Security & HSE Manager

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Job Description

Established in 1999, Port Denarau Marina Limited (PDM) has evolved from modest beginnings into a world-class, multi-use marina facility. Nestled on Denarau Island, a mere 20-minute drive from Nadi International Airport, PDM stands as Fiji’s premier Superyacht marina revered both nationally and internationally. As a Port of Entry and a publicly listed company on the South Pacific Stock Exchange, PDM plays a pivotal role in Fiji’s maritime landscape.

The Security & HSE Manager will implement and monitor Port Denarau Marina's security, Health & Safety, and Environment (Security &HSE) policies to ensure a secure, safe Marina and workplace for all stakeholders. S/he will manage security arrangements, including contracted security personnel, and will ensure compliance with security & HSE policies and regulations. In addition, s/he will provide awareness of security & HSE requirements and advice to Marina users and PDML staff. This role reports to the CEO.

Outcomes

Organisational Stakeholders
1. Health & Safety, and Environmentally compliant PDML
Development and implementation of environment, health and safety procedures for all areas of Port Denarau marina and facilities. Awareness and compliance with workplace Health & Safety, Clean Marina program, Environmental Act, Denarau environmental policies and other relevant policies.  Development and implementation of inspection policies and procedures, and a schedule of routine inspections. Daily facility inspections carried out to identify safety, health, and environmental risks. Checklist run through Daily operational audits Events and incidents reported immediately, and responded to in a professional and timely manner Inspection reports ensured to document and record inspection findings Thorough records maintained of incidents and breaches to HSE policies Robust Register of accidents, injuries created and managed                     Timely and quality analysis prepared by direct reports and submitted to management in a timely manner Preparation and scheduling of employee training and awareness to cover emergency procedures, workplace safety, environmental policies and other relevant topics Liaise with HR to ensure staff currency on OHS, First aid & CPR, Fire safety and other relevant certifications  Contractors safety induction sessions mandatory prior to commencement of jobs on PDML sites Regular HSE committee meetings for staff input, to maintain safety standards and ensure the workplace is hazard-free
2. Safe and Secure PDML marina facilities and stakeholders
Development and implementation of security policies, protocols and procedures for PDML. Daily monitoring and surveillance of safety and security for the Marina and facilities, and the safety of staff, tenants and visitors. Daily checklists and audits Monitoring and surveillance of property, and movements Regular check-in and reports with Team leaders Security breaches effectively identified, controlled, and managed Procedures strictly adhered to Team Leaders effectively trained on security response procedures Thorough incident reports written up and filed Incident investigations effectively led                     Investigations carried out thoroughly, and impartially Surveillance, interviews, evidence collection, gathering of information and written statements appropriately carried out.  reports written up, data collated, and records filed accordingly Follow ups and solutions implemented where necessary Relationships maintained with law enforcement and security contractors Effective co-ordination of plans with reservations/marina bookings Contractors safety and security induction process ensured Customers/tenants provided with information on security Regular maintenance of safety and security equipment/technology ensured VHF radios, surveillance cameras, security booths etc
3. Customer focused PDML
Customer Service in relation to Security & HSE of the marina ensured for: Vessel owners and their assets Tenants and contractors Tourist, visitors, general public PDML employees Customer information and feedback provided in a timely manner Incidents and breaches of security/OH&S/Environmental addressed with urgency Complaints and feedback monitored and addressed appropriately Public image and acceptance of PDML as a safe marina facility guaranteed
4. Human Capital Management
Daily supervision of Security and HSE team to ensure effective and efficient services are provided                              Regular check-in, updates and communication with team ensured Daily reports and followups ensured Recruiting, training and performance assessments for security team personnel. Ongoing training needs and competency gaps identified and addressed Relevant and timely coaching, guidance provided to direct reports for the purpose of capacity building and succession planning Appropriate performance measures for direct reports efficiently developed                        Effective appraisals carried out with recommendations of professional development for staff ensured Effective contribution to the HR recruitment and functions for relevant PDML positions ensured. This shall include but not be limited to being a member of relevant recruitment interview panels Disciplinary actions carried out in full compliance with all relevant laws, legislations and internal requirements Department recruitment, training, coaching and mentoring aligned to strategic goals and organisational needs Performance management and appraisals effectively carried out Robust succession planning framework for key positions established, implemented and monitored Employees are supported and motivated through organisational systems and programs
5. Outsourced Contracts management and oversight
Security Services Management: Contract management and supervision of outsourced security providers Daily oversight of security personnel to ensure adherence to protocols and standards Incident reporting, compliance checks, and performance reviews Vetting and due diligence during contractor selection Other Outsourced Services Oversight: Oversight and contract management of Grounds and Waste Management, Cleaning and Janitorial Services, and Fire Protection Services Performance monitoring, compliance assurance, and regular service quality reviews
6. Well informed Management:
Department operational reports submitted to CEO/Management team as and when required Incident Register updated and maintained Budget preparation, monitoring and management of variations ensured                                    Timely and accurate submissions made Forecasts, and variations substantiated and presented with supporting information Incidents, breaches and other emergencies addressed with urgency and appropriately documented All internal and external reporting requirements in regards to PDML's Security & HSE function fully understood and correctly executed                              Robust and relevant reports/documents prepared and submitted as and when requested Superiors provided with useful information combined with analysis and interpretation, for the purpose of decision making Management provided with technical advice on security                               Changes to security activities and plans Response to events and incidents Alternatives to current plans/arrangements Ad-hoc information request addressed in a timely manner Changes or improvements to Security & HSE procedures and guidelines proposed through appropriate channels
7. A statutory and operationally compliant PDML
Operationally compliant PDML: Security & HSE policies, procedures and practices developed in line with internal and external requirements Clean Marina program Denarau Marina bylaws Statutory compliant PDML (Fiji legislation): Compliance with relevant laws and regulations ensured by monitoring and implementing appropriate policies, systems and processes Occupational Safety and Health Administration (OSHA) Environmental act Fiji laws and regulations Risk management framework and processes implemented to ensure compliance Expertise and guidance for Security & HSE documentation management and maintenance of records provided External reports prepared and presented to relevant authorities as and when required
8. PDML values and standards demonstrated and upheld at all times
Image and value standards demonstrated and maintained Work cooperatively as part of the team Engender a sense of workforce awareness of safety, health, security and environment

Responsibilities - Critical Competencies

Competence	Description
Business
Strategic Development	Establish the strategic direction and steer the organisation towards its goals
Business Performance	Manage the performance of the organisation.
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Organisational Values	Display the organisation's image and value standards.
Social and Cultural Awareness	Respond respectfully and effectively to people of different cultural and social backgrounds.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Team Orientation	Work in a team towards a common aim.
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Problem Solving	Develop practical solutions to a situation.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Operational
Health and Safety	Establish and maintain a safe and healthy work environment.
Environment	Establish and maintain an environmentally friendly organisation

Qualifications

Qualification	Discipline	Notes
Preferred
Certificate	Occupational health and safety
Desirable
Degree	Marina Management, OH&S and security related qualifications including police, military training

Work Knowledge and Experience

1. Experience in managing security services
2. Military or Police background would be advantageous
3. Familiarity with Fiji legislation in relation to health & safety in the workplace
4. Understanding of Marina operations would be advantageous
5. Physically fit, and the ability to swim
6. Excellent communication skills

Requirements

Language Proficiency
Excellent command of English
Understanding of vernacular languages would be an advantage
Regulatory Compliance Requirements
Police Clearance
Drivers Licence
Course: Fire Prevention & Fire Control (General Courses)
Course: Advanced Fire Fighting (General Courses)
Boatman's license advantageous
OHS Certificate
First Aid Certificate (Module 1 & 2)
Train the Trainer certification advantageous

Interactions

Interaction	Comments
Internal
All staff
Executive Management
Management Teams - in country
External
Statutory Authorities
Customers
Domestic and International Operators
General Public
Government Officials
Police
Regulators

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Resilient	Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Interpersonal Styles
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Self Sufficient and Assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities
Thinking Styles
Challenger	Queries, tests information/beliefs and provokes thought.
Concrete thinker	Focuses on the tangible experiences of actual things or events.
Decisive	Reaches conclusions, promptly and firmly.