Finance & Administration Officer

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Job Description

The iTaukei Trust Fund Board (TTFB) was established by the Fiji government under an act of parliament in November 2004. The aim is to foster the advancement of indigenous Fijians and Rotumans by promoting initiatives that will better their standard of living, and enhance appropriate cultural traditions and values.

The Finance Officer & Administration Officcer provides relevant analysis, budget preparation, assistance in bank reconciliations, processing utilities payments, aged receivables and aged payables and office admin assistance to Manager Investment. The incument also administers administrative of the Invesment Team and reports to Manager Investment.

Outcomes

Organisational Stakeholders
1. Accurate financial management and analysis maintained
Cash flow management are developed, monitored and managed providing updated information Month end information updated, including bank reconcialliations, aged payables and aged receivables Investment Manager assisted in the preparation and review of the annual budget and reforecast budget Verifying financial acquittals by staff or tenants against receipts and supporting documents for filing once approved Ensuring all supporting documents (invoices, approvals) are submitted for verification Reviewing and updating existing tenant agreements for accuracy, compliance and record keeping  Accounting of investment in Radisson ensured in timely payments of shares Follow up with tenants on rental arrears maintained Financial analysis on mandated activities and budgets monitored utilisation rate of overall activity budget tracked and reported Timely reconcilition of petty cash ensured Carpark revenue collection ensured  and weekly postings maintained Financial analysis of budget verses actual provided on a monthly basis Inventory stocktake maintained Timely Utilities payments ensured Financial assistance to the GCC accurately maintained
2. Financial administration ensured
Tenants agreement updated Timely fillings of documents maintained approved memos, acquittals and cheque copies Timely delivery of documents board papers and bank signatories Timely arrangements for cheque signing maintained Bank signatories timely updated on new board members signatories Memos prepared and verified in a timely manner Submission of accurate and timely memos to Grant Thornton for payment processing maintained Logs of delivered documents updated
3. Risk is effectively managed through planning and mitigation strategies
TTFB operates within its regulatory and compliance framework at all times Annual Reports are produced in a timely and compliant fashion, in liaison with the Senior Investment Analyst
4. Well informed and supported Investment Manager
Periodic reporting provided to the Investment Manager
5. Teamwork and cooperation
Cooperation within the team and greater function / department Cooperation across functions / departments Work collaboratively to achieve the set targets and goals
6. Stakeholder relationships maintained
Professional relationships with external fund managers, lawyers,  bankers, brokers, investment advisors, architects and other consultants mainatained at all times
7. TTFB image and values promoted and demonstrated at all times

Responsibilities - Critical Competencies

Competence	Description
Business
Strategic Development	Establish the strategic direction and steer the organisation towards its goals
Business Performance	Manage the performance of the organisation.
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Customer
Commercial Focus	Optimize the commercial viability of the organisation.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Quality Focus	Deliver quality.
People
Problem Solving	Develop practical solutions to a situation.
Innovation	Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.
Mathematical Reasoning	Apply mathematical reasoning.

Qualifications

Qualification	Discipline	Notes
Preferred
Diploma	Accounting and Finance
Desirable
Degree	Accounting and Finance

Work Knowledge and Experience

1. At least 3 years demonstrated experience in a similar role
2. Accounts receivable and accounts payable management
3. Proven risk management experience
4. Integrity and ability to analyse information independently
5. Excellent relationship and communication skills
6. Budget preparation and reforecasting
7. Ability to work with auditors and governance teams
8. Proficient in basic accounting software
9. Strong Excel and MS Office skills

Requirements

Language Proficiency
Strong written and spoken English language proficiency
Familiarity with iTaukei and Rotuman culture
Professional Associations
Membership of appropriate Professional Institution
Regulatory Compliance Requirements
Police Clearance

Interactions

Interaction	Comments
Internal
Chief Executive Officer
iTaukei Trust Fund Board
Internal Auditors
Carpark Attendant
External
Property Managers
External Auditors
Parliamentary Committee(s)
Auditors
Contractors
Financial Institutions
Regulators
Suppliers
Statutory Authorities
Taxation Authority

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Resilient	Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Interpersonal Styles
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Perceptive	Shows keen insight and understanding of issues or situations.
Self-sufficient and assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Decisive	Reaches conclusions, promptly and firmly.
Flexible/Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.

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