SPREP (Secretariat of the Pacific Regional Environment Programme)

Communications Support Officer (Local recruitment - Samoa nationals and permanent residents only)

Job Description

The Secretariat of the Pacific Region Environment Programme (SPREP) is the regional organisation established by the Governments and Administrations of the Pacific charged with protecting and managing the environment and natural resources of the Pacific. The head office is based in Apia, Samoa with other SPREP offices in Fiji, the Republic of the Marshalls Islands, Solomon Islands and Vanuatu. SPREP has around 160 staff and has an annual budget of approximately USD51 million in 2026. The establishment of SPREP in 1993 sends a clear signal to the global community of the deep commitment of Pacific Island Governments and Administrations for better management of the environment within the context of sustainable development. The strategic direction for SPREP is clearly set out in the 2017-2026 SPREP Strategic Plan. The Plan outlines the mandate, vision and programmes for the organisation, and places strong emphasis on effective delivery of services to SPREP Member countries and territories.

The Communications Support Officer coordinates outsourcing of SPREP resources and publications, assists with developing news media content and activities, and supports the successful outputs of the Communications and Outreach Unit, reports to Communications & Outreach Adviser.

Outcomes

Organisational Stakeholders
1. Web-based Outreach and Communications
Jobholder is accountable for Contribute to the content development for the SPREP Website as in the SPREP Communications strategy. Guide SPREP staff in the development of content for the SPREP Website. Upload both text and images to the SPREP website on a timely basis. Effectively and swiftly proactively address all risks posed by content uploaded to the SPREP website and social media pages. Jobholder is successful when New graphic design, and text, content is created for uploading to the SPREP website and social media pages each week. Effective development of SPREP media articles is completed for successful uploading to the SPREP Website and social media pages. Advice and support provided to staff on how best to create content for the SPREP website. Positive feedback is provided from Members and Partners about the good quality and relevancy of content on the SPREP website. Staff are aware of the website and content policies and procedures and comply with these. Successful responses to any risk posed by content uploaded to the SPREP website and social media pages are advised, implemented and acted upon quickly with a brief report provided for our records. Advice, assistance, and support is provided on staff process of approvals for content uploaded to official SPREP platforms.
2. Outsourcing SPREP Resources and Publications Development
Jobholder is accountable for Facilitate the outsourcing of production of all SPREP publications, audio visuals and public awareness products. Provide professional and technical assistance on editing and publications issues where necessary Coordinate the translation of all official publications and productions, as and when required. Jobholder is successful when SPREP staff equipped with all information needed to begin their publication process. Contributions and advice provided to SPREP staff on the best process available for their specific publication to be completed. All outsourced work is procured for SPREP staff in compliance with the SPREP Procurement Manual. SPREP Business cards are ordered for staff on a regular basis. The SPREP Publication filing and record keeping is up to date and accessible to the SPREP Communications Outreach Unit and SPREP staff. All SPREP products have been edited in accordance with the SPREP style guide and developed in line with the SPREP publications and visibility guide. SPREP Publications are developed and uploaded in both French and English, as and when requested. SPREP Publications are developed and uploaded in any of the SPREP Member vernaculars, as and when requested. Staff queries are responded to in a timeline manner on relevant guidance and support for SPREP publications.
3. Storage and Distribution of Publications
Jobholder is accountable for Work in partnership with Knowledge Management (KM) to ensure all SPREP produced materials are stored and distributed within and from the KM, and to ensure that all necessary SPREP products contain the necessary publications information (ISBN - International Standard Book Number and CIP - Cataloguing in Publication) Jobholder is successful when All SPREP publications (audio visual, printed and otherwise) are correctly referenced, catalogued with and available through the KM. All SPREP materials developed are stored and catalogued internally for future use and amendment. The SPREP publications are prepared according to international standards, in particular, with the necessary publication information. Distribution of materials is to be incorporated into the publications outsourcing and advice provided. Guidance and advice provided to SPREP staff on the processes to be followed for SPREP publications to be archived and catalogued with KM.
4. Monitoring of SPREP web-based outreach, resources, publications and media profiling
Jobholder is accountable for Ensure all materials developed are monitored, tracked and evaluated where relevant Strengthen and develop the contact base of communications service providers Jobholder is successful when Responsible for ensuring the Publications monitoring sheet remains updated in the SPREP Communications and Outreach Publication logging system for annual reporting to partners and SPREP Members. Contribute to review of the publication process of key SPREP publications to guide future improvement. Effectively input into and maintain an communications service providers contact base for internal reference only. All media news articles developed are recorded in the Communications and Outreach M and E logging system for annual reporting to partners and SPREP Members. Contribute to, and maintain, the SPREP Media contact list for internal use only. Support and advice provided to SPREP staff and communications service providers when requested based upon the Communications and Outreach internal M and E system.
5. SPREP Outreach and Other Communications-related Functions
Jobholder is accountable for Provide support where required to ensure all functions of the SPREP Communications and Outreach Unit are met Jobholder is successful when Effectively engage and support all communications and outreach activities and outputs, when and as required, for the Secretariat to successfully host annual meetings of Members. Provide input into the monitoring of plans and activities for profile raising inclusive of evaluation reviews to support annual reporting to SPREP Members and Partners. Contribute to the development and completion of the SPREP Annual Report. Financial disbursements and expenditures are completed in line with approved work plan and budget. All payments and other financial requirements of the project are completed on time. SPREP Travel Policy is adhered to when implementing travel for any of the Communications and Outreach Unit. Support is provided to all other areas of the Communications and Outreach team when, and as, required for successful implementation of all work to help achieve the SPREP Strategic Plan.

Responsibilities - Critical Competencies

Competence	Description
Business
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Communication	Exchange information through verbal communication
Customer
Quality Focus	Deliver quality.

Qualifications

Qualification	Discipline	Notes
Preferred
Bachelor Degree	Communications

Work Knowledge and Experience

At least 3 years experience in communications including outsourcing publications and communications services (New graduates with no work experience but have lots of energy to be creative and shows initiative are strongly encouraged to apply)
Excellent research and verbal communications skills with high command of spoken and written English including high level of presentation and inter-personal skills, media, publications, communications and networking with diverse stakeholders within a multi-disciplinary and multi-cultural team environment
Demonstrated knowledge and appreciation of the communication and outreach functions and its role in an organisation as well as general knowledge of accepted and emerging communication and outreach issues and challenges in the Pacific region
Excellent understanding and appreciation of team work and performance culture with a positive approach to continuous learning and development and to diverse opportunities and challenges within a multi-disciplinary and multi-cultural team environment
Good understanding and appreciation of teamwork and performance culture with a growth mindset and positive attitude to diverse opportunities and challenges
Demonstrated ability to work with integrity, maintain confidentiality and use discretion when handling sensitive information and shows initiative and ability to be creative and to think outside the box

Requirements

Regulatory Compliance Requirements
Fluency in English.. Excellent writing skills.

Interactions

Interaction	Comments
Internal
Communications and Outreach Adviser
Executive and Management
Programme staff
Corporate Services staff
External
Printing companies
Graphic artists
Other service providers

Attributes

Attribute	Definition
Behavioural Styles
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Well organised	Controls tasks in a well thought out and critical manner.

Apply Now

Apply Now Job Description

Apia, Samoa

Location

17 Apr 2026

Date Posted

28 days to go

Closing Date

SAT$37,206 to SAT$41,857

Yearly

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