Finance Officer

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Job Description

Viti Foods Ltd manufactures canned fish for local and export markets. Canning a range of Tuna and Mackerel products under its own brands as well as contract manufacturing for a variety of retailers and international traders ensures Viti Foods continues to produce at optimum volumes ensuring maximum factory efficiency.

The Finance Officer - Purchasing and Payables is responsible for the effective management of the payables and procurement. This position reports to the Accountant, Viti Foods Pte Limited.

Outcomes

Organisational Stakeholders
1. Accounts payables managed
Ensure timely preparation on payments for local and overseas suppliers. Ensure monthly supplier reconciliations. Effectively manage and coordinate cheque signing. Efficient management of overall payables and suppliers.
2. System posting managed
Ensure GSRNS are posted in the system on a timely basis. Accuracy in system posting is ensured. Posting of monthly journals, DCNS in the system. Timely and accurate posting of purchase orders.
3. Cash sales managed
Facilitate cash pet food sales to internal and external personnel's. Accuracy and timely banking ensure. Implement and ensure cash sales policies are adhered to. Preparations of gate pass records when required.
4. Purchasing effectively managed
Ensure group financial policy adhered to in procurement. Source quotation for effective and efficient purchasing. Coordinate timely deliveries with supplies. Ensure sufficient stocks are maintained for daily use items.
5. Well informed management
Provide ad-hoc reports as requested. Ensure timely and accurate filing is maintained.
6. Manual books and stationery stock maintained
Ensure accuracy in issues of manual books and stationary. Ensure sufficient books and stationery are available. Organize procurement of manual books and stationery.
7. Payroll is accurate and timely
Act as a backup payroll officer
8. Viti Foods Pte Limited's values upheld and promoted at all times
Collaborate with other teams for the benefit of the organization. Monitor and encourage team members to uphold image and value standards. Uphold and demonstrate the organizations image and values. Confidentiality of the financial and operation information ensured at all times.
9. Disclosure
This job reflects the current assignment of essential functions and is not meant to be all-inclusive. Duties and responsibilities may be assigned or reassigned to this job at any time and may be modified.

Responsibilities - Critical Competencies

Competence	Description
Business
Documentation	Communicate using formal business writing.
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Financial Application	Apply financial principles and practices.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Accounting and Finance
Desirable
Diploma	Accounting and Finance

Work Knowledge and Experience

1. Minimum three years' experience in a similar role
2. Well versed with the Microsoft suite of programs (Word, Excel, Powerpoint)
3. Working knowledge of accounting principles and procedures
4. Knowledge of reporting requirements as they pertain to the accounts receivable and processes
5. Ability to work under minimum supervision and be team oriented

Requirements

Language Proficiency
Excellent command of English both written & verbal
Professional Associations
Membership of Fiji Institute of Accountants

Interactions

Interaction	Comments
Internal
Finance Manager
Finance Team
External
Customers
Suppliers
Auditors

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Self-sufficient and assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Numerate	Shows abilities in quantitative thought and expression.
Well organised	Controls tasks in a well thought out and critical manner.

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