Accounts Receivable Officer

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Job Description

Fiji Ships & Heavy Industries Limited(FSHIL), a business subsidiary of Fiji Ports Corporation Limited is committed to achieving excellence in providing ship repair services, slipway facilities and heavy industry work in accordance to customer requirements and applicable statutory and regulatory requirements.

Responsible for performing tasks related to accounts receivable transactions and maintaining all records for reference. This role reports to the Accountant.

Outcomes

Organisational Stakeholders
1. Financial transactions completed in a timely and efficient manner:
Preparation and issue of invoices monthly or as and when required Debt Collection and follow - up on outstanding accounts Attend to and facilitate resolution of accounts in dispute liaison with staff of other departments. Initiate in close consultation with senior staff, legal actions for debt recovery and monitor progress Data capture of monthly invoices, credit notes and receipts and provide reports as necessary
2. Administrative functions handled systematically and efficiently:
Undertake monthly reconciliation of debtor’s ledger to general ledger in close liaison with other staff, and reconciliation of individual debtors account. Maintain and continuously update individual debtors file. Assist in preparation and submission of monthly VAT returns and VAT reconciliation Assist other staff in preparation and/ or checking of documentations relating to accounts payable, pay and journals. Any other duties assigned by the supervisor. Assist Pay Clerk as and when required Assist Payables officer as and when required
3. FSHIL's reputation, profitability and performance is supported
High professional standards contribute to the organization's success                      Deadlines and service level agreements met at all times High ethical standards met at all times Excellent teamwork aimed to achieve business outcomes efficiently and effectively Organization's efficiency and improved productivity supported                                                                      Process/systems improvement initiatives; Cost reduction initiatives Contributions made towards the organization's profits in line with the scope of the work Any other work-related task assigned by the Management that is within the capacity of the position holder is performed; teamwork is demonstrated Modern technology and innovative methods used to achieve results
4. The organisation's image and value standards demonstrated and upheld at all times:
Confidentiality of all communications upheld at all times A professional and amiable relationship maintained with all stakeholders

Responsibilities - Critical Competencies

Competence	Description
Business
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Quality Focus	Deliver quality.
People
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.
Technology Application	Apply technology.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Accounting and Finance
Preferred
Diploma	Accounting and Finance

Work Knowledge and Experience

1. Minimum of 3 years of experience in a similar field.
2. Procurement courses will be added advantage
3. Excellent knowledge of MS package

Requirements

Language Proficiency
Good Interpersonal Skills
Successful completion of Level 2 Speaking and Writing Test
Good demonstrable spoken and written English proficiency
Regulatory Compliance Requirements
Driver’s License
Police Clearance
first aid
OHS

Interactions

Interaction	Comments
Internal
Operational staff
Audit and Finance team
Company Executives - HQ
Employees
Store and Operations Managers
External
Customers/Clients
Auditors
Statutory Authorities

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Self Sufficient and Assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Conscientious	Demonstrates a sense of right and wrong and a personal obligation to do the right thing.
Initiative	Takes action and makes decisions without the help or advice of other people.
Well organised	Controls tasks in a well thought out and critical manner.