HR Attaché

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Job Description

Fiji Ships & Heavy Industries Limited(FSHIL), a business subsidiary of Fiji Ports Corporation Limited is committed to achieving excellence in providing ship repair services, slipway facilities and heavy industry work in accordance to customer requirements and applicable statutory and regulatory requirements.

Responsible for providing key human resources and administrative support in the Human Resources Team. This role reports to the Human Resources Coordinator.

Outcomes

Organisational Stakeholders
1. Assistance in recruitment and onboarding provided in timely and efficient manner:
Receive and vet Manpower request forms Receive, vet and shortlist all job applications Inform selected applicants for interview and arrange boardroom and documents for interview Draft appointment letters and contracts Prepare boardroom and documentation for induction and onboarding program Collect and vet existing project employee manpower renewal forms monthly Prepare, issue and file monthly renewal letters for all project employees Maintain and update staff movement records and provide HRC for monthly reports. Receive resignation, termination and non-renewal of contract letters to submit it to stores for employee clearance
2. Assistance in performing Weekly and fortnightly payroll via TNA integration system provided in a timely and efficient manner
Download employee time from Biometric software and upload to Pay Global Enter leaves in Pay Global and prepare leave summary Collect and verify AIB Forms from all HOD’s against the Biometric record and submit AIB to payroll officer in a timely manner
3. Maintain and update personnel files in a timely and efficient manner
Maintain and update all employee personal documents in personnel files such as application letter, FNPF letter, Tin letter, BC, CV, Certificates, contracts and other correspondence in order Review and restructure files and replace damages untidy files Scan personnel documents from files and upload to Pay Global
4. Liaise with Foreman’s for operations update to provide reports to HRC
Collect Department Daily Update Report Forms from all Forman’s and compile update report Collect Master Schedule and Department Detail Schedule for each project Visit work sites to gauge productivity and punctuality on projects Compile data and analyse manpower costs on possible overrun/redone projects to ensure labour budgets are met Visit worksites to monitor interview employees and compile data for relevant HR performance and productivity improvement projects
5. Effectively support other administrative functions in a timely and efficient manner
Prepare requisition and order supplies HR Department, Training, functions and cleaning of office Assist OHS & Training Assistance in preparing documents and refreshments for trainings Prepare HR Department AIB and get approval  Prepare employment confirmation letters for employees Photocopying, binding, printing HR related documents Collect and distribute mails Assist in carrying out half year PMS compiling of data Dispatch documents to FPCL and stakeholders Collection and dispatching of monetary funeral support Maintain all HR files and records Assist Operations Manager and oversee reception in absence of PA to OM/Receptionist Carryout any other task assigned by the HRC within capacity
6. Confidential documents handled with professionalism.
7. Effective assistance provided to all internal and external customers as required
Application Forms, Fees Structure, Requirements provided in a timely manner. Liaise with Owners to provide crew list and make arrangements with security for their movements in the premises Answering customer queries and understanding and executing their requests.
8. The organization’s image and value standards demonstrated and upheld at all times
Confidentiality of all communications upheld at all times A professional and amiable relationship maintained with all stakeholders

Responsibilities - Critical Competencies

Competence	Description
Business
Business Performance	Manage the performance of the organisation.
Change Management	Implement and manage changing situations resulting from a change in strategic/business.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Quality Focus	Deliver quality.
People
Innovation	Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Technology Application	Apply technology.
Operational
Health and Safety	Establish and maintain a safe and healthy work environment.

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Business Administration, Business and Management, Human Resources/Personnel, Public Administration

Work Knowledge and Experience

1. Proficient with Microsoft Office
2. Multi - tasking with positive attitude

Interactions

Interaction	Comments
Internal
All staff
External
Regulators

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Energetic	Constantly active and driven to put in effort. Works hard to promote an enterprise.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Punctuality	Completes a required task or fulfills an obligation before or at a previously designated time
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Extrovert	Outgoing and showing interest in events going on around them, particularly people, new experiences and changing situations.
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Self-sufficient and assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Challenger	Queries, tests information/beliefs and provokes thought.
Initiative	Takes action and makes decisions without the help or advice of other people.
Well organised	Controls tasks in a well thought out and critical manner.