Events Coordinator

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Job Description

The Fijian Broadcasting Corporation is Fiji's largest media company providing radio and television services in the country. The FBC today operates a network of six radio stations; two in each of the three major languages (i-Taukei, Hindustani and English). FBC also has three television channels (FBCTV, FBC2 and FBC Sports HD).

The Events Coordinator will be responsible for planning, organizing, and executing marketing events that promote FBC's brand, products, and services to its target audience.

Outcomes

Organisational Stakeholders
1. Event Management
Develop and drive marketing event project plans from inception to completion. Liaising with clients to ascertain their precise event requirements Ensure event logistics are in line with event requirements Assist the Events Manager in researching, identifying, inviting and scheduling the speakers or special guests Coordinating staffing event requirements Arranging accommodation for exhibitors and/or delegates Preparing delegate packs and papers in conjunction with your team Organizing the design and production of tickets, posters, catalogues and sales brochures in conjunction with the team Overseeing the dismantling and removal of the event, and clearing the venue efficiently Liaise with TV crew for TV shoots of the various FBC events. Weekly Outside Broadcast (OB) Times Schedules to be done for All 6 Radio Stations Coordinator with All Outside Broadcast (OB) Tech’s with OB Times Provide Outside Broadcast (OB) Times to Info Centre and All 6 Radio Stations Liaise with Radio Traffic Scheduler for clearing Station Logs spot blocks Ensure that the resources and pricing are aligned with vendors Promote marketing events via appropriate social media channels. Track event attendance and generate post-event satisfaction surveys. Serve as the point person onsite for setup, troubleshooting, and breakdown.
2. FBC's image and value standards demonstrated and promoted
Collaborate with other teams in the organisation for the benefit of FBC Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the FBC's image and values
3. Teamwork and cooperation
Cooperation within the team and greater department Cooperation across departments Work collaboratively to achieve the set targets and goals
Product's Stakeholders
1. Operational and statutory compliance
Statutory compliant to laws and regulations Health and safety compliance Environmental compliance Operationally compliant to the organisation's policies and procedures

Responsibilities - Critical Competencies

Competence	Description
Business
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Promotion	Promote the value of the products/services offered by the organisation.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Quality Focus	Deliver quality.
People
Problem Solving	Develop practical solutions to a situation.
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Business Administration, Sales/Marketing/Advertising	A diploma in business or marketing
Desirable
Degree	Business Administration, Sales/Marketing/Advertising	A degree in business or marketing

Work Knowledge and Experience

1. At least 3 years of work experience in an Events Management role in the Media and/or Advertising industry.
2. Excellent interpersonal, communication and presentation skills
3. Understanding of negotiating techniques and marketing tactics
4. Highly organized with outstanding attention to detail.

Requirements

Language Proficiency
Excellent command of English
Regulatory Compliance Requirements
Valid Drivers License

Interactions

Interaction	Comments
Internal
Management Team
Head of Sales & Marketing
Business Development Manager
Studio69 Team
Finance Team
Marketing Team
External
Customers
Clients
Statutory Authorities

Attributes

Attribute	Definition
Behavioural Styles
Achiever	Puts in effort to achieve a desired result or goal and is motivated by this end and the overall accomplishment.
Enthusiastic	Shows high levels of excitement and interest, and expresses positive feelings.
Energetic	Constantly active and driven to put in effort. Works hard to promote an enterprise.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Interpersonal Styles
Extrovert	Outgoing and showing interest in events going on around them, particularly people, new experiences and changing situations.
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Trusting	Places confidence in others without misgivings, relying on their ability, character, and truthfulness.
Thinking Styles
Flexible/Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.
Well organised	Controls tasks in a well thought out and critical manner.
Imaginative	Generates ideas and images, showing creativity.