Manager Finance

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Job Description

The iTaukei Land Trust Board (TLTB), formerly known as Native Land Trust Board (NLTB) derives its existence from the Native Land Trust Act of 1940. Its core mandate is to manage iTaukei Lands with its Vision “To Excel in Land Services and the Economic Empowerment of our Landowners” TLTB Core Business is Sustainable Land Development to enrich the lives and livelihoods of our landowners. Our organizational Values are – Trust & Transparency, Accountability, United. Knowledgeable, Effectiveness & Efficiency and Integrity & Inclusivity.

The Manager Finance will direct, control and administer the financial and administration activities of TLTB as directed by the Board and Senior Management. This includes the provision of Annual Budgets, Performance Reports and that external financial reporting requirements are met. Responsibilities include making decision in implementing compliance with internal financial accounting policies and procedures contributing to the overall success of TLTB by effectively managing all financial deliverables in order to meet internal and external customer expectations.

Outcomes

Organisational Stakeholders
1. Financial Management
Attendance of Finance staff and sign off on the daily register monitored; Payments to suppliers and vendors via the ANZ Transactive portal approved; Manual cheques for replenishment of petty cash floats approved; Manual cheques for cash requests approved; Signatory for TLTB manual cheque book; Purchase orders for operating expenses less than $5,000 VEP via Navision system approved; Operating expenses less than $5,000 VEP submitted by Regions, Corporate departments approved; Virement requests within the Finance Operational Budget approved; Tender submission box opened and signing off on bids received; Weekly reports submitted by the Head office security team reviewed; Weekly reports of Head office vehicle inspection reviewed; Cash flow projections with the updates from the Management Accountant reviewed; Purchase orders on Navision system by clearing long pending approval reviewed; Monthly Finance general ledger reconciliations verified by SAR reviewed; Monthly Finance bank reconciliations verified by SAR reviewed. Annual work plans and status with each assigned officer reviewed. Monthly Finance update submitted to the Senior Managers Forum; Monthly Finance update submitted to the Corporate Head of Department Forum; Assessment of Finance staff whose contracts expiring in the following month and necessary submission to HCM for further renewal procedures; Bi-monthly payment approval of demand assignment run for lease money distribution in Land soft every 1st day of each month and every 15th of the month; Bi-monthly payment approval of ERD run for lease money distribution in Land soft every 1st day of each month and every 15th of the month; Board’s cash flow position and recommendations to the Investment committee and EM of new investment opportunities of excess cash flows reviewed; Renewed terms of existing short-term investments based on proposal by Investment Accountant based on current market offers approved; SCP Finance Department Annual work plan progress reviewed; Quarterly meetings of the Revenue & Expenses sub-committee held according to the SCP target and action matrix of items raised and discussed at the forum is addressed and updated to Executive Management on a timely manner ensured; Quarterly meetings of the Investment sub-committee is held according to the SCP target and action matrix of items raised and discussed at the forum is addressed and updated to Executive Management on a timely manner ensured;.  Board assets reviewed by monitoring the works carried-out by the AAF and GA and Board of Survey report Annual Business Plan for the Finance department prepared; Draft financial statement for the Finance books before submission to the external auditors reviewed; The General Insurance for the Board and renewal of various covers and terms for the next 12 months assessed.  Oversee the conduct of OHS audit carried-out at the various Board office locations by the Ministry of Employment, Productivity & Industrial Relations.
2. Strategic Leadership of Financial Plan
Oversee overall financial work plan and monitor performance management for team and individual roles and develop competencies of team in line with future needs and succession plans; Investment Management committee chaired; Revenue & Expenses Management committee chaired; and Develop and implement compliance with internal financial and accounting policies and procedures ensured
3. Leadership of the Finance Department
Accurate and timely fiscal management, monitoring, and reporting that supports the Executive Management and Senior Managers in prudent management and decision making of TLTB financial resources led and ensured; Change and staff development managed; Financial strategies and policies developed and implemented; and Management and Board communicated, including financial management advice and assessments to ensure that budgeting and planning activities meet TLTB’s goals ensured.
4. Financial and Budget Monitoring Reporting
All accounts receivable and payable are processed on time, posted to ledger and provide monthly accounts and budget comparison reports ensured; Financial management reports provided and management assisted with interpretation as required and support to regional offices to achieve financial compliance provided; Monthly budget performance reporting with explanation of variance provided and expenditures within approved budget ensured; Timely preparation of budgets by cost centers and presentation of budgets report to CEO for submission to the Board for approval ensured.
5. Risk/Asset Management
Strategies that work to minimize financial risk developed; Reporting - management and Board reporting in a timely manner; Asset management records maintained and monitored to control acquisition and disposal of assets ensured; Management of the Boards administration services for procurement of goods and services; Executive Management and Senior Managers assisted on risk management, disaster recovery and contingency planning; and Risk factors monitored, policies and procedures managed to ensure that program and organizational risks are minimized.
6. Team Work
Active participation in teamwork, sharing of information and proposing improvements ensured.
7. TLTB's Image and Values Demonstrated At All Times
Ensure to uphold Integrity of information maintained; Maintain confidentiality of information ensured; and Finance/Trust/Admin manual compliance ensured.

Responsibilities - Critical Competencies

Competence	Description
Business
Strategic Development	Establish the strategic direction and steer the organisation towards its goals
Business Performance	Manage the performance of the organisation.
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Commercial Focus	Optimize the commercial viability of the organisation.
Quality Focus	Deliver quality.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Problem Solving	Develop practical solutions to a situation.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.
Operational
Stock Control	Acquire and monitor stock to meet business needs

Qualifications

Qualification	Discipline	Notes
Preferred
Degree
Desirable
Higher Degree incl. Post Grad Cert or Dip
Desirable
Higher Degree

Work Knowledge and Experience

1. At least 6 years of Senior Management experience in Accounting, Financial Management or equivalent
2. Knowledge of IFRS and financial systems and policies
3. High computer literacy with a working knowledge of Business Intelligence tools, MS Excel, MS Power-point, MS Word

Requirements

Professional Associations
Chartered Professional Accountant (CPA)
Member of Fiji Institute of Accountants
Membership of appropriate Professional Institutions
Regulatory Compliance Requirements
Drivers Licence

Interactions

Interaction	Comments
Internal
Area Managers
Audit and Finance team
Executive Management
Employees
General Manager
Management Team
Regional and Headquarters
External
Auditors
City and Town Councils
Clients
Customers
Financial Institutions
Government Officials
Ministry of Finance
Stakeholders
Suppliers
Contractors
Investment institutions
Landowners
Provincial Councils'
Line Ministries
Taxation Authority

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Team Oriented	Enjoys being with others as part of a group or team.
Perceptive	Shows keen insight and understanding of issues or situations.
Honest
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Initiative	Takes action and makes decisions without the help or advice of other people.
Well Organized	Controls tasks in a well thought out and critical manner
Disciplined / Systematic	Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach
Numerate	Shows abilities in quantitative thought and expression.