Chief Infrastructure Officer

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Job Description

Fiji Ports is a major organisation in Fiji’s maritime industry and the operator of commercial port facilities in Fiji. It manages the two major ports of Suva and Lautoka and the secondary port of Levuka and oversees the operations and international Port Facility Security requirements of Vuda, Malau, Rotuma and Wairiki as well as providing ship repair, piloting and other services to the industry. This role is based in Suva, Fiji

Responsible for planning for maintenance and future development of facilities at all FPCL ports in Fiji, and manage projects that meet this objective. This role reports to the Chief Executive Officer.

Outcomes

Organisational Stakeholders
1. Development and maintenance of all FPCL ports planned, driven and executed effectively:
All Infrastructure Services [IFS] Report productions are managed and presented in final versions accurately Plans, which facilitate the achievement of performance targets, received from the Board and CEO are produced and implemented in an efficient and time effective manner  Re-negotiation(s) of target(s) initiated and managed when necessary Targets communicated effectively throughout the organization at levels of prioritization and “need-to-know” basis Performance targets cascaded to team members within the IFS unit Critical path planning techniques applied effectively to projects including: Design Procurement Construction and Commissioning activities New solutions are designed and tested Tendering processes managed efficiently in consultation with the Procurement Coordinator and Executive Management Oversight of processes from Expression of Interests to signing of the contracts Proposals referred by the Government are reviewed for comments and /or approval Proposals may be received from Government Ministries or the Private Sector Comment on local and national Government planning schemes as required
2. All relevant internal and external communications handled professionally:
Customer queries attended to effectively and appropriately                   Stakeholder management ensured                Liaise with internal and external auditors Manage supplier and distributor relationships relevant to IFS, including consulting firms Manage client relationships Participate in broader community and social events on behalf of FPCL
3. Projects managed effectively and relative strategic plans executed:
Consultation with CEO and Executive Management on all strategic issues Analytics conducted and submitted on regional and national political, economic, social and technological influences All approved works and maintenance projects supervised and administered effectively Consultants engaged by FPCL for the design or construction of new works or maintenance monitored efficiently Development and maintenance work expenditure controlled effectively with targets met
4. Supervisory and leadership of the department demonstrated effectively:
Improvement of management style and professional skills across the IFS Department Assist with recruitment and selection for senior positions Consult with the Training and Talent Development Officer on the development needs of IFS team Review and approve work of IFS team Port regulations, which are relevant to IFS, administered in a timely manner Including inspections and follow-ups
5. All departmental objectives addressed and completed in a timely and efficient manner
Improvements made within FPCL IFS systems and processes Department's standard operating procedures (SOP) are relevant, up to date and effectively communicated                   SoPs further developed to ensure ongoing operational efficiency Business process flows maintained and monitored as per company requirements Procedure manuals and work instructions prepared relating to engineering functions by reviewing drafts, writing contents and editing Department's policies are relevant, up to date and effectively communicated                   Policies further developed to ensure ongoing operational efficiency Management and alignment of work practices with all Company policies and procedures including partnership agreements Leaves of IFS senior staff monitored, checked and approved, and forwarded to HR in a timely manner Compilation, review and submission of monthly reports ensured All administrative and operational records and filing systems updated, maintained and archived as per company policy Department annual budget is complete, accurate and submitted in a timely fashion Oversight ensured Implementation of established controls ensured                       New controls implemented as necessary Departmental reports and documents are uploaded on the company intranet and DMS at the end of every month or as required                 Reports and documents are up to date and accurate Department calendar is updated annually and in a timely fashion
6. FPCL's reputation, profitability and performance is supported
High professional standards contribute to the organization's success                                   Deadlines and service level agreements met at all times High ethical standards met at all times Excellent teamwork aimed to achieve business outcomes efficiently and effectively Organization's efficiency and improved productivity supported                                Process/systems improvement initiatives; Cost reduction initiatives Contributions made towards the organization's profits in line with the scope of the work Any other work-related task assigned by the Management that is within the capacity of the position holder is performed; teamwork is demonstrated Modern technology and innovative methods used to achieve results
7. The organisation's image and value standards demonstrated and upheld at all times
Confidentiality of all communications upheld at all times A professional and amiable relationship maintained with all stakeholders

Responsibilities - Critical Competencies

Competence	Description
Business
Strategic Development	Establish the strategic direction and steer the organisation towards its goals
Business Performance	Manage the performance of the organisation.
Risk Management	Analyse and manage risk.
Change Management	Implement and manage changing situations resulting from a change in strategic/business.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Commercial Focus	Optimize the commercial viability of the organisation.
Quality Focus	Deliver quality.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Technology Application	Apply technology.
Operational
Maintenance	Monitor and/or maintain equipment, plant or vehicles in sound operating order.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Engineering	Bachelor’s degree in Civil Engineering, Port Management
Desirable
Masters Degree	Business and Management	Master’s degree in Business Administration or related discipline is preferred.

Work Knowledge and Experience

1. Demonstrated history of over 10 years in increasingly significant positions, ideally in the port or maritime sector, emphasizing infrastructure strategy and oversight
2. Robust leadership capabilities demonstrated through guiding multidisciplinary teams and effectuating transformative changes within organizations
3. Expertise in port management, supply chain logistics, and compliance with regulatory standards, coupled with a sharp insight into the prevailing industry movements and obstacles
4. Proficiency with Microsoft Office, MS Project and FPCL online reporting systems
5. Outstanding interpersonal abilities, adept at actively connecting with and persuading stakeholders across various organisational echelons
6. Having professional qualifications or affiliations with pertinent sector organisations is advantageous

Requirements

Language Proficiency
Excellent command of written and spoken English
Professional Associations
Membership of appropriate Professional Institution
Membership of Professional Engineers Institute (recognised)
Regulatory Compliance Requirements
Police Clearance

Interactions

Interaction	Comments
Internal
Chief Executive Officer
Executive Management
Chief operations Officer
Engineering Department
Port Engineer
Procurement Team
Supervisor Engineering Projects
External
Statutory Authorities
Suppliers
Contractors
Government Departments

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Punctuality	Completes a required task or fulfills an obligation before or at a previously designated time
Interpersonal Styles
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Self-sufficient and assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Initiative	Takes action and makes decisions without the help or advice of other people.
Well organised	Controls tasks in a well thought out and critical manner.
Numerate	Shows abilities in quantitative thought and expression.