Maxumise Recruitment Maxumise Recruitment

Facilities Coordinator – Honiara

Job Description

Maxumise Recruitment connects talented individuals with a wide range of organisations and career opportunities across various sectors. We are committed to identifying potential, supporting growth, and aligning people with roles that match their skills, interests, and aspirations. Maxumise is conducting this recruitment on behalf of our client, in line with the requirements of this advertised role.

Facilities operations across multiple sites were coordinated to ensure consistent service delivery, compliance with contractual standards, and effective support to client operations across all assigned locations. Reports To: Facilities Manager – Honiara Location: Honiara, Solomon Islands Scope: Multi-site operations across Honiara, Port Vila, Noumea, and Pohnpei

Outcomes

Organisational Stakeholders
1. Multi-Site Operational Coordination

Facilities operations across geographically dispersed sites were coordinated to ensure consistent service delivery and compliance with service standards.

  • Operational requirements across all sites were coordinated and managed
  • Service delivery was monitored to ensure compliance with KPIs and SLAs
  • Site inspections and virtual check-ins were coordinated across locations
  • Site-specific operational procedures and access protocols were maintained
  • Emergency response coordination across all sites was supported
2. Vendor and Contractor Management

Vendors and contractors were managed to ensure compliance, performance, and service quality.

  • Vendor procurement, onboarding, and inductions were coordinated across all locations
  • Compliance with licensing, insurance, and security protocols was ensured prior to engagement
  • Contractor performance was monitored through inspections and adherence to standards
  • Maintenance schedules were coordinated across multiple locations and time zones
  • Safe work method statements were reviewed prior to commencement of works
3. Maintenance and Operations Support

Maintenance activities and facility operations were supported to ensure assets were maintained in good working condition.

  • Planned maintenance programs were coordinated and monitored
  • Critical environment management requirements were supported and maintained
  • Remote maintenance activities were coordinated across assigned sites
  • Property inspections were supported and coordinated annually
  • Access control systems and key management processes were maintained
4. Financial Management and Procurement

Procurement and financial processes were managed to ensure efficiency, compliance, and cost control.

  • Purchase orders were processed and managed accurately across all sites
  • Accounts payable processes were supported to ensure timely vendor payments
  • Procurement activities were coordinated in line with required guidelines
  • Contract expiry monitoring and re-procurement activities were supported
  • Cost control and efficiency improvement opportunities were identified
5. Work Order and Systems Management

Work order systems and asset records were managed to support operational performance and reporting.

  • Work orders were managed using CMMS systems to ensure timely completion
  • Service requests were processed and coordinated across all sites
  • Maintenance activities, costs, and performance were tracked and reported
  • Asset registers and maintenance histories were maintained accurately
  • Space and occupancy services were coordinated as required
6. Health and Safety Management

Health and safety practices were implemented and monitored to ensure a safe working environment.

  • Safe work practices were followed and promoted across all sites
  • Hazard registers and safety documentation were maintained
  • Incident reporting and escalation procedures were applied
  • Disaster recovery and business continuity plans were supported and implemented
7. Client and Stakeholder Management

Stakeholder relationships were managed to ensure service delivery met client expectations.

  • Client queries and facilities-related requests were managed across all locations
  • Communication with stakeholders on maintenance and service delivery was maintained
  • Relationships with internal teams, vendors, and client representatives were strengthened
  • Coordination with site administration officers was maintained to support operations
8. Administrative Support

Administrative processes were managed to support efficient facilities operations.

  • Documentation and records were maintained accurately across all sites
  • Reports, correspondence, and presentations were prepared as required
  • Logistics for site visits and inspections were coordinated
  • Filing systems and document control processes were maintained
9. Risk Management

Risk management processes were supported to ensure compliance and operational continuity.

  • Property risk management programmes were supported and implemented
  • Site-specific risks and hazards were identified and monitored
  • Compliance with organisational policies and procedures was maintained
  • Business continuity and disaster recovery requirements were supported

Responsibilities - Critical Competencies

Competence Description
Business
Business Performance Manage the performance of the organisation.
Change Management Implement and manage changing situations resulting from a change in strategic/business.
Planning Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Systems and Procedures Develop and/or apply procedures to assist the organisation achieve its goals.
Documentation Communicate using formal business writing.
Communication Exchange information through verbal communication
Customer
Customer Commitment Demonstrate a commitment to customer service - both internal and external customers.
Relationship Building Build beneficial relationships with suppliers and stakeholders.
Quality Focus Deliver quality.
Organisational Values Display the organisation's image and value standards.
People
Leadership Utilise a leadership position to influence people and events and to increase performance.
Facilitation Assist the progress of work ensuring its timely and effective completion.
Problem Solving Develop practical solutions to a situation.
Negotiation Reach agreement through discussion and compromise.
Learning Develop the competencies of self and others to enhance performance.
Professional
Technical Strength Demonstrate knowledge of a specialist discipline.
Operational
Health and Safety Establish and maintain a safe and healthy work environment.

Qualifications

Qualification Discipline Notes
Preferred
Diploma Property and Real Estate, Business Management or Administration

Work Knowledge and Experience

  1. Experience in multi-site facilities coordination was demonstrated
  2. Experience in vendor and contractor management was demonstrated
  3. Knowledge of maintenance systems and CMMS platforms was demonstrated
  4. Understanding of building systems and facilities operations was demonstrated
  5. Knowledge of health and safety requirements was demonstrated
  6. Strong organisational and coordination capability was demonstrated
  7. Communication and stakeholder management skills were demonstrated
  8. Analytical and problem-solving capability was demonstrated
  9. Relevant experience in facilities management, property management, or related field was demonstrated

Requirements

Language Proficiency
Excellent command of English
Professional Associations
Membership of appropriate Professional Institution
Regulatory Compliance Requirements
Police Clearance

Interactions

Interaction Comments
Internal
• Facilities Manager – Honiara • Account Team • Centralised Services and Subject Matter Experts
External
• Client representatives across all assigned Posts • Vendors, contractors, and service providers • Site Administration Officers

Attributes

Attribute Definition
Behavioural Styles
Innovative Devises new and creative ways to do things comes up with original ideas.
Achiever Puts in effort to achieve a desired result or goal and is motivated by this end and the overall accomplishment.
Reliable Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Detail oriented Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Resilient Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Interpersonal Styles
Forthright Speaks out frankly without hesitation, showing a direct manner.
Perceptive Shows keen insight and understanding of issues or situations.
Realistic Shows concern for facts and reality, rejecting the impractical.
Self-sufficient and assured Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities.
Thinking Styles
Decisive Reaches conclusions, promptly and firmly.
Well organised Controls tasks in a well thought out and critical manner.
Analytic Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Holistic thinker Considers issues/situations as a whole rather than analysing or dissecting the parts.


Apply Now
Fiji

Location

29 Mar 2026

Date Posted

6 days to go

Closing Date

N/A

Salary

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