Clerk of Works

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Job Description

The iTaukei Land Trust Board (TLTB), formerly known as Native Land Trust Board (NLTB) derives its existence from the Native Land Trust Act of 1940. Its core mandate is to manage iTaukei Lands with its Vision “To Excel in Land Services and the Economic Empowerment of our Landowners” TLTB Core Business is Sustainable Land Development to enrich the lives and livelihoods of our landowners. Our organizational Values are – Trust & Transparency, Accountability, United. Knowledgeable, Effectiveness & Efficiency and Integrity & Inclusivity.

The Clerk of Works will ensure that the construction sub divisional works and uniformed access project of TLTB is carried out in accordance with the contract specifications and aligned to the relevant legislation. The incumbent will ensure that the project is completed within the specific budget and timeframe.

Outcomes

Organisational Stakeholders
1. Compliance Monitoring
Construction activities complied with legal regulations, safety standards, and stakeholder’s minimal egress requirements ensured.  Compliance with health and safety regulations, building codes, and environmental standards ensured.
2. Quality Assurance / Documentation
Materials and workmanship verified to meet the required quality standards. Work meets required specifications, standards, and regulations ensured, any deficiencies or issues identified. Accurate records of site activities, include daily reports, inspection reports, and any incidents or issues that arise maintained.
3. Communication
Contractors, architects, engineers, and other stakeholders liaised with to provide updates on progress and address any concerns ensured.
4. Reporting
Document site conditions, work progress and any deviations from the plan.  Regular reports provided to Senior Project Officer. Reports for Senior Project Officer, clients, and other stakeholders detailing progress, quality issues and recommendations prepared.
5. Coordination / Site Inspection
Contractors and other relevant stakeholders liaised with to resolve any issues and discrepancies. Regular inspections of construction sites conducted to monitor progress and quality of work.
6. Problem Solving
Address and discuss issues that arise on site to prevent delays or defects ensured.  Problems or discrepancies that arise during the construction process identified and resolved.
7. Safety Oversight
Construction site safety procedures adhered to and any potential hazards addressed.

Responsibilities - Critical Competencies

Competence	Description
Business
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Promotion	Promote the value of the products/services offered by the organisation.
Commercial Focus	Optimize the commercial viability of the organisation.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Problem Solving	Develop practical solutions to a situation.
Negotiation	Reach agreement through discussion and compromise.
Innovation	Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Financial Application	Apply financial principles and practices.
Research	Apply formal research methodologies.
Technology Application	Apply technology.

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Civil Engineering, Construction
Desirable
Degree	Civil Engineering

Work Knowledge and Experience

1. Minimum of 2 years of experience in construction supervision, site management, or a related role is typically required.
2. Strong communication, organizational. and problem-solving skills, attention to detail, and the ability to work collaboratively with various stakeholders.
3. Knowledge of Subdivision Act, Town Planning Act and Public Health Act.
4. Ability to work under pressure and meet deadlines.
5. Strong attention to details and has proactive approach to identifying and resolving issues.
6. Has the ability to provide guidance and support to site personnel regarding best practices and quality standards.

Requirements

Language Proficiency
Excellent command of English
Professional Associations
Membership of appropriate Professional Institution
Regulatory Compliance Requirements
Drivers Licence

Interactions

Interaction	Comments
Internal
Executive Management
Management Team
Employees
Board and Board Sub Committees
External
Landowners
Tenants
General Public
Government Officials

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Energetic	Constantly active and driven to put in effort. Works hard to promote an enterprise.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Resilient	Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Interpersonal Styles
Customer/Client Focused	Focused on client and customer satisfaction and ensuring high levels of service are maintained at all times
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Self Sufficient and Assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Conscientious	Demonstrates a sense of right and wrong and a personal obligation to do the right thing.
Decisive	Reaches conclusions, promptly and firmly.
Disciplined / Systematic	Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach
Flexible / Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions
Initiative	Takes action and makes decisions without the help or advice of other people.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.