Finance Officer

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Job Description

Pacific Batteries Limited is the only automotive battery manufacturing company in the South Pacific. It caters for both local and international markets exporting to countries such as Australia, New Zealand, Tonga, Samoa, Kiribati, Papua New Guinea and Singapore to name a few.

The Finance Officer is responsible for supporting financial functions through managing suppliers, reconciliation, petty cash and accounts payable functions of the finance department in accordance with approved finance policies and procedures at Pacific Batteries Pte Limited. This position reports to the Accountant & the Finance Manager, Pacific Batteries Pte Limited.

Outcomes

Organisational Stakeholders
1. Payments Function Managed
Purchase orders processed and delivered to suppliers in a timely manner contractual payments and other routine payments  intercompany payments, electricity, water, communication charges…etc. based on the approved quotation (if not registered supplier) Processing of GSRN based on receipt of service/goods and supplier invoice ensured  contractual payments or payments based on agreements and other routine payments Invoice and debit notes All documentations and supporting correspondence maintained in an accurate and systematic manner for easy retrieval and reference Contacts and agreements signed Quotations, PO, GSRN Other supporting documents Payment Processing arranged and ensured in a timely manner as per payment plan supporting documents attached with payment voucher cheque printing, sign off and delivery ensured receipts for payment vouchers obtained Tax clearance (FRCA) and RBF for overseas payments obtained in a timely manner before the due dates of invoices. Timely liaison with the accountant  Payment Plan prepared and submitted in an accurate and timely manner Petty Cash maintained and reimbursement managed petty cash vouchers and IOU’s approved by FM before releasing cash. petty cash vouchers recorded accurately in the Bizzxe system before the reimbursement summary of petty cash expenses for reimbursement prepared accurately Petty cash float reconciliation ensured
2. Information integrity and transaction completeness is ensured
Business transactions are recorded in a timely and accurate manner  Supplier ledger accounts monitored on a timely basis Balances agreed with supplier statements. variances reconciled and resolved Reconciliations, schedules and registers managed on a timely and accurate basis Inter company balances and transactions reconciled on an accurate and timely basis, by 10th of each month  Registry and record keeping of source documents and reconciliations managed Supplier reconciliation ensured in an accurate and timely manner Statement with supplier reconciliation Vs. supplier ledger Update of DCN's Signed GSRN/PO/Quotations
3. Statutory and operational compliance
Statutory reporting is accurate, complete and timely timely payment of FEA, Water, Telecom, Union, LICI, Vodafone and rentals Compliance with internal finance unit policies, systems and processes ensured at all times Internal and external audits are timely and accurate
4. Well informed management
Daily, weekly and monthly reports provided on an accurate and timely basis as and when required
5. Safe work environment promoted and ensured at all times
Work place safety is ensured  Communication of Safety, Health and Environment to all team members are on an on-going basis Occupational Health & Safety systems promote zero workplace injury at all times Local environmental regulation is aligned with work place safety on an on-going basis Workplace hazards eliminated at all times Systems assist in the identification and elimination of work place hazards on an on-going basis
6. Pacific Batteries Pte Limited values upheld and demonstrated at all times
Collaborate with other teams for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values Confidentiality of financial and operational information ensured at all times

Responsibilities - Critical Competencies

Competence	Description
Business
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Documentation	Communicate using formal business writing.
People
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Accounting and Finance, Economics and Finance
Desirable
Higher Degree incl. Post Grad Cert or Dip	Accounting and Finance, Business and Management

Work Knowledge and Experience

1. Minimum of three years' of experience in a similar financial role
2. Costing background will be an added advantage
3. Computer literate and good documentation skills
4. Analytical thinking ability and good communication skills
5. Working knowledge of accounting principles and procedures including IFRS
6. Knowledge of reporting requirements as they pertain to the accounts receivable and processes
7. Knowledge in other statutory requirements relating to business

Requirements

Regulatory Compliance Requirements
Driver’s License

Interactions

Interaction	Comments
Internal
Finance Team
Management Team
General Manager
External
Suppliers
Customers
Taxation Authority

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Team Oriented	Enjoys being with others as part of a group or team.
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.