Engineering Administrator

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Job Description

Solomon Islands Electricity Authority (SIEA) trading as Solomon Power is a state-owned enterprise established under the Electricity Act 1969 and governed by the State-Owned Enterprises Act 2007 and the associated regulations. Solomon Power owns, maintains, and operates the country’s national electricity grid. Solomon Power generates, transmits, distributes and sells electricity in the Solomon Islands.

The Engineering Administrator will provide the administrative support to the Engineering Management Team. The incumbent is responsible for planning and coordinating the administrative activities of the various operational units comprising the Engineering division; Generation Honiara, Outstations, Transmission and Distributions, Regulatory, and Control Centre. This role reports to the Chief Engineer.

Outcomes

Organisational Stakeholders
1. Operational Management of the Engineering Management are handled efficiently in a timely manner
Communications - Answering and directing phone calls to relevant staff Calendar Management - Scheduling meetings and appointments Preparing agenda, taking notes and minutes in meetings Procurement - Ordering and taking stock of office supplies Central point of contact for a range of staff and external stakeholders Preparing documents for meetings and business trips/field trips Processing and directing mail and incoming packages or deliveries Greet and direct internal/external stakeholder to the organization Writing and issuing emails to teams and departments Prepare communications, such as memos, emails, invoices, reports and other correspondence Finding ways to improve administrative processes Managing communications and correspondence between Engineering Division its key stakeholders Assist the implementation of new systems, processes, or technologies to increase efficiency Maintain and update office records, databases, and files essentials
2. Well informed Management through accurate and timely reporting
Complete, accurate & timely reports are produced and submitted to Chief Engineer as scheduled Documents record, reports are prepared and presented accurately and efficiently to various schedules and timetables Document Management - Create and maintain filing systems, both in electronic copies and physical copies
3. Compliant and upholding standard procedures
Compliance with the prevailing laws and Solomon Power policies and procedures Expertise and guidance provided for operations-related documentations, maintain records and to Solomon Power representative as required for operational matters Deliverables are complied with prevailing laws and organizational policies and procedures
4. Satisfied customers through quality service delivery
Effective delivery of the organization's service quality commitments to internal  and external stakeholders are maintained at all times
5. A healthy, safe and OHS compliant Solomon Power
Taking reasonable care of own health and safety and for the safety of other people, including people working under incumbents supervision or direction who may be affected by his or her acts or omissions at the workplace ensured Compliance with lawful direction given by Solomon Power with respect to health and safety matters under current Safety acts and regulations
6. Environmental protection is prioritized at all times
Ensure adherence to the requirements of the environmental systems Ensure compliance with specific environmental management procedures applicable to their work
7. Organizational Values promoted and demonstrated at all times
Ensure support of the environment aligning deliverables to organisational values and strategic directions Organizational values and good corporate and governance practices are complied with in delivering outcomes ensured Uphold and role model Solomon Power Values

Responsibilities - Critical Competencies

Competence	Description
Business
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Quality Focus	Deliver quality.
People
Learning	Develop the competencies of self and others to enhance performance.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Research	Apply formal research methodologies.
Technology Application	Apply technology.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Business and Management, Commerce	or Diploma with relevant experience

Work Knowledge and Experience

1. At least 3 years working experience in a similar role
2. Proven experience in producing information by transcribing, formatting, inputting, editing & retrieving
3. Upkeep of filing and retrieval systems; recording meeting discussions
4. Event management: drive planning and organizing events
5. Travel management: arrange overseas travel and accommodation
6. Highly proficient in the use of Microsoft Office applications
7. Excellent written and verbal communication, interpersonal skills

Requirements

Language Proficiency
Good written and oral communication skills in English
Understands and speaks Pidgin
Regulatory Compliance Requirements
Driver’s License

Interactions

Interaction	Comments
Internal
Chief Engineer
Deputy Chief Engineer
Engineering Department
External
Hotels/accommodation providers
Suppliers and Service Providers
Development partners

Attributes

Attribute	Definition
Behavioural Styles
Achiever	Puts in effort to achieve a desired result or goal and is motivated by this end and the overall accomplishment.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Punctuality	Completes a required task or fulfils an obligation before or at a previously designated time
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Disciplined/Systematic	Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.