Development Officer

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Job Description

The Public Rental Board (PRB) was established on 16th May 1989 under the Housing (Amendment) Decree No 12 of 1989 which included 24 rental estates comprising 1,753 rental flats. The Housing (Amendment) decree is part of the Housing Act of 1955. The Board was established to provide affordable rental flats to low income earners on a transitional basis without incurring a loss. The PRB is owned by Government and managed by Board of Directors. The Board’s operations are undertaken by staff of Public Rental Board.

The Development Officer will facilitate the successful completion of new developments, ensure efficient maintenance operations and provide effective administrative support. The role will also ensure timely and compliant reporting. S/He reports to the Coordinator Development. In the absence of the CD S/He will report to the Manager Properties.

Outcomes

Organisational Stakeholders
1. Development projects effectively delivered
Assistance provided with the preparation of capital expenditure budgets through timely consultation with Coordinator Development and Finance Unit Contracts prepared within the required timeframe Work is carried out on time, within budget and is OHS compliant and OHS matters reported to HR Department. Architectural and structural drawings are prepared (either by self or contractors) by xx date according to the budget. Drawings for xx [project] to be approved by xx date by the relevant authorities. Liaise with relevant authorities regarding approvals of development plan and utility erection xx units are developed by xx date Quality and compliance issues are monitored at all times Provision of advice and support to the Coordinator Development ensured from time to time to ensure that department corporate objectives are achieved
2. General maintenance programme support provided in a timely manner
Individual blocks & flats visited for physical inspection and material estimation for general maintenance prepared and submitted to Manager Property by xx date. Drawings for amendments of existing structures prepared according to specifications and approved by the relevant authorities within xx date. General maintenance expenditure budgets prepared and submitted to Manager Quality or compliance issues are monitored and addressed through its inclusion in the maintenance plans/budgets Drawings for amendments of existing structures are prepared according to specifications and submit to Manager Property within xx date Work is carried out on time, within budget and is OHS compliant and OHS matters reported to HR Department. Overall project supervision ensured until completion. Accountability ensured in the audit of materials
3. Administrative support and assistance provided
Tender documents (including quantity surveying, costs, works specification, etc.) prepared by xx date. Preparation of advertisements according to the requirements of Manager Property. Preparation of work plans according to approved budget, duration, and labour allocations. Tender submissions analysed and recommendations forwarded to Manager Property by xx date. Assistance provided in preparation of Board papers. Accurate assessment of work progress to facilitate payments to contractors. Efficient operation of corporate services through the timely implementation of office administration and related services. Project casuals timesheets appropriately managed ad submitted to Finance Department before midday Friday. Assistance provided in recruitment process of project casuals when required. Assistance provided in transportation of staff when required.
4. Timely, relevant and compliant reporting
Timely and accurate preparation of relevant maintenance reports on the xxth of each month to CD or MP following the established reporting channels Report each Tradesman’s work progress on weekly basis by xx date Report all vehicle defects, damages, accidents, misuse, etc. to HR Department in line with motor vehicle policy. Report all OHS matters to HR Department.
5. Teamwork and cooperation
Cooperation within the team and greater function / department Cooperation across functions / departments Work collaboratively to achieve the set targets and goals
6. Organisation's image and value standards demonstrated and promoted
Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence	Description
Business
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Quality Focus	Deliver quality.
People
Team Orientation	Work in a team towards a common aim.
Problem Solving	Develop practical solutions to a situation.
Innovation	Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Operational
Health and Safety	Establish and maintain a safe and healthy work environment.
Environment	Establish and maintain an environmentally friendly organisation

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Property or Real Estate Management, Civil Engineering	or relevant field

Work Knowledge and Experience

1. At least 3 years experience in a similar role
2. Strong technical knowledge and understanding of maintenance procedures, equipment, and systems are essential
3. Familiarity with industry and building codes, regulations and safety standards
4. Excellent problem-solving skills to identify issues, analyse situations and determine appropriate solutions

Requirements

Language Proficiency
Excellent command of English
Regulatory Compliance Requirements
Police Clearance
Relevant certifications, registrations, and licenses may be required.

Interactions

Interaction	Comments
Internal
All staff
Manager Properties, Rental & Customer Relations
Coordinator Development
External
Customers
Relevant stakeholders
Vendors and suppliers
Contractors

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Punctuality	Completes a required task or fulfills an obligation before or at a previously designated time
Interpersonal Styles
Perceptive	Shows keen insight and understanding of issues or situations.
Self-sufficient and assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Concrete thinker	Focuses on the tangible experiences of actual things or events.
Flexible/Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.
Initiative	Takes action and makes decisions without the help or advice of other people.
Well organised	Controls tasks in a well thought out and critical manner.

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