Supply Chain Officer

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Job Description

CJ Patel (Pacific) Limited is one of Fiji’s largest distributors of locally manufactured and renowned international Fast Moving Consumer Goods (FMCG) within Fiji and most of the Pacific. The company has an extensive distribution network with major supermarkets, food service industries and down-the-line (DTL) retailers with its main warehouse in Wailekutu, Lami and supported by branch operations in Lautoka and Labasa and other regional markets such as New Zealand, East Timor, Vanuatu, Kiribati, Tonga, Samoa and Papua New Guinea.

The Supply Chain Officer is responsible to assist Senior Supply Chain Officer in the planning and co-ordination of the supply of goods from overseas and local Suppliers into Fiji Warehouse. This position reports to the Senior Supply Chain Officer, CJ Patel Pacific Pte Ltd

Outcomes

Organisational Stakeholders
1. Supply Chain Management
Timely arrival of goods to local and island market customers ensured Pending orders and consignment schedules details followed up in a timely manner  Following up on external/local suppliers on “orders” and allocated stocks for domestic and bond purpose  Handle import and export documentations for local and overseas clearance Pre-arrival and other charges from the vessel agency ensured Follow up with sales managers and advise them of shipping schedules in a timely manner. Documentation accuracy for compilation from start to end ensured  Consultation with the clearance of the containers by the Clearance Agents ensured Permit application (Health, Import Permit and Custom Clearance) for various consignments, and finalizing documentation for payment ensured in timely manner. Requirements for the allocation of domestic and bond consignments ensured at all times  Clearance of consignments (by Air and Water)   customs & cartage logistics ensured  at all times.  Bond collection in the warehouse and opening of containers with accurate documentation maintained at all times.  Stock – in and consignment is successfully delivered with  the credit note and stocks recorded entered into the database accurate & timely fashion  Credit note issued to suppliers for the short supply & damaged stock etc. Arrangement of cleared full container delivery and empty container pickup with the cartage provider and attending to container delivery when required Participate in the stock take process in a timely manner
2. Well informed management
Timeliness, quality and accuracy of daily, weekly and monthly reports to management ensured Stock cover report presented is timely and supports decision making Monthly report presentation is accurate and supports decision making  Contributions to periodic management meetings ensured Ad-hoc information requests by management and shareholders, for decision-making purposes, addressed in a timely manner
3. Safe work environment promoted and ensured at all times
Work place safety is ensured  Communication of Safety, Health and Environment to all team members are on an on-going basis. Occupational Health & Safety systems promotes zero workplace injury at all times. Local environmental regulation is aligned with work place safety on an on-going basis. Workplace hazards eliminated at all times. Systems assist in the identification and elimination of work place hazards on an on-going basis.
4. CJ Patel (Pacific) Pte Ltd's values upheld and demonstrated at all times
Collaborate with other teams for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence	Description
Business
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
People
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Operational
Stock Control	Acquire and monitor stock to meet business needs

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Accounting, Management Studies, Customs
Desirable
Degree	Accounting, Business Management or Business Administration or related fields, Customs

Work Knowledge and Experience

1. Minimum of two to three years' experience in a similar role
2. Well versed with the Microsoft suite of programs (Word, Excel, PowerPoint)
3. Attention to detail, Ability to multitask and good mathematical skills
4. Knowledge of Supply Chain and Warehouse Management
5. Knowledge of local regulatory requirements for imports and exports

Requirements

Regulatory Compliance Requirements
Driver’s License

Interactions

Interaction	Comments
Internal
Finance Team
External
Suppliers
Customers
Statutory Authorities

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Achiever	Puts in effort to achieve a desired result or goal and is motivated by this end and the overall accomplishment.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Flexible/Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.