Accounts Officer

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Job Description

Fiji Pine Limited was initially established by the Government of Fiji in an effort to generate economic activities in the rural areas as well as to fully utilize “talasiga” (dry grass lands) on which Caribaean pine (Pinus caribaea var. hondurensis) was planted. Fiji Pine Limited has established pine plantation on the dry grassland areas of Viti Levu and Vanua Levu with a stocked area of 23,866.7 hectares as at 31st December 2017. Fiji Pine Limited is committed to increasing its stocked area estates in an effort to ensure sustainability of the Pine Industry. The organization is also committed to protecting cultural significant sites and rehabilitating degraded sites.

The Accounts Officer will be responsible in processing and issuing cheques, banking, accountable for the safe keeping of payment vouchers, distribution of salary and wage payments and petty cash disbursements and reimbursements. The role will be responsible for a vital function in that it ensures timely and accurate disbursement of funds and is a strategic and value-added critical role in the accounting cycle of FP. The role will report to the Finance Department Heads.

Outcomes

Organisational Stakeholders
1. Processing Payments and Financial Transactions ensured at all times
Cheque payments efficiently coordinated based on completed vouchers, including dispatching cheques and performing banking tasks as needed. Coordinated with relevant departments to ensure timely processing and approval of payments. Efficient management payments related to Roading, Barge, Logging, and Cartage, ensuring adherence to specific procedures and timelines. Accurately verified weighbridge data, reconciliation of tonnage records in Excel, highlighting discrepancies for further investigation. Ensured approval of contractor fuel issues, ensuring compliance with financial procedures and retaining a portion of proceeds as required. Reviewed contractor proceeds and offset fuel issued, ensuring proper documentation and authorization.
2. Accurate Documentation and Record-Keeping maintained at all times
Ensure all payment vouchers are filed in monthly sequence and securely maintained. Implementation of systematic filing system to facilitate easy retrieval and auditing of payment records. Records of contractor details accurately maintained, including registrations and compliance documents. Contractor information regularly updated ensuring all necessary documentation is current and on file. Obtained and file invoices promptly upon finalizing payment sheets, ensuring completeness of documentation. Organized invoices by category and date to streamline the payment verification process.
3. Effective and Efficient Contribution to Financial Operations
Efficient assistant to finance Department in achieving its objectives by efficiently delivering assigned services and meeting deadlines. Collaboration successfully executed with relevant personnel to reconcile logging and cartage records, ensuring accuracy and completeness. Assistance rendered in verifying and processing payments for various services, adhering to internal control measures and financial procedures. Periodic audits of financial transactions successfully carried out to identify discrepancies and ensure compliance with company policies.
4. Robust Compliance and Reporting
Internal control measures and compliance successfully maintained with financial procedures and instructions. Regular review and update of internal control procedures to address emerging risks and enhance operational efficiency ensured. Completion and submission of reports on assigned activities as required by management or regulatory authorities executed as and when required. Generated comprehensive reports detailing financial transactions, discrepancies, and compliance status for review by senior management. Maintained awareness of company policies and procedures, adhering to occupational health and safety standards, and contributing to overall housekeeping efforts. Regular training sessions conducted to ensure staff awareness of company policies and procedures related to financial transactions and compliance.

Responsibilities - Critical Competencies

Competence	Description
Business
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Commercial Focus	Optimize the commercial viability of the organisation.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
People
Problem Solving	Develop practical solutions to a situation.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.
Technology Application	Apply technology.

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Accounting/Finance	or related field and Experience of 3 – 5 years in a similar field

Work Knowledge and Experience

1. Have knowledge and demonstrate skills in financial reporting and have experience of working in a computerized accounting environment.
2. A computer literate with exceptional skills in Microsoft Office applications.
3. Proven experience in maintaining financial records, preparing reports, and handling financial transaction
4. Experience in the use of accounting software would be an added advantage.
5. 1 to 2 years of experience in an accounting or finance role

Interactions

Interaction	Comments
Internal
All FPG Employees
External
Customers
Stakeholders of FPG
Suppliers / Contractors

Attributes

Attribute	Definition
Behavioural Styles
Achiever	Puts in effort to achieve a desired result or goal and is motivated by this end and the overall accomplishment.
Punctuality	Completes a required task or fulfills an obligation before or at a previously designated time
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Disciplined/Systematic	Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach.
Well organised	Controls tasks in a well thought out and critical manner.

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