Coordinator Security and Enforcement v (1.00) [Suva]

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Job Description

The Fiji Ports Corporation PTE Limited (FPCL) is a major player in the maritime transporting industries and the operator of commercial port facilities in Fiji.

Manage FPCL Port Security Function strategy and operational leadership and lead in delivering Port Security targets. The role will ensure that resources are used effectively to improve standards of compliance with International Ship and Port Facility Security (ISPS) Code and other regulations. This includes managing daily security activities effectively and efficiently in accordance with Ports Facility security policies and operating procedures. This role report to Chief Executive Officer.

Outcomes

Organisational Stakeholders
1. Achieve Strategic Objectives
Create or implement security standards, policies, procedures and other contributions to FPCL Strategic Plan Implement organizational process and assist policy changes  Implementation of FPCL strategic plan  Development and implementation of major organizational change initiatives
2. Enforcement and Implementation of Port regulations ensured effectively
Regulatory operations of all the wharves and ports overseen and supervised efficiently.  FPCL staff and Port Users in Compliance with ISPS Code, OHS Act, STCW (Standard of Training and Certification of Watch Keeper), Seaports Management Act and other regulatory requirements by FPCL staff and Port Users ensured  Liaise with Safety and Security to ensure proper protocols are being followed  Removal of Derelict Vessels overseen and coordinated  All docking and mooring operations audited  Oil and waste discharge inspected and reported in a timely manner Public safety, environment protection, regulations and equipment safety at the Harbour enforced efficiently  All electronic records developed, maintained and updated systematically in an efficient manner.
3. Manage the FPCL maritime security function in ensuring compliance with ISPS requirements
Port Security Plan and Standard Operating Procedures developed, updated and implemented efficiently under the ISPS Code Port security training manual developed and implemented Analyzes and reviews security needs; develops work plans for implementation and monitoring completion of security projects drills exercises and relevant programmes conducted regularly in accordance with ISPS requirements  proper record keeping of completed trainings facilitated    FPCL maritime security managed effectively ensuring compliance with ISPS Code for all Port users  Adherence of Security Policy from all stakeholders monitored and ensured Ensure security officers diligently perform their duties at their respective posts during their shifts Timely daily routine checks monitored and ensured prompt reports made on breaches  Report to the relevant and authorities and maintain records of occurrences which threaten the security of the port facilities    Security personal provided with proper checklists for all the required entry and exit schedules Ensure a diligent use of these checklists  Placement of all proper security signage monitored and maintained FPCL areas clearly marked with instructions Effective strategies developed and implemented to assess and mitigate risks  manage crisis situations  maintain continuity of operations   An effective Risk Control Plan developed and implemented in a timely manner  maintain the security segment of the Risk Register in coordination with the Risk and Compliance Analyst  inclusive of the First Response protocol, updated, implemented and maintained efficiently   Security audits, analysis and assessments facilitated in a timely and efficient manner:  Regular and timely security assessments conducted internal security audits are made effectively on all ports of entry facilities with reports provided and maintained comprehensive security survey of the port facilities conducted on a quarterly basis considering the relevant port facility security assessment    Risk analysis made with recommendations for effective mitigate/solutions maintain proper records    Regular security inspections of the port facility performed to ensure the continuation of appropiate security measures  submit reports on the inspections    Operational function of the CCTV ensured  incidents and issues monitored and responded at all times 24/7    Safe, healthy and environmentally aware of workforce ensured  Compliance to policies and procedures is ensured  OHS  Bullying and harassment  Environment protection  Effective efficient work practices are maintained  Improved processes and procedures implemented Application of technology  Departmental records are up to date  Compliance to policies and procedures is ensured
4. Leadership and supervisory of the security department
Performance management across the Division developed and business plan targets delivered within staff and financial budgets  Supportive leadership to all security staff provided and a work environment conducive to teamwork and cooperation fostered oversee rostering of security personnel and ensure overtime is monitored with cost-effective measures  oversee and ensure the security equipment is properly operated, tested, caliberated and maintained  ensure security personal demonstrates and exerts professionalism provides assistance on security matters to appropriate Port staff or Port tenants as necessary    Available to attend emergencies on a 24 hours basis and always alert to emergencies including informing to CEO  relevant departments and personnel are well informed through regular liaison and excellent
5. Human Capital Management Ensured
Assistance in recruitment, training, coaching, mentoring of the right staff for the right role ensured  Developing and growing workforce competence ensured with effective supervision, mentoring and succession planning  Capacity building for staff  Learning environment to help staff grow is supported  Training is provided on various facets of financial functions  Robust succession planning framework for key positions in the department established with HR, implemented and monitored
6. All departmental objectives addressed and completed in a timely and efficient manner
Customer queries attended effectively and appropriately  Ensure complaints are recorded  Stakeholder management ensured  Security and safety encounters are intelligence and data driven, achieve efficiencies and enable better outcomes for stakeholder Terms of references for external security contractors and related out sourced service providers determined accurately and in a timely manner Coordination with related authorities conducted efficiently and professionally as appropriate Liaise and cooperate with Maritime Authority of Fiji, The Ministry of Defense, related government authorities as per established protocols, policies and regulation requirements  audit teams consultancy agents  security services   Management and alignment of work practices with all company policies and procedures including partnership agreements  Leave and time-sheets monitored, checked and approved and forwarded to HR in a timely manner  submit monthly updates to CEO and Training unit on all training conducted  submit complete monthly reports to the Executive Management as required  submit accurate required information for the Annual report  Departmental budget is complete, accurate and submitted in a timely fashion manage departmental budget allocations effectively  All administrative and operation records and filing systems updated, maintained and archives as per company policy  monitor and maintain a complete record of the Port Security equipment  maintain all security records for a period of 7 years or as per company policy  Implementation established controls ensured  New controls implemented as necessary  Departmental reports and documents are uploaded on the company intranet and DMS at the end of every month or as required  Reports and documents are up to date and accurate  Department calendar is updated annually and in a timely fashion  Department standing operating procedure (SOP) are relevant, up to date and effectively communicated  SOP's further developed to ensure ongoing operational efficiency  Business process flows maintained and monitored as per company requirements  Departments policies are relevant, up to date and effectively communicated  Policies further developed to ensure ongoing operational efficiency
7. FPCL Reputation, profitability and performance is supported
High professional standards contribute to the organizations success  Deadlines and service level agreements met at all times  High ethical standards met at all times  Excellent teamwork aimed to achieve business outcome efficiently and effectively  Organization efficiency and improved productivity supported  Process/systems improvement initiatives  Cost reduction initiatives  Contributions made towards the organizations profits in line with the scope of work  Any other work related task assigned by the Management that is within the capacity of the position holder is performed; teamwork is demonstrated  Modern technology and innovate methods used to achieve results
8. FPCL value standards demonstrated and upheld at all times
Confidentiality of all communications upheld at all times  A professional and amiable relationship maintained with all stakeholders

Responsibilities - Critical Competencies

Competence	Description
Business
Strategic Development	Establish the strategic direction and steer the organisation towards its goals
Business Performance	Manage the performance of the organisation.
Customer
Quality Focus	Deliver quality.
Organisational Values	Display the organisation's image and value standards.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Team Orientation	Work in a team towards a common aim.
Learning	Develop the competencies of self and others to enhance performance.
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Operational
Health and Safety	Establish and maintain a safe and healthy work environment.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Business, management, technical or other relevant degree	Port Management or Maritime Security
Preferred
Other	Have had extensive in Port Operations and well versed with ISPS Code and Sea Port Management Regulation

Work Knowledge and Experience

1. Minimum 5 years relevant work experience in security or similar profession
2. Leadership experience in delivering operational targets
3. Demonstrated knowledge in Maritime Security Compliance
4. Demonstrated experience in strategy planning and risk prevention
5. Proficiency with Microsoft Office, Visio and FPCL reporting system
6. Demonstrated experience in security audits
7. Politically aware, managing the expectations of external stakeholders; influencing and negotiating outcomes and service level agreements

Requirements

Language Proficiency
Excellent command of English
Proficient in Excel and Visio
Good report writing and presentation skills
Excellent interpersonal/communications skills
Regulatory Compliance Requirements
First Aid Certificate
OHS
Driver's Licence
ISPS certificate
Skills Assessment
Tender Processing
Policy Writing
Interpersonal skills
Organizational skills
Analytical and Critical thinking skills
Proficient in Microsoft Word and Excel

Interactions

Interaction	Comments
Internal
All staff

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Energetic	Constantly active and driven to put in effort. Works hard to promote an enterprise.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Punctuality	Completes a required task or fulfills an obligation before or at a previously designated time
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Self Sufficient and Assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities
Team Oriented	Enjoys being with others as part of a group or team.
Trusting	Places confidence in others without misgivings, relying on their ability, character, and truthfulness.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Decisive	Reaches conclusions, promptly and firmly.
Initiative	Takes action and makes decisions without the help or advice of other people.
Well Organized	Controls tasks in a well thought out and critical manner

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