Chief Executive Officer

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Job Description

The Oceania Regional Anti-Doping Organisation (ORADO) advocates, promotes and coordinates the fight against doping in sport in all its forms in the Oceania region. It works to ensure doping-free sport is valued.

Reporting to the ORADO Board, the role will provide overall strategic direction, leadership and organisational management to ORADO including oversight of its daily operations. The Executive Officer will also work closely with key stakeholders to promote and advocate anti-doping programmes and the doping-free sport movement. The role will also act as Board Secretary as and when required.

Outcomes

Organisational Stakeholders
1. Strategic management and leadership of ORADO ensured
Robust coordination in the development and implementation of strategic plans with relevant stakeholders including the ORADO Board ensured Annual operation plan and budget reflects ORADO's strategic direction and is effectively implemented Corporate governance and financial policies as approved by the Board govern operations  Financial contributions received from member countries are accounted for, monitored and reported on Policies are recommended for personnel, finance and administration Approved policies and procedures are implemented Risk management - assessment plan developed, implemented and continuously monitored                              Risk mitigation plans for high level risks developed and well understood by Board and staff. Effective image building implemented at community, national and regional levels Strategic communications plan is developed, implemented and continuously monitored for effectiveness Synergising and coordination with stakeholders' efforts ensured Communication and advocacy of ORADO priority areas through official website, social media, mainstream media ensured and strengthened   ORADO represented at national, regional and international meetings of the Olympic Movement (e.g. ANOC General Assemblies, Joint Meetings of Olympic Solidarity Offices, Olympic Congresses) Role of Board Secretary enacted as and when required                       Maintaining complete, correct and relevant minutes, and matters arising Effective distribution of meeting minutes and papers ensured Ensuring matters arising are appropriately and efficiently addressed
2. Effective resource mobilisation ensured for all internal and external ORADO activities
Resource mobilisation plans and strategies are developed and implemented as per strategic priorities Drive and coordinate ORADO’s registration as a separate entity and ensure registration within one year Securing of core funding from potential donors ensured                          Ascertain minimum funding required to ensure the sustainability of core functions Ensure programs and activities undertaken by ORADO are self-funding Resources are procured and managed while considering priorities, barriers and obstacles Recruitment of relevant staff facilitated taking into account organisation needs Review of role descriptions and role expectations for relevance ensured Cost-effective ways to provide required support to stakeholders explored and applied where necessary Regular and ad hoc financial reports provided to relevant stakeholders in a timely manner Financial analysis undertaken and report presented to aid decision making ensure
3. Anti-doping initiatives are developed, implemented and monitored for quality purposes
Development, design, implementation and monitoring of doping control programmes with new and existing partners within each member Pacific Country ensured Advocacy for the development and implementation of values-based anti-doping education programmes ensured Availability of education programmes that support active participation by athletes and athlete support personnel ensured Capacity building programees of doping control personnel are coordinated and supported at a national and regional level Effective coordination and implementation of donor funded and user-pay client testing programmes ensured Systems and strategies are developed and implemented to ensure that the quality and integrity of programmes is maintained Anti-doping rules and regulations are developed and successfully implemented to facilitate effective testing programmes at national and regional levels Code-compliant national anti-doping rules are adopted and implemented Quality standards in doping-free sports across all participating countries is maintained  Regular accreditation/re-accreditation and evaluation of Doping Control Officers (DCOS) ensured Active committees established to conduct results management hearings, review of Therapeutic Use Exemption applications, and appeals
4. Effective stakeholder, partner and membership engagement ensured to promote long-term sustainability
Engagement with regional sports organisations ensured to promote anti-doping education ensured Assistance provided to Oceania governments with their compliance with the UNESCO Convention Against Doping in sport and the Code at national and/or regional levels Buy-in from national, regional and partners for the sustainability of ORADO effectively increased Application and security of funds from stakeholders ensured to support ORADO operations and activities Monitoring and reporting on ORADO programmes ensured and where appropriate, advice and guidance provided on utilisation of funds Ongoing liaison with Members, NOCs, NADO's, Regional/International Sports Federations, ONOC, etc., ensured
5. Robust Human Capital Management
Constant review of the management structure and systems effectively undertaken as and when required                    Efficient and effective organisation with clear roles and responsibilities for all staff ensured Staff performance is effectively monitored and managed                        Annual performance management reviews are undertaken Performance management measures established and maintained while managing adjustments and variations Performance reports submitted to relevant stakeholders in a timely and accurate fashion Staff mentoring and development supported through training and development programmes               Developing and growing workforce (ORADO and Membership): Support and professional development opportunities provisioned for staff  Ensure a positive work environment, staff effectiveness, competent and motivated Staff retention rate maintained at high levels Recruitment of staff and volunteers effectively coordinated and facilitated in conjunction with relevant stakeholders including the Board
6. Well-informed Board supports informed decision-making
Effective communication with Board members on ORADOs progress ensured Compiles and circulates ORADO Annual Report Annual Report finalized for presentation to Annual General Assembly Report circulated to ONOC, ANOC, IOC and other stakeholders Monitoring and reporting on Strategic Plan ensured Bi-annual reports to ORADO Board and Annual Report Regular financial reporting to ORADO Board and Staff provided Annual Report on ORADO's relevant Anti-doping rogrammes is provided to the ORADO Board Sound advice provided to the Board includes but is not limited to company policies, regulatory, investment, business growth, etc.
7. Organisation's image and value standards demonstrated and promoted
Collaborate with other teams in the organisation for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence	Description
Business
Strategic Development	Establish the strategic direction and steer the organisation towards its goals
Business Performance	Manage the performance of the organisation.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Promotion	Promote the value of the products/services offered by the organisation.
Commercial Focus	Optimize the commercial viability of the organisation.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Organisational Values	Display the organisation's image and value standards.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Innovation	Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Learning	Develop the competencies of self and others to enhance performance.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.

Qualifications

Qualification	Discipline	Notes
Preferred
Higher Degree incl. Post Grad Cert or Dip	Business Administration, Operations Management, Sport Management
Desirable
Masters Degree	Business Administration, Operations Management, Sport Management

Work Knowledge and Experience

1. Minimum of 10 years experience at the Executive Management level; combined with knowledge of the Oceania Sporting Community and Doping Control Programs.
2. Computer literacy including an intermediate level of skill in MS Word and Excel
3. Exceptional self-management skills (organisation and time management) and the ability to work well within a team
4. Exhibit excellent communication (verbal and written) and interpersonal skills
5. Consultancy skills - ability to understand the HR needs of both the organisation and the individual staff member
6. Possess skills in establishing and maintaining relationships and partnerships with a wide range of internal and external stakeholders (Mutually beneficial relationships)
7. A detailed understanding and experience in policy writing and contract administration
8. Solid understanding of financial management concepts including budgeting and reporting

Requirements

Language Proficiency
Excellent command of spoken and written English
Knowledge of regional languages, desirable

Interactions

Interaction	Comments
Internal
ORADO Board
All staff
External
Member Countries
National Anti-Doping Organisations
National Olympic Committees
ONOC
Relevant governments
Community

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Resilient	Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Interpersonal Styles
Realistic	Shows concern for facts and reality, rejecting the impractical.
Self-sufficient and assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities.
Team Oriented	Enjoys being with others as part of a group or team.
Trusting	Places confidence in others without misgivings, relying on their ability, character, and truthfulness.
Thinking Styles
Holistic thinker	Considers issues/situations as a whole rather than analysing or dissecting the parts.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.
Decisive	Reaches conclusions, promptly and firmly.