Project Manager

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Job Description

Iceman (Fiji) PTE Limited is a joint venture company between CJ Patel & Company Pte Ltd and Iceman Technologies (Pvt) Ltd Sri Lanka. Iceman represents world renowned brands like Copeland, Geneglace (France), Bitzer (Germany) and Heatcraft (Australia) and primarily deals with installation, assembling, selling and carrying out maintenance on prefabricated cold rooms, ice plants, refrigerated trucks and air conditioners.

The Project Manager will be responsible for leading and managing all aspects of the execution phase of a project, from initial sales handover through to final completion. The role will also lead delivery of our products and services on time and within scope and budget to a number of commercial clients in a variety of different industries. The position reports to General Manager, Iceman Fiji Pte Limited.

Outcomes

Organisational Stakeholders
1. Project Management
Project Planning and Scheduling Ownership of the overall profitable execution of projects ensured. Comprehensive project plans developed, including timelines, milestones, and resource allocation. Assistance with definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility Coordination with stakeholders to define project scope, goals, and deliverables. Risk assessments conducted and mitigation strategies developed to ensure project success. Project tenders prepared and submitted in liaison with General Manager Budget Management: Estimate project costs and budgets developed in collaboration with the finance and technical team. Project expenditures monitored and ensure adherence to budgetary constraints. Cost-saving opportunities identified and implemented to optimize project costs. Changes to the project scope, project schedule, and project costs using appropriate verification techniques managed. Procurement and Resource Management: Coordinate procurement of materials, equipment, and services required for project execution. Relationships with suppliers and subcontractors managed to ensure timely delivery and quality control. Effective allocation of resources ensure to meet project objectives while maximizing efficiency. Quality Assurance and Compliance: Compliance with industry regulations, codes, and standards relevant to refrigeration projects ensured. Quality assurance processes implemented to monitor and maintain the highest standards of workmanship. Inspections and quality audits conducted to verify compliance with project specifications. Attendance in project meetings ensured whilst analyzing project progress and auditing standard and quality compliance. Compliance with safety regulations, environmental standards, and company policies ensured
2. Well Informed Stakeholders
Stakeholder Communication Serve as the primary point of contact for clients, contractors, and internal teams throughout the project lifecycle. Regular updates provided on project progress, milestones, and potential risks. Resolve conflicts and address concerns in a timely and professional manner. Comprehensive project documentation created and maintained. Exceptional customer service provided ensuring consistent and clear communication Relationships with key stakeholders developed and to drive best practice and to share innovation. Project Documentation and Reporting Accurate and up-to-date project documentation maintained, including contracts, permits, and change orders. Comprehensive progress reports generated and presented to internal and external stakeholders. Post-project reviews conducted to identify lessons learned and areas for improvement.
3. Teamwork and cooperation
Cooperation within the team and greater function / department Cooperation across functions / departments Working closely with, but not limited to, installation, commissioning, and project teams Work collaboratively to achieve the set targets and goals Provide direction across multi disciplined development teams to achieve project milestones and delivery as well as keeping solid and consistent communication with clients.
4. Organisation's image and value standards demonstrated and promoted
Collaborate with other teams in the organization for the benefit of the organization Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organization's image and values Maintain confidentiality of all information and document related to business and project  Develop and build stakeholder relationships that promote a culture of doing business in line with Iceman Fiji's ethical standards

Responsibilities - Critical Competencies

Competence	Description
Business
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Documentation	Communicate using formal business writing.
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Business and Management, Science in Engineering	Qualified in a Mechanical / Refrigeration/ Project Management discipline
Desirable
Degree	Business and Management	Qualified in a Mechanical / Refrigeration/ Project Management discipline

Work Knowledge and Experience

1. Proven experience in a project management role , specifically within the refrigeration/HVAC or building services industry.
2. Strong technical knowledge of refrigeration systems, equipment, and installation practices.
3. Excellent organizational, communication, and leadership skills.
4. Proficiency in project management and design tools and software (e.g., Microsoft Project, Primavera, AutoCAD).
5. Ability to manage multiple projects simultaneously and prioritize tasks effectively.

Requirements

Language Proficiency
Excellent command of English
Regulatory Compliance Requirements
Driver’s License

Interactions

Interaction	Comments
Internal
Management Team
Operations Team
Finance Team
External
Suppliers
Contractors
Regulators
Customers

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Resilient	Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Holistic thinker	Considers issues/situations as a whole rather than analysing or dissecting the parts.
Well organised	Controls tasks in a well thought out and critical manner.