Engineering Manager Logistics Projects

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Job Description

TotalEnergies is a multi-energy company that produces and markets fuels, natural gas and electricity. Our 100,000 employees are committed to better energy that is more affordable, more reliable, cleaner and accessible to as many people as possible. Active in more than 130 countries, our ambition is to become the responsible energy major. TotalEnergies entered Fiji and Tonga markets through the acquisition of Shell’s assets in November 2006 and has quickly established itself as a market leader in the inland and marine fuel markets in Fiji. Our Fiji business consists of a full suite of ground activities that include retail service stations, commercial and bulk fuels, marine activities, and lubricants.

The Engineering Manager Logistics Projects is responsible for overseeing and driving the successful execution of Technical and Engineering projects at TotalEnergies across project sites in Fiji and Tonga. This entails ensuring timely, cost-effective, and high-quality end-to-end project management and delivery, with a focus on upholding HSE standards. In addition to project oversight, the manager is tasked with driving continuous improvement in project management processes, fostering a culture of innovation, and upholding adherence to company policies and statutory regulations. This role reports to the VP Technical and Engineering.

Outcomes

Organisational Stakeholders
1. Cost Estimation and Budget Management
Achieve accurate company cost estimates for allocated capex projects through comprehensive budget quotes and market surveys, ensuring adherence to purchasing principles. Optimize project budgets by implementing cost-effective solutions, contributing to overall project financial efficiency. Ensure accurate verification of purchased materials and timely payment releases to consultants and contractors, adhering to agreed terms and conditions. Efficiently manage resources by seeking external support when necessary, ensuring validation and approval from the VP Technical and Engineering.
2. Project Lifescycle Management
Successfully guide and execute capex and opex projects through well-defined project steps, ensuring seamless progression from scope definition to project closure. Deliver essential project documentation, including SOR, PEP, and PQP, ensuring comprehensive and quality project planning from inception to completion. Attain project milestones by successfully implementing project gates and facilitating peer reviews, ensuring the smooth progress of allocated projects. Secure timely approvals from statutory agencies, streamlining the compliance process and avoiding delays in project execution. Ensure efficient handling of non-compliance issues by preparing derogation request forms and obtaining management approval, maintaining project integrity. Ensure a smooth MOC (Management of Change) process for capex and opex projects, facilitating timely reviews, documentation, and record-keeping, minimizing disruptions. Drive efficient meeting processes, leading to well-documented and actionable meeting minutes for both project-specific and departmental meetings. Ensure project success by conducting regular site visits during initial field surveys, construction, and commissioning phases, emphasizing quality and safety standards.
3. Effective Documentation and Reporting
Establish a comprehensive and well-organized record-keeping system for all project documentation, promoting accessibility and transparency. Provide timely and insightful project status reports to the Department Head, Management, and APMO stakeholders, enabling informed decision-making. Facilitate open communication with the Department Head, ensuring proactive updates on project status, addressing concerns, and aligning with project deliverables. Generate high-quality AutoCAD drawings and Gantt charts as needed, supporting effective project visualization and planning.
4. Teamwork and effective stakeholder engagement
Contribute effectively to various technical and engineering department tasks as directed by the VP Technical & Engineering. Foster effective collaboration with internal and external stakeholders, resulting in the timely and successful delivery of projects within agreed timelines.
Product's Stakeholders
1. Operational and statutory compliance
HSE Support; contribute to a safe working environment by supporting the implementation of the ICC program for contractors, as requested by the VP Technical and Engineering. Statutory compliance to laws and regulations Health and safety compliance Environmental compliance Operationally compliant to the organisation's policies and procedures
2. TotalEnergies image and core value standards demonstrated and promoted
Uphold and demonstrate TotalEnergies' image and core values Monitor and encourage team members to uphold image and value standards

Responsibilities - Critical Competencies

Competence	Description
Business
Business Performance	Manage the performance of the organisation.
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Commercial Focus	Optimize the commercial viability of the organisation.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Quality Focus	Deliver quality.
Organisational Values	Display the organisation's image and value standards.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Team Orientation	Work in a team towards a common aim.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Problem Solving	Develop practical solutions to a situation.
Innovation	Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.
Technology Application	Apply technology.
Operational
Health and Safety	Establish and maintain a safe and healthy work environment.
Environment	Establish and maintain an environmentally friendly organisation

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Engineering

Work Knowledge and Experience

1. At least 5 years professional experience as an engineer or project manager, preferably in the petroleum industry.
2. Results-focused, delivers quality work with a high degree of accuracy and within deadlines.
3. Excellent analytical and & communication skills and attention to detail.
4. Proficiency in Microsoft Office applications (including Visio and Project)and AutoCAD.
5. Demonstrated inter-personal and leadership skills.
6. Pro-active in highlighting issues and recommending improvements to processes.
7. Demonstrated self-accountability management skills.
8. Have a strong understanding industry engineering standards and application

Requirements

Language Proficiency
Excellent command of English
Professional Associations
Membership of appropriate Professional Institution
Regulatory Compliance Requirements
Driver’s License
Relevant certifications, registrations, and licenses may be required.

Interactions

Interaction	Comments
Internal
Executive Team
Management Team
Project Team
External
Contractors

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Interpersonal Styles
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Self-sufficient and assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Challenger	Queries, tests information/beliefs and provokes thought.
Decisive	Reaches conclusions, promptly and firmly.
Disciplined/Systematic	Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach.