Compliance and Audit Officer v (1.00) [Suva]

Job Description

The Fiji Ports Corporation PTE Limited (FPCL) is a major player in the maritime transporting industries and the operator of commercial port facilities in Fiji.

Ensure regulatory compliance and audit management for the organization are always maintained. Conduct operational and financial reviews of the processes within the organization with established methods, principals, concepts and procedures. The Compliance and Audit officer must be required to collect and analyse data to detect inadequate controls, fraud or non-compliance with laws, regulations, and management policies and propose solutions on identified risks. He/she must monitor, test and report organisation risk management, governance, and internal control processes to assess operating efficiency. The role reports to the Board Secretary & Manager Legal.

Outcomes

Organisational Stakeholders
1. Perform Assessments, Reviews, and Investigations Efficiently
Conduct review and assurance activities to verify adherence to internal controls and compliance with policies and procedures. Interview staff to validate procedural processes and investigate incidents. Execute compliance tests according to the approved plan and handle ad-hoc requests from the Board of Directors and CEO. Develop detailed audit worksheets to document findings and support conclusions.
2. Provide Analytics with Timely Recommendations to Executive Management
Analyze findings and present detailed reports with actionable recommendations ensuring compliance with company policies and statutory requirements. Review relevant acts, regulations, FPCL policies, and international best practices. Engage relevant departments to discuss recommendations before submitting them to Executive Management. Recommend improvements to procedures and systems to enhance efficiency and minimize risks of fraud, manipulation, and mismanagement of company resources.
3. Develop and Implement Compliance Frameworks and Policies
Coordinate and drive the Strategic Plan for risk and compliance for FPCL and FSHIL through semi-annual and annual reviews. Discuss action plans with Executive Management and update strategic records accordingly. Maintain a Compliance Register to track adherence to all relevant laws and regulations. Develop and implement departmental compliance policies in consultation with departments, ensuring timely reviews and updates. Maintain and enforce the company Call Tree for crisis response readiness.
4. Achieve Departmental Objectives Timely and Effectively
Design a cost-effective Audit Calendar and align it with the BS&ML and CFO before Board submission. Compile, review, and submit required reports (e.g., Departmental Annual Budget, Annual Report inputs, Board FARM Sub-Committee reports) through a peer-review process involving the Manager Legal. Develop and update Standard Operating Procedures (SOPs) for compliance and audit, aligning with strategic plans and best practices. Ensure department policies remain relevant, updated, and well-communicated. Maintain and archive all departmental records electronically through secure platforms such as OneDrive and intranet systems. Implement and monitor new internal controls through memos or circulars after consulting relevant departments. Update, implement, and maintain the Department Call Tree and First Response Protocol. Upload departmental reports and documents monthly onto the intranet and Document Management System (DMS). Update the annual Department Calendar and ensure accessibility through the intranet. Leverage technology to streamline processes, maintain accurate records, and recommend compliance improvements. Maintain effective and efficient work practices across all departmental functions.
5. FPCL's reputation, profitability and performance is supported
High professional standards contribute to the organization's success Deadlines and service level agreements met at all times High ethical standards met at all times Excellent teamwork aimed to achieve business outcomes efficiently and effectively Organization's efficiency and improved productivity supported Process/systems improvement initiatives; Cost reduction initiatives Contributions made towards the organization's profits in line with the scope of the work Any other work-related task assigned by the Management that is within the capacity of the position holder is performed; teamwork is demonstrated Modern technology and innovative methods used to achieve results
6. The organisation's image and value standards demonstrated and upheld at all times:
Confidentiality of all communications upheld at all times A professional and amiable relationship maintained with all stakeholders

Responsibilities - Critical Competencies

Competence	Description
Business
Strategic Development	Establish the strategic direction and steer the organisation towards its goals
Business Performance	Manage the performance of the organisation.
Risk Management	Analyse and manage risk.
Change Management	Implement and manage changing situations resulting from a change in strategic/business.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Customer
Quality Focus	Deliver quality.
People
Problem Solving	Develop practical solutions to a situation.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Accounting , Commerce or Business related field

Work Knowledge and Experience

At least 3 years of experience in audit, compliance and risk, ideally with experience in a chartered Accounting Firm
Must have had prior organizational responsibility in risk and compliance
Knowledge in Ports regulations and laws would be an advantage
Knowledge in employment law would be an advantage

Requirements

Language Proficiency
Excellent communication skills
Excellent interpersonal/communications skills
Successful completion of Level 3 Speaking and Writing Test
Professional Associations
Membership of Professional Institutions like Risk Management
Regulatory Compliance Requirements
OHS
Risk and compliance experience or certification in risk management
Skills Assessment
Policy Writing
Legal, regulatory and policy compliance
Demonstrated competence of handling matters effectively in complex environments

Interactions

Interaction	Comments
Internal
All staff
Company Executives - HQ
Finance Team
Supervisors
External
Customers/Clients
Stakeholders
Auditors

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Self Sufficient and Assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Conscientious	Demonstrates a sense of right and wrong and a personal obligation to do the right thing.
Initiative	Takes action and makes decisions without the help or advice of other people.
Well organised	Controls tasks in a well thought out and critical manner.

Suva, Fiji

Location

02 May 2025

Date Posted

1 month ago

Closing Date

N/A

Salary

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