all times
5. A healthy, safe and OHS compliant Solomon Power
Taking reasonable care of own health and safety and for the safety of other people, including people working under incumbents supervision or direction who may be affected by his or her acts or omissions at the workplace ensured Compliance with lawful direction given by Solomon Power with respect to health and safety matters under current Safety acts and regulations
6. Environmental protection is prioritized at all times
Ensure adherence to the requirements of the environmental systems Ensure compliance with specific environmental management procedures applicable to their work
7. Organizational Values promoted and demonstrated at all times
Ensure support of the environment aligning deliverables to organisational values and strategic directions Organisational values and good corporate and governance practices are complied with in delivering outcomes ensured Uphold and role model Solomon Power Values

Responsibilities - Critical Competencies

Competence	Description
Business
Documentation	Communicate using formal business writing.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Business Administration	Management or relevant discipline

Work Knowledge and Experience

At least 3 years experience in Admin or similar role Proficiency in MS Office, with exceptional knowledge of Excel and PowerPoint Working knowledge of Google Docs Share Point Knowledge of project and task management tools

Requirements

Language Proficiency
• Strong verbal and written communication and interpersonal skills

Interactions

Interaction	Comments
External
External contractors

Attributes

Attribute	Definition
Behavioural Styles
Accepting/compliant	Shows a willingness to go along with things and a compliance with expectations.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Punctuality	Completes a required task or fulfils an obligation before or at a previously designated time
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Perceptive	Shows keen insight and understanding of issues or situations.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Decisive	Reaches conclusions, promptly and firmly.
Flexible/Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.
Well organised	Controls tasks in a well thought out and critical manner.

Ranadi, Solomon Islands

Location

07 Nov 2023

Date Posted

5 months ago

Closing Date

N/A

Salary

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