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TLTB Head Office TLTB Head Office

Senior Accountant Reporting


Job Description

The iTaukei Land Trust Board (TLTB), formerly known as Native Land Trust Board (NLTB) derives its existence from the Native Land Trust Act of 1940. Its core mandate is to manage iTaukei Lands with its Vision “To Excel in Land Services and the Economic Empowerment of our Landowners” TLTB Core Business is Sustainable Land Development to enrich the lives and livelihoods of our landowners. Our organizational Values are – Trust & Transparency, Accountability, United. Knowledgeable, Effectiveness & Efficiency and Integrity & Inclusivity.

The Senior Accountant Reporting is responsible to plan, supervise and manage the daily accounting operations of the organization, including the preparation of monthly and annual Board Accounts, supervision of Finance Staff, preparation and monitoring of annual budgets and improving internal control systems of the TLTB Finance Department.

Outcomes

Organisational Stakeholders
1. Outcome

1. Budgeting and Financial Advice:

  • Coordination and Preparation of Boards annual budgets. Provide advice and assist Senior  and Executive Management in the preparation of operating and capital expenditure budgets in line with Board financial policies and best practice standards;
  • Reviewed and analyze operating results in relation to cost, budgets and operating policies. Interpreting operating results as they affect the financial position of TLTB and making recommendations for improvement.
  • Accurate and timely financial reports and related management information for senior management and executive management.
  • Manager Finance assisted in the compilation and submission of the monthly Finance update.
  • Strategic Planning Workshop for the Finance team conducted. 
  • Assisting in the preparation of  the Annual Business Plan for the Finance Department. 
  • Assisting in the virement of budgets for proper reporting and budgeting purposes.

2. Leadership

  • Appraising the Finance Department activities according to overall objectives and monitoring and evaluating Financial Unit performance
  • Planning, directing and controlling work allocation and Financial Unit goals and targets.
  • Performance, competency and morale of staff.
  • Assessment of Finance staff whose contracts expiring in the following months and necessary submission to MF for further renewal procedures. 
  • Perform six monthly performance management assessment for submission to Manager Finance.
  • Workshop relating to the discussion on the strategic plan for TLTB attended.

3. Efficient Work Practices

  • Senior management assisted with the provision of decision support services and financial advice
  • Plan, direct and supervise the Accountants (AF, MA, IA) and Administration Officer to ensure the accurate and timely completion of daily tasks.
  • Contributing to efficient work practices by active participation in teamwork, sharing of information and proposing improvements

4. Financial Operation

  • Administering the financial computer applications and processes to ensure the integrity of information and performing required daily and period end reconciliations and routines.
  • All daily postings into the General Ledger monitored and ensuring that they are accurate and adjustments properly documented and approved.
  • General ledger activities and balances monitored and ensure accounts are ready for external audit by end of January of each year.
  • Assisting with the preparation of statutory accounts to comply with International Financial Reporting Standards and Financial best Practices.
  • Distribution Unit transfers and reversals for landowners on Landsoft attended. 
  • Tenants’ queries on statements, invoicing and receipts attended. 
  • Management Accountant assisted in the preparation of the 12 months cash flow projections.
  • Approval of intercompany payments and authorization on transactive level.
  • Review and authorizer of payments to stakeholders for Finance and Trust.
  • Approval of purchase quotes and orders for operating and capital expenditure less than $5,000 VEP through the LPO module in the Business Central system assisted.
  • Reopening of purchase orders through the LPO module in the Business Central System.
  • Approval of operating expenses less than $5,000 VEP assisted.
  • Internal and external audit with recommendations cleared on a timely basis assisted. 
  • Closing of books and rolling over of accounts once the audit is completed.
  • Monitoring of attendance of Finance staff and ensuring staff are signing off on daily register.
  • Verification of monthly Finance general ledger reconciliations.
  • Verification of monthly Finance bank reconciliations.

5. Policy Work:

  • Assistance provided in the development and maintenance of up-to-date financial policies and procedures.'
  • Assistance provided in the review of other TLTB policies.
  • Assistance provided in the review of legislations relevant to the TLTB.

6. Compliance Management

  • Finance Risk register updated and submitted to the Governance team.
  • Action plans for HIGH RISK areas monitored for timely implementation of remedial items.

7. Customer Service

  • Quality customer service to TLTB’s external clients and to internal clients provided
  • Continuous customer service refresher and awareness.

8. Demonstrate TLTB image and values standards at all times:

  • Integrity of information maintained.
  • Confidentiality of information ensured.
  • Professional and ethical standards sustained.
  • An efficient, safe, healthy, motivated and environmentally-aware workplace.

9. Continuous Learning

  • Continuous learning and development of own skills and knowledge base.

10. Efficient and effective delivery of any other assigned work.

Responsibilities - Critical Competencies

Competence Description
Business
Risk Management Analyse and manage risk.
Planning Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Information Analysis Make informed decisions by collecting and interpreting data and information
Customer
Commercial Focus Optimize the commercial viability of the organisation.
Quality Focus Deliver quality.
People
Team Orientation Work in a team towards a common aim.
Professional
Technical Strength Demonstrate knowledge of a specialist discipline.
Compliance Comply with relevant laws and the policies and procedures of the organisation.
Financial Application Apply financial principles and practices.

Qualifications

Qualification Discipline Notes
Preferred
Degree Accounting, Economics, Finance or related

Work Knowledge and Experience

  1. Experience in providing planning and budgeting services to senior management
  2. Experience in analysing, interpreting and reporting on financial performance to senior management
  3. Experience with planning and arranging finance and cash flow management
  4. Experience with preparing statutory accounts and external reporting requirements
  5. Experience with computerised accounting systems and processes
  6. Demonstrated ability to manage staff including the direction and motivation of staff; plan, allocate and evaluate work carried out by staff; and create and maintain effective working relationships
  7. Demonstrated ability to lead change
  8. Demonstrated success in improving quality of customer service
  9. Evidence of commitment to team work
  10. Establishes high personal standards and serves as an effective role model
  11. Demonstrates computer literacy and ability to use spread sheeting and word processing packages
  12. Undergone TPAF Management Development Program or equivalent
  13. IT competent and experience in use of accounting packages
  14. Must have experience in preparation and monitoring of Budgets;
  15. Experience in preparation of financial accounts under IFRS standards
  16. 5 years in financial reporting, audit of financial statements, Supervisory role within the Finance function, competency in MS Office applications like Word and Excel and Power point

Requirements

Professional Associations
Member of Fiji Institute of Accountants

Interactions

Interaction Comments
Internal
Board and Board Sub Committees
General Manager
Senior Managers
Executive Management
All staff
External
Auditors
Customers
Regulators
Taxation Authority
Financial Institutions
Investment institutions
Tenants

Attributes

Attribute Definition
Behavioural Styles
Accountable Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity Adherence to moral and ethical principles; soundness of moral character; honesty.
Punctuality Completes a required task or fulfills an obligation before or at a previously designated time
Interpersonal Styles
Objective Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Self Sufficient and Assured Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities
Team Oriented Enjoys being with others as part of a group or team.
Thinking Styles
Analytic Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Challenger Queries, tests information/beliefs and provokes thought.
Initiative Takes action and makes decisions without the help or advice of other people.
Numerate Shows abilities in quantitative thought and expression.


Suva, Fiji

Location

14 Sep 2024

Date Posted

3 weeks ago

Closing Date

N/A

Salary