Finance Officer - Receipting

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Job Description

Newman Limited is the largest electronic payments processor of prepaid mobile airtime top-up services around the country. E-pay focuses on the recharge market for processing electronic purchases of prepaid mobile airtime and transaction processing for other pre-payment services.

The Finance Officer - Receipting is responsible for supporting coordination of accounts receivable function including receipting and effective management of the debtors and respective GL reconciliations. This position reports to the Accountant, Newman Pte Limited.

Outcomes

Organisational Stakeholders
1. Accounts receivable functions supported
Invoices raised and accurate receipting ensured  Deposits in bank statement identified and receipted accurately on a daily basis. Unidentifiable deposits attended to promptly Daily receipts report prepared and submitted to Accountant Daily account allocation Maintenance of M-Paisa customer details, daily transactions report and journal entries ensured Reconciliation of M-Paisa system entries with the ledger balances ensured. Reconciliation made against the practice accounting system M-Paisa excel files Vs. Ledger accounts payments are accounted for and properly posted. discrepancies verified and clients’ billing issues resolved Debit and credit notes accurately captured in the systems to clear debtors promptly Set offs & Cents write offs Debtors dealt with courteously, sensitively and in accordance with practice policy Facilitation of payment ensured  by sending bill reminders and contacting clients Statutory, regulatory and operational compliance ensured in all areas of work and reporting
2. Well Informed Management
Timely and accurate reporting M- Paisa reconciliations and Schedules sent to Accountant. Ad hoc reports and analysis provided Generation of financial statements and reports detailing accounts receivable status Monthly financial and management reports information facilitation Levels of debt are monitored and reported regularly to the Accountant Significant changes in debt both individual and collective are reported
3. Teamwork and cooperation
Cooperation within the team and greater function / department Cooperation across functions / departments Work collaboratively to achieve the set targets and goals
4. Safe work environment promoted and ensured at all times
Compliance and adherence to Workplace safety policies and procedures is ensured                            Communication of Safety, Health and Environment to all team members are on an on-going basis Occupational Health & Safety systems supported to promote zero workplace injury at all times                 Assist in the identification and elimination of work place hazards on an on-going basis
5. Newman Pte Limited's values upheld and promoted at all times
Collaborate with other teams for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values Confidentiality of financial and operational information ensured at all times

Responsibilities - Critical Competencies

Competence	Description
Business
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Documentation	Communicate using formal business writing.
Customer
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
People
Team Orientation	Work in a team towards a common aim.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.

Qualifications

Qualification	Discipline	Notes
Desirable
Degree

Work Knowledge and Experience

1. Proven working experience of at least 1 to 2 years as Accounts Receivable Clerk or officer
2. Solid understanding of basic accounting principles and credit and collection practices
3. Data entry skills and proven ability to calculate, post and manage accounting figures and financial records
4. Proficiency in English and in MS Office and hands-on experience in operating spreadsheets and accounting software
5. High degree of accuracy and attention to detail and strong customer service orientation and negotiation skills

Interactions

Interaction	Comments
Internal
Finance Team
External
Customers
External Auditors
Statutory Authorities

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Punctuality	Completes a required task or fulfills an obligation before or at a previously designated time
Interpersonal Styles
Realistic	Shows concern for facts and reality, rejecting the impractical.
Team Oriented	Enjoys being with others as part of a group or team.
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Conscientious	Demonstrates a sense of right and wrong and a personal obligation to do the right thing.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.

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