Warehouse Supervisor v (3.02) [Laucala Beach - Suva]

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Job Description

Viti Foods Ltd manufactures canned fish for local and export markets. Canning a range of Tuna and Mackerel products under its own brands as well as contract manufacturing for a variety of retailers and international traders ensures Viti Foods continues to produce at optimum volumes ensuring maximum factory efficiency.

The Warehouse Supervisor is responsible for managing stock levels, freezer storage and warehouse operations at Viti Foods Pte Limited. This position reports to Financial Accountant , Viti Foods Pte Limited.

Outcomes

Organisational Stakeholders
1. Warehousing and Inventory Managed
Daily logistics operations are optimized on an on-going basis Safety stock levels maintained to minimum par levels and submission of purchase requisitions to replenish the stock ensured Receipt verification against the invoice quantity and description is accurate and timely Container unloading (imports) and loading (exports) ensured on a timely basis Dispatch process completed accurately, on a timely basis and in accordance with Standard Operating Procedures (SOP's) at all times Product returns managed in accordance with Standard Operating Procedures (SOP's) Planning process ensured Daily stock on-hand (raw materials and labelled/unlabelled finished goods) stock accuracy ensured Zero container detention charges ensured Operations budget formulated with Finance Manager and controlled within agreed target Expenditures reviewed and controlled within agreed budgets Overtime minimized Service providers are evaluated to ensure value for money, on time delivery and performance against other agreed targets Cost optimization opportunities explored through alternate service providers Stock levels utilized in accordance with SOP's at all times Aging products/materials monitored and reported for timely intervention
2. Regulatory and operationally compliant organization
Monthly stock take initiation on Bizzxe system ensured  Physical inventory counts and cycle counts managed Stock Take accuracy of above 99.98% ensured Stock Take variances are investigated, issues resolved and management informed with justification Export shipments managed Container inspection carried out for cleanliness and damages in a timely manner Goods loaded without sustaining damages  Written-off stock managed as per company policy at all times All non-conformance from internal/external audits analyzed and corrective actions implemented Good manufacturing practices ensured Continuous development in refinement of production process ensured through participation in Quality Circles
3. Well informed management
Daily and monthly reports are timely,accurate, and complete on correct format  Customer Delivery Level (CDL) report Cannery report with variances explained Stock Take variance report Product ageing report Ad-hoc information requests by management, for decision-making purposes, addressed in a timely manner
4. Effective Human Capital Management ensures a productive, stable and increasingly capable workforce
Warehouse team managed, guided and periodically appraised to meet quality, safety, environment and business objectives Training plans, programs and assessments established and delivered Refresher trainings Equipment handling training Training on the use of machines Warehouse staff time sheet preparation is accurate and timely Daily staff attendance register is maintained Preparation and submission of time-sheets to the Payroll ensured on a timely basis Work plans (annual, monthly and weekly) are produced on a timely basis and staff are informed Succession planning ensured
5. Safe work environment promoted at all times
Work place safety is ensured  Communication of Safety, Health and Environment to all team members are on an on-going basis Occupational Health & Safety systems promote zero workplace injury at all times Local environmental regulation is aligned with work place safety on an on-going basis Workplace hazards eliminated at all times Systems assist in the identification and elimination of work place hazards on an on-going basis
6. Viti Foods Limited's values upheld and demonstrated at all times
Collaborate with other teams for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence	Description
Business
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Communication	Exchange information through verbal communication
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Operational
Health and Safety	Establish and maintain a safe and healthy work environment.
Stock Control	Acquire and monitor stock to meet business needs

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Accounting and Finance, Manufacturing/Production/Logistics

Work Knowledge and Experience

1. A minimum of three to five years' experience in a similar role in a manufacturing company
2. Well versed with the Microsoft suite of programs (Word, Excel, Powerpoint)
3. Knowledge of cost effective warehouse operations and stock management.
4. Good organization skills
5. Knowledge on regulatory requirements for import/export shipments
6. Computer literate and good documentation skills
7. Analytical thinking ability and good communication skills

Requirements

Regulatory Compliance Requirements
Driver’s License
Police Clearance

Interactions

Interaction	Comments
Internal
Management Team
Finance Team
External
Customers
Suppliers

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Resilient	Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Interpersonal Styles
Team Oriented	Enjoys being with others as part of a group or team.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Thinking Styles
Well organised	Controls tasks in a well thought out and critical manner.
Flexible/Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.
Numerate	Shows abilities in quantitative thought and expression.