Manager Finance

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Job Description

The Pacific Disability Forum (PDF) is a regional peak body on disability, provides leadership as well as supports national organisations of persons with disabilities (OPDs), donor and development partners as well as civil society and the private sector in the pursuit to ensure that persons with disabilities live in an inclusive, barrier-free and rights-based society in Pacific Island countries and territories.

The role will manage the PDF finances and financial reporting for the Secretariat and a support role for the project funding recipients, and with timely coordination of the daily operational and administration functions as they impact on the financial governance of PDF. S/He will also ensure efficient office administration and human capital management, IT, procurement when required. This role reports to the CEO.

Outcomes

Organisational Stakeholders
1. Financial compliance for all stakeholders ensured
Finance function is compliant, efficient, and effective. Accounts are managed and reported in a complete, timely, and accurate manner. General Ledger, P&L, Bank Reconciliation, and Balance Sheet are maintained and updated. Project grant budgeting and reporting are complete and accurate. Funds to OPDs are disbursed in a timely and verifiable manner. Accrual accounts are coordinated and reconciled. Procurement and supply chain processes are managed. XERO accounting system is maintained with accurate and up-to-date entries. Creditors, consultants, and international vendors are paid on time. Payroll records, including leave and entitlements, are processed and verified. Liaison with banks, FNPF, and FRCS is maintained. Internal and external audits are coordinated and supported. Donor accounts are verified and reports are prepared. Investment options for financial sustainability are explored and recommended.
2. Effective financial administration within and across PDF
Financial support is provided to 24 OPDs for capacity-building projects. OPDs receive guidance and training on core funding acquittals and reporting obligations. Core funding MOUs with OPDs are processed and disbursed on time. Forecasted expenses for new projects are verified. Stakeholder and management meetings are efficiently coordinated. Financial risk and compliance (including OHS) are assessed and monitored. Statutory and compliance obligations are met. Office equipment is procured and asset registers maintained. Office environment is kept clean, safe, and functional. Vehicles are maintained to support PDF operations.
3. Financial governance and corporate services
Financial governance practices are implemented across all operations. Financial statements are prepared for auditors, the Board, and finance committees. Finance function is led and managed effectively. Investment opportunities are assessed and presented for decision-making. Training is provided to staff and OPDs on financial reporting and reconciliations. Finance policies and procedures are developed and followed. OPD financial audits and governance are supported. OPD audited reports are received before fund disbursement. Budgets for core and project funding are prepared and monitored. Finance and administration team performance is monitored and assessed. Organisational policies and procedures are developed and implemented. Remote work policies are supported through finance and admin systems.
4. Establishing repute with funding partners and stakeholders
Donor proposals are prepared with complete and timely financial input. Proposal budgets are developed and reviewed. Donor MOUs, agreements, and contracts are drafted and vetted. Donor reporting schedules are maintained and adhered to. Narrative and financial reporting timelines are shared with relevant managers. High standards in funding and programme acquittal reporting are maintained.
5. Oversight and delivery of financial reporting and documentation
Monthly, quarterly, and ad hoc reports are accurate, relevant, and timely. P&L, Balance Sheet, and bank reconciliations are prepared and reviewed. Financial reporting supports CEO, Board, and programme delivery. Financial analysis aligns with organisational performance measures. Reports are clear, accessible, and support informed decision-making. Spending across funding sources is tracked and reported. Reports are presented to senior managers to support programme decisions. Project funding allocations are increased through accurate reporting. CEO is promptly informed of unresolved issues affecting financial governance.
6. PDF's image and value standards demonstrated and promoted
Team collaboration is fostered across all departments. Staff are encouraged and supported in upholding PDF’s image and values. PDF values are demonstrated through professional conduct and accountability.

Responsibilities - Critical Competencies

Competence	Description
Business
Strategic Development	Establish the strategic direction and steer the organisation towards its goals
Business Performance	Manage the performance of the organisation.
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Commercial Focus	Optimize the commercial viability of the organisation.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Quality Focus	Deliver quality.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Problem Solving	Develop practical solutions to a situation.
Learning	Develop the competencies of self and others to enhance performance.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.
Technology Application	Apply technology.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Public Administration and Management, Degree in Business, Finance or Accounting
Desirable
Higher Degree incl. Post Grad Cert or Dip	Accounting and Finance, Business Administration

Work Knowledge and Experience

1. Significant experience in accounting and finance operations.
2. Proven experience in financial budgeting, forecasting, and analysis.
3. Experience in managing accounts payable and receivable functions.
4. Supervisory experience with responsibility for managing finance teams.
5. Awareness and understanding of disability inclusion and working with persons with disabilities.
6. Advanced working knowledge of MYOB; experience with Xero is an advantage.
7. Demonstrated understanding of financial management within the development/donor sector.
8. Experience in conducting or supporting internal audit processes.
9. Minimum of five (5) years' experience in a senior finance or management role in a relevant field.

Requirements

Language Proficiency
Strong written and spoken English language proficiency
Professional Associations
Membership of appropriate Professional Institutions
Regulatory Compliance Requirements
Police Clearance
Drivers Licence

Interactions

Interaction	Comments
Internal
Chief Executive Officer
Finance and Corporate Services Team
Director Operations
External
Auditors
Financial Institutions
Government Officials
Suppliers
Contractors
Donors
Embassy Staff
Members and advocacy groups
NGO’s / CSO’s
CROP Agencies
Statutory Authorities
Taxation Authority
Member OPDs

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Interpersonal Styles
Realistic	Shows concern for facts and reality, rejecting the impractical.
Self Sufficient and Assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities
Team Oriented	Enjoys being with others as part of a group or team.
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Challenger	Queries, tests information/beliefs and provokes thought.
Decisive	Reaches conclusions, promptly and firmly.
Disciplined / Systematic	Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach
Initiative	Takes action and makes decisions without the help or advice of other people.
Numerate	Shows abilities in quantitative thought and expression.

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