Litigation Officer

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Job Description

The Public Rental Board (PRB) was established on 16th May 1989 under the Housing (Amendment) Decree No 12 of 1989 which included 24 rental estates comprising 1,753 rental flats. The Housing (Amendment) decree is part of the Housing Act of 1955. The Board was established to provide affordable rental flats to low income earners on a transitional basis without incurring a loss. The PRB is owned by Government and managed by Board of Directors. The Board’s operations are undertaken by staff of Public Rental Board.

The Litigation Officer will ensure effective revenue collection processes through the managing of tenancy agreements and provision of sound and effective legal advice and support. S/He will report to the Housing Estate Supervisor Central.

Outcomes

Organisational Stakeholders
1. Legal function effectively delivered
Competent Research of Legal Issues Attentive update with changes in laws, regulations, and legal precedents that may impact the organization's operations and legal strategies. In-depth legal research conducted on specific issues to provide comprehensive analysis and guidance for decision-making Legal Findings analyzed and summarized Competent analysis of results of legal research and distilling complex legal concepts into clear and concise summaries that can be easily understood by non-legal professionals. Findings and recommendations presented to relevant stakeholders, such as management or legal team, to inform strategic decision-making and risk assessment. Sale & Purchase Agreements, Non-Disclosure Agreements, and MOUs Competent drafting of legally sound Sale & Purchase Agreements, Non-Disclosure Agreements, and Memorandums of Understanding (MOUs) that accurately reflect the intentions and requirements of the parties involved. Executed proper formatting, language, and legal clauses are incorporated into the documents to protect the organization's interests and minimize legal risks. Competent Court Pleadings and Documentation Court pleadings successfully drafted, including complaints, motions, responses, and briefs filed with the court as part of the litigation process. Affidavits, exhibits, and legal research successfully prepared and organized to strengthen the organization's legal position and arguments
2. Timely legal advice provided for core business
Upkeep preparation of Cases and Legal Research Robust assistance in collection and organizing in relevant information, evidence, and documentation for the preparation of legal cases. Legal research thoroughly conducted to identify applicable laws, regulations, and precedents that are relevant to the cases at hand Debt Recovery/Enforcement and Legal Opinion ensured Assistance provided in debt recovery efforts by reviewing outstanding debts, analyzing legal options, and providing recommendations for effective enforcement. Legal opinions and advice offered to internal stakeholders on various legal matters, such as contractual obligations, compliance issues, and potential risks
3. Board secretary responsibilities and Board decisions effectively executed
Ensured attendance to all Board and Board sub-Committee meetings Active participation in all Board and Board sub-Committee meetings, ensuring a comprehensive understanding of discussions, decisions, and actions taken. Executed precise and detailed minutes during the meetings, capturing key points, resolutions, and any assigned tasks or follow-ups. Competent assistance to Executive PA by providing administrative support to the Board Efficient collaboration with the Executive PA to coordinate and manage the Board's administrative activities, ensuring smooth operations and efficient use of time. Administrative tasks professionally handled such as scheduling meetings, managing calendars, organizing travel arrangements, and preparing meeting materials and agendas.
4. Robust tenancy and agreement management ensured
2 rounds of estate meetings per year conducted or as and when required. Tenancy at xx% at all times. Tenants’ issues and complaints attended to within 3 working days. Assist CPC in liaising with the Tenants’ Association to promote tenant welfare. Tenancy agreement administered in matters of illegal and anti social acts, etc., and implementing legal action.
5. Timely, relevant and compliant reporting
Accurate preparation of arrears notices by xx date for distribution within 3 working days of each new month. Assist in the preparation of brief to the Manager Property or General Manager for discussion on case by case basis. Report all vehicle defects, damages, accidents, misuse, etc. to HR Department in line with motor vehicle policy. Report all OHS matters to HR Department
6. Teamwork and cooperation
Cooperation within the team and greater function / department Cooperation across functions / departments Work collaboratively to achieve the set targets and goals
7. Organisation's image and value standards demonstrated and promoted
Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence	Description
Business
Business Performance	Manage the performance of the organisation.
Risk Management	Analyse and manage risk.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Organisational Values	Display the organisation's image and value standards.
People
Team Orientation	Work in a team towards a common aim.
Problem Solving	Develop practical solutions to a situation.
Negotiation	Reach agreement through discussion and compromise.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Law with a specialisation in commercial law and/or property law.

Work Knowledge and Experience

1. At least 2 years in a similar role
2. Excellent understanding and application of Microsoft Office Suite of programmes
3. Excellent communication including drafting correspondence and relevant reports
4. Knowledge and understanding of relevant business operations
5. Experience with managing and drafting contractual agreements is desirable

Requirements

Language Proficiency
Excellent command of English
Regulatory Compliance Requirements
Police Clearance

Interactions

Interaction	Comments
Internal
Housing Estate Supervisor Central
Housing Estate Unit
External
Customers	Tenants
Relevant stakeholders
Statutory Authorities
Relevant government ministries

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Interpersonal Styles
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Perceptive	Shows keen insight and understanding of issues or situations.
Self-sufficient and assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Disciplined/Systematic	Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach.
Initiative	Takes action and makes decisions without the help or advice of other people.