Accounts Payable

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Job Description

Solomon Islands Electricity Authority (SIEA) trading as Solomon Power is a state-owned enterprise established under the Electricity Act 1969 and governed by the State-Owned Enterprises Act 2007 and the associated regulations. Solomon Power owns, maintains, and operates the country’s national electricity grid. Solomon Power generates, transmits, distributes and sells electricity in the Solomon Islands.

This role is responsible for all accounts payable processing that will cover local and overseas payments, when required and reports to the Team Leader Accounts Payable.

Outcomes

Organisational Stakeholders
1. Accounts Payable Operations efficiently and effectively managed
Reconciliation of Supplier statements and invoices purchased on credit ensured. Correct attachment for all valid invoices on each purchase order in the workflow for respective suppliers. Accurate coding of payments complete correctly before payments for cash-flow approvals. Ensure correct tax rates are applied on services that attracted tax. Ensure tax are calculated correctly and coded correctly. Making sure amounts are correctly calculated to the invoice amount. File away all payment vouchers correctly according to correct check sequences. Monthly payable reconciliation ensured. Ensure timely payments of supplier accounts. Effective communication with suppliers with regards to the issues surrounding payments, additional queries or documents required . Effective communication with responsible staff with regards to the issues surrounding payments raised, additional queries or documents required.
2. Accounts Payable Admin support ensured
Make sure three quotes attached according to the SP Procurement Policy. Calculations verification and allocation of payments prepared correctly. Ensure approval of bullet point 1 & 2. Professional customer service observed and when liaising with suppliers. Reconcile accrual on monthly basis Prepared general journals for accruals monthly Prepare journals necessary for month end adjustment a part from accruals. Adhere to payment procedures and processes. Upload payment online for payment Ensure no accounts closed due to non-payment on time. Input journals prepared by other members of the finance team, this includes monthly accruals journals. Load urgent and authorize payment(s) through Direct Payment in the workflow. Support and Facilitate overseas payments as and when required Communicate to team leader any issues regarding invoices or accounts.
3. Teamwork and cooperation ensured
Cooperation within the team and other departments ensured Work collaboratively to achieve the set targets and goals Assist with other tasks assigned by supervisors
4. A healthy, safe and OHS compliant Solomon Power
Taking reasonable care of own health and safety and for the safety of other people, including people working under incumbent’s supervision or direction who may be affected by his or her acts or omissions at the workplace ensured Compliance with lawful direction given by Solomon Power with respect to health and safety matters under current Safety acts and regulations
5. Environmental protection is prioritized at all times
Ensure adherence to the requirements of the environmental l systems Ensure compliance with specific environmental management procedures applicable to their work
6. Organizational Values promoted and demonstrated at all times
Ensure support of the environment aligning deliverables to organizational values and strategic directions Organizational values and good corporate and governance practices are complied with in delivering outcomes ensured Uphold and role model Solomon Power Values

Responsibilities - Critical Competencies

Competence	Description
Business
Business Performance	Manage the performance of the organisation.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Communication	Exchange information through verbal communication
Customer
Quality Focus	Deliver quality.
People
Team Orientation	Work in a team towards a common aim.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Learning	Develop the competencies of self and others to enhance performance.
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Financial Application	Apply financial principles and practices.

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Accounting	Diploma in Accounting from a recognized institution.

Work Knowledge and Experience

1. At least 3-5 years performing accounts payable roles for local & overseas suppliers Familiar with the Income Tax Act, Provincial Government Ordinances in which Solomon Power has Presence & foreign currency exchange rates and conversions.

Requirements

Language Proficiency
• Strong verbal and written communication and interpersonal skills

Interactions

Interaction	Comments
Internal
Finance Department Staff
Department Team
Manager's
Other SP staff members as and when required

Attributes

Attribute	Definition
Behavioural Styles
Accepting/compliant	Shows a willingness to go along with things and a compliance with expectations.
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Enthusiastic	Shows high levels of excitement and interest, and expresses positive feelings.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Perceptive	Shows keen insight and understanding of issues or situations.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Challenger	Queries, tests information/beliefs and provokes thought.
Imaginative	Generates ideas and images, showing creativity.
Well organised	Controls tasks in a well thought out and critical manner.