Fiji Cooperative Dairy Company Limited Fiji Cooperative Dairy Company Limited

Inventory and Procurement Officer

Job Description

Fiji Cooperative Dairy Company Limited (FCDCL) is a farmer-owned cooperative that plays a pivotal role in Fiji’s dairy sector, supporting member farmers, strengthening raw milk supply and quality, and contributing to national ambitions to grow domestic dairy production and reduce import reliance.

Ensure reliable procurement, efficient logistics coordination, and accurate inventory management to support uninterrupted feed production, dairy operations, and retail supply. The role manages supplier sourcing, procurement processes, stock control, and supply chain coordination while ensuring cost efficiency, stock accuracy, regulatory compliance, and timely availability of operational inputs across all business units.

Outcomes

Organisational Stakeholders
1. Procurement and Supplier Management

  • Sourcing and procuring raw materials, feed ingredients, dairy hardware, farm supplies, and retail stock in full compliance with approved financial delegations
  • Negotiating supplier pricing, quality standards, delivery schedules, and supply terms to ensure value and reliability
  • Monitoring supplier performance to maintain consistent delivery timelines and product quality
  • Maintaining accurate procurement records, including purchase orders, supplier contracts, and invoices
  • Providing operations and production teams with timely updates on supply availability, delivery timelines, and potential delays
  • Building and maintaining strong supplier relationships to support secure and stable supply chain
2. Logistics and Freight Coordination

  • Coordinating freight, transportation, and logistics arrangements for raw materials, equipment, and retail stock
  • Engaging freight providers and logistics partners to ensure timely and accurate delivery of goods
  • Monitoring shipment schedules and communicating delivery timelines to operational teams
  • Maintaining up‑to‑date records of freight providers and all logistics arrangements
  • Monitoring logistics costs and reporting significant variances to management
  • Facilitating coordination between suppliers, freight providers, and internal teams to prevent supply disruptions
3. Inventory Control and Stock Accuracy

  • Maintaining accurate inventory records for feed ingredients, dairy hardware, farm supplies, and retail stock
  • Conducting routine stock checks, including weekly, monthly, and quarterly counts
  • Reconciling physical stock counts with system records and investigating any discrepancies
  • Monitoring stock levels to identify replenishment needs and prevent shortages
  • Identifying slow‑moving, obsolete, or excess inventory and recommending appropriate actions
  • Implementing inventory control practices to minimise stock losses, spoilage, and wastage
4. Procurement and Inventory Reporting
  • Digital and physical records of procurement transactions and inventory movements were maintained
  • Procurement reports were prepared for management on purchasing activity and supply status
  • Goods in transit information was provided to support financial reconciliation and inventory tracking
  • Stock variances, usage trends, and purchasing patterns were analysed
  • Inventory and procurement updates were provided to the Operations Officer and senior management
  • Procurement and inventory data were maintained to support management decision making
5. Procurement Process Improvement

Strengthening procurement practices and improving supply chain efficiency through continuous review and optimisation of procurement and inventory processes

  • Identifying opportunities to enhance procurement efficiency and improve supplier management practices
  • Reviewing purchasing patterns to uncover cost‑saving opportunities or alternative sourcing options
  • Recommending improvements to procurement procedures and inventory control systems
  • Supporting and implementing enhanced purchasing and stock management practices across the organisation
  • Monitoring procurement performance and recommending improvements where required

 
6. Compliance and Operational Standards

  • Conducting all procurement activities in accordance with approved financial delegations and procurement policies
  • Verifying materials received to ensure they meet required quality, safety, and regulatory standards
  • Maintaining safe storage, handling, and management of materials in line with health and safety requirements
  • Keeping accurate and up‑to‑date procurement and inventory documentation and records
  • Reporting stock losses, damages, or quality issues promptly to management

Responsibilities - Critical Competencies

Competence Description
Business
Planning Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Systems and Procedures Develop and/or apply procedures to assist the organisation achieve its goals.
Information Analysis Make informed decisions by collecting and interpreting data and information
Documentation Communicate using formal business writing.
Communication Exchange information through verbal communication
Customer
Customer Commitment Demonstrate a commitment to customer service - both internal and external customers.
Commercial Focus Optimize the commercial viability of the organisation.
Relationship Building Build beneficial relationships with suppliers and stakeholders.
Quality Focus Deliver quality.
People
Team Orientation Work in a team towards a common aim.
Facilitation Assist the progress of work ensuring its timely and effective completion.
Problem Solving Develop practical solutions to a situation.
Negotiation Reach agreement through discussion and compromise.
Innovation Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Professional
Technical Strength Demonstrate knowledge of a specialist discipline.
Compliance Comply with relevant laws and the policies and procedures of the organisation.
Financial Application Apply financial principles and practices.
Mathematical Reasoning Apply mathematical reasoning.
Operational
Stock Control Acquire and monitor stock to meet business needs

Qualifications

Qualification Discipline Notes
Preferred
Diploma Business Administration, Logistics, Supply Chain Management
Desirable
Degree Business Administration, Logistics, Supply Chain Management

Work Knowledge and Experience

  1. 2–3 years’ experience in inventory management, procurement, or supply chain operations
  2. Knowledge of feed milling, hardware, and retail procurement is an advantage
  3. Strong organizational, analytical, and problem-solving skills
  4. Familiarity with inventory management software or digital tracking systems
  5. Attention to detail, integrity, and accountability in managing stock and suppliers

Requirements

Regulatory Compliance Requirements
Driver’s License
Police Clearance

Interactions

Interaction Comments
Internal
Chief Executive Officer procurement reporting and supply risk updates
Production Manager feed production supply requirements and material planning
Management Accountant or Finance Team procurement reconciliation and stock reporting
Warehouse or Store Personnel Warehouse or Store Personnel
Retail Operations Staff supermarket stock supply coordination
Operations Officer procurement planning, supply coordination, and reporting
External
Suppliers sourcing and procurement of raw materials and operational supplies
Freight and Logistics Providers transportation and delivery coordination
Customs Agents import clearance where required
Equipment Vendors procurement of machinery, hardware, and operational equipment

Attributes

Attribute Definition
Behavioural Styles
Energetic Constantly active and driven to put in effort. Works hard to promote an enterprise.
Integrity Adherence to moral and ethical principles; soundness of moral character; honesty.
Reliable Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Resilient Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Interpersonal Styles
Consensus seeker Works to achieve group solidarity and general agreement and harmony.
Self-sufficient and assured Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities.
Team Oriented Enjoys being with others as part of a group or team.
Thinking Styles
Disciplined/Systematic Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach.
Flexible/Adaptable Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.
Well organised Controls tasks in a well thought out and critical manner.


Apply Now
Fiji

Location

06 Mar 2026

Date Posted

12 days to go

Closing Date

N/A

Salary

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