Program Manager

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Job Description

Solomon Islands Electricity Authority (SIEA) trading as Solomon Power is a state-owned enterprise established under the Electricity Act 1969 and governed by the State-Owned Enterprises Act 2007 and the associated regulations. Solomon Power owns, maintains, and operates the country’s national electricity grid. Solomon Power generates, transmits, distributes and sells electricity in the Solomon Islands.

The Program Manager, Capital Works is primarily responsible for the operational management of the Capital Works programmes, ensuring efficient and effective management of specific donor funded programmes and prepares and maintains the Capital Works Annual Plan (“the Plan”) through the Solomon Power Project Manual. The role reports to the Manager Projects.

Outcomes

Organisational Stakeholders
1. Operational management of the Capital Works programmes are handled in an efficient and timely manner
Sol Power five year rolling Capital Works Programme developed and maintained in consultation with all stakeholders in Solomon Power All projects in the Plan have sound business cases prepared, vetted by Finance, and approved at the appropriate level before implementation Project funds monitored in collaboration with Finance ensuring sufficient funds to be available to achieve the programme in a timely manner Board and Management are fully informed on progress with the implementation of the Plan All works are placed in the Asset Register and depreciated as soon as completed Capital works’ costs are capitalised as appropriate and all works are placed in the Asset Register Any contracts required to be developed for contracting out any capital works in the Plan initiated in liaison with the internal ‘client’ and the internal legal function Any capital works, and associated consultancies contracted out, are carefully monitored against their contracts Closely worked with the internal ‘client’ for the project and clients are kept fully informed to ensure that their views and requirements are considered Resources allocated for the implementation of the assigned projects managed and responsible for its well-being and maintenance Timely and effective delivery of a higher performing project management team ensured through active support and assistance Financial budgets – operations, capital, manpower & training prepared and submitted for approval Approved departmental budget allocations managed and reported periodically on actual spend vs budget and approvals Oversight over the Department’s resourcing ensured and with necessary resources in place Through project management environment ensured Actively demonstrate and support efficient, ethical and sound delivery and implementation of project practices ensured Good working relationships are established and maintained with project stakeholders and support to other peers provided as needed to implement effective project management practices
2. Well informed management through accurate and timely reporting
Complete, accurate & timely reports are produced and submitted to Manager Projects as scheduled   reports are prepared and presented accurately and efficiently and submitted to various schedules and timetables Assistance provided in ensuring timely, accurate and compliant financial statements, reports and returns are produced
3. A skilled, safe and compliant department
compliance with the prevailing laws and Solomon Power policies and procedures whilst implementing applicable project requirements ensured expertise and guidance provided for project documentation, maintain records and to Solomon Power representative as required for project matters Deliverable's are complied with the prevailing laws and organisational policies and procedures construction and installations of extensions, new installations and major repairs oversight, supervised and reported ensuring they are executed within safety standards and regulations Team members are complied with all mandatory regulations applicable to Solomon Power, including health and safety standards
4. Strategically focused department
Contributed to the objective of maximising business performance and ensuring compliance with standards Contributed to strategy development and decision making to meet strategic and operational objectives Organisational values and good corporate and governance practices are complied with whilst delivering outcomes Environment aligning deliverables to organisational values and strategic direction supported Support provided to the Board and Executive Management team to model and promote Solomon's Power’s vision, mission, and values Change management activities in the department driven All team members have understood, applied and are well versed with Sol Power values Contributed to a positive corporate image and effective delivery of information and communication Team led to continuously improve performance Others influenced and inspired to share the ownership of Solomon Power’s vision, mission and strategic objectives Drive for ethical practices into Solomon Power's processes and achievement of quality outputs supported  Work culture conducive for collaboration and encourages innovation, mutual trust and respect enabled
5. Timely, efficient and effective Human Capital Management
Manpower requirement assessed ensuring assigned team members have the right skill mix for the effective delivery of tasks Training, learning and development needs of team members analysed. planned and executed Timely intervention and corrective actions taken for performance and behavioural shortcomings ensured Timely and efficient Workforce planning activities departmental manpower needs reviewed relevant role statements in place roles filled tasks and duties are assigned and delegated as and when appropriate regular feedback and coaching provided Department's staff members are fully competent and are able to deliver expected business outcomes and future proofing technical resource requirements. This is achieved by driving training needs analysis, prioritise and provide effective training programs. Succession planning for the Department with identification of potential talent for critical roles in the Department performed Structured and tailored training program developed to enhance their technical, managerial and leadership competencies An environment within the Department that supports, motivates and guides staff members to align to Solomon Power’s strategic direction is established and maintained Supervision provided to assigned project support team members with team effectiveness and individual growth supported and encouraged Leadership, capacity building and mentoring role and ‘on the job training’ for the Department provided
6. Performance management activities is transparent, objective and understood by the entire department staff members
Key results areas aligned to corporate strategic activities Relevant key performance measure assigned, socialised and applied to team members Key performance measures deliverable's progress monitored and evaluated Performance assessed Process closed and reported at the end of the period Team and individual performance managed from setting targets and goals with continuously managing and assessing performance
7. A healthy, safe and OHS compliant Solomon Power
Taking reasonable care of own health and safety and for the safety of other people, including people working under incumbent's supervision or direction who may be affected by his or her acts or omissions at the workplace ensured Compliance with lawful direction given by Solomon Power with respect to health and safety matters under current Safety acts and regulations
8. Environmental protection is prioritised at all times
Ensure adherence to the requirements of the environmental systems Ensure compliance with specific environmental management procedures applicable to their work
9. Sol Power values demonstrated at all times
Company policies and procedures including safety rules and requirements of the environmental system adhered to at all times Compliance with specific environmental management procedures applicable to their work ensured Teamwork and good working relationships with managers and work colleagues are ensured Commercial confidentiality maintained at all times

Responsibilities - Critical Competencies

Competence	Description
Business
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Promotion	Promote the value of the products/services offered by the organisation.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Organisational Values	Display the organisation's image and value standards.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Problem Solving	Develop practical solutions to a situation.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Research	Apply formal research methodologies.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Engineering, Degree in Management
Desirable
Higher Degree incl. Post Grad Cert or Dip	Management/ Human Resources Management or relevant discipline.	or similar

Work Knowledge and Experience

1. At least 3 years’ experience in business administration support or relevant experience in Management and Administration support
2. Program management skills, Sound financial analysis skills, Sound computer skills & competent in relevant project management applications and finance software
3. Good communication skills and the ability to relate to staff at all levels including with internal and external stakeholders
4. Ability in report writing in coordination with project team members
5. Provide mentoring and coaching to peers and other employees
6. Ability to provide administration advice and inputs

Requirements

Language Proficiency
Excellent command of English
Professional Associations
Membership of appropriate Professional Institution
Regulatory Compliance Requirements
Driver’s License
Police Clearance
Medical Clearance

Interactions

Interaction	Comments
Internal
General Manager Capital Works
Executive Management
Management Team
All employees
External
Government Ministries
Statutory Authorities

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Achiever	Puts in effort to achieve a desired result or goal and is motivated by this end and the overall accomplishment.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Punctuality	Completes a required task or fulfils an obligation before or at a previously designated time
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Resilient	Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Interpersonal Styles
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Challenger	Queries, tests information/beliefs and provokes thought.
Flexible/Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.