Procurement Officer

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Job Description

Solomon Islands Electricity Authority (SIEA) trading as Solomon Power is a state-owned enterprise established under the Electricity Act 1969 and governed by the State-Owned Enterprises Act 2007 and the associated regulations. Solomon Power owns, maintains, and operates the country’s national electricity grid. Solomon Power generates, transmits, distributes and sells electricity in the Solomon Islands.

This role provides general procurement advice, in accordance with the Financial and Procurement Regulations. Identifies procurement needs of Solomon Power, ensures procurement processes compliance and supervises performance of contractors. This role reports to the Procurement Manager.

Outcomes

Organisational Stakeholders
1. Procurement Operations provided efficiently
Assistance provided to the Procurement Manager for the efficient function of the Authority store in accordance with Solomon Power regulations. Assistance provided to the Procurement Manager in planning, sourcing, documentation, delivery of supplies, equipment and service. Requests for quotation, proposals and bids prepared Procurement policy of Solomon Power complied with in all Authority procurement The best bid from suppliers selected following due diligence of comparative analysis of prices, specifications and delivery dates  Suppliers and contractors guided and advised on correct procurement procedures  All supplier contracts and prices regularly reviewed and Solomon Power operating in a conducive business environment is ensured Items eligible for duty and GST exemptions monitored and copies of exemption letters / MOU retained for Customs clearance purposes ensured Customs & exercise procedures and duty and GST calculation through regular practice ensured Customs import entries prepared for spares being sought from overseas supplies as well as for repair and return ensured Statuses of requisitions and orders tracked Procurement Manager assisted and supported in response to customers and suppliers' inquiries about order status, changes and cancellations ensured Local Purchasing Officer assisted to prepare purchase orders and suppliers' copies sent Order deliveries made and the receive order status in IBMS updated Timely payments to suppliers ensured
2. Well informed management through accurate and timely reporting
Produce regular financial and other reports for senior management and auditors Provide ad hoc financial reports as required
3. Department/Division managed effectively
Management through the organisation performance management system ensured Internal procedures and guidelines maintained Budget monitoring and management ensured Risk management planning and assessment implemented
4. Training and supervision of staff ensured
Prepare work plans (annual, monthly and weekly basis) Delegate work and supervise staff Provide guidance and on-the job training
5. A healthy, safe and OHS compliant Solomon Power
Taking reasonable care of own health and safety and for the safety of other people, including people working under incumbent's supervision or direction who may be affected by his or her acts or omissions at the workplace ensured Comply with any direction given by Solomon Power or one of its Responsible Officers with respect to any health and safety matter under current Safety acts and regulations adhered
6. Environmental protection is prioritised at all times
Ensure adherence to the requirements of the environmental systems Ensure compliance with specific environmental management procedures applicable to their work
7. Solomon Powers image and value standards demonstrated and promoted
Collaborate with other teams in the organisation for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence	Description
Business
Business Performance	Manage the performance of the organisation.
Risk Management	Analyse and manage risk.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Documentation	Communicate using formal business writing.
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Commercial Focus	Optimize the commercial viability of the organisation.
Quality Focus	Deliver quality.
People
Negotiation	Reach agreement through discussion and compromise.
Innovation	Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.
Operational
Stock Control	Acquire and monitor stock to meet business needs

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Finance

Work Knowledge and Experience

1. 3-5 years in a similar position
2. Computer literate with Microsoft suite and ability to use the IBMS system to investigate any variance and apply corrective action

Requirements

Regulatory Compliance Requirements
Driver’s License
Police Clearance

Interactions

Interaction	Comments
Internal
Finance Team
Manager's
Team Leaders
External
Suppliers

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Perceptive	Shows keen insight and understanding of issues or situations.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Disciplined/Systematic	Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach.
Intuitive	Makes mental leaps without going through a rational thought process. Apparent ability to acquire knowledge without a clear inference or the use of reason.