SPREP (Secretariat of the Pacific Regional Environment Programme)

Finance and Administration Officer – (FAO-LDCC) (For Samoan nationals and Permanent Residents Only)

Job Description

The Secretariat of the Pacific Region Environment Programme (SPREP) is the regional organisation established by the Governments and Administrations of the Pacific charged with protecting and managing the environment and natural resources of the Pacific. The head office is based in Apia, Samoa with other SPREP offices in Fiji, the Republic of the Marshalls Islands, Solomon Islands and Vanuatu. SPREP has around 160 staff and has an annual budget of approximately USD51 million in 2026. The establishment of SPREP in 1993 sends a clear signal to the global community of the deep commitment of Pacific Island Governments and Administrations for better management of the environment within the context of sustainable development. The strategic direction for SPREP is clearly set out in the 2017-2026 SPREP Strategic Plan. The Plan outlines the mandate, vision and programmes for the organisation, and places strong emphasis on effective delivery of services to SPREP Member countries and territories.

The Finance and Administration will provide support to the Climate Change Resilient Programme’s (CCR) work on loss and damage activities for the Pacific SIDS. The role will report to the Loss and Damage Officer.

Outcomes

Organisational Stakeholders
1. Budget Management
Jobholder is accountable for Monitor the overall spending in consultation with the project partners teams and relevant SPREP departments Ensure spending does not exceed allocated budgets Prepare relevant documentation to support the LDCC project reporting to MFAT New Zealand. Jobholder is successful when Budget issues are identified, reported and addressed Expenditures incurred are within budgets A record of the status of project funds being monitored rigorously (spreadsheet or in another electronic format) is developed and tracked
2. Procurement Management
Jobholder is accountable for Update and monitor the overall procurement plan for the project in line with the Agreement. Ensure that the procurement of required goods and services comply with general conditions and the special conditions of the Agreement and SPREP’s Procurement policy and procedures for all project related activities and those of partners. Prepare all relevant documentation to enable procurement and supply of goods and services required to enable delivery of SPREP activities in consultation with the Finance Department. Monitor contracts and agreements for the supply of goods and engagement of consultants to deliver specific aspects of the project in consultation with partners. Procure goods and/or services relevant to the LDCC Project. Jobholder is successful when The Procurement Plan is updated to accurately plan for the remainder of the LDCC project. Regular procurement alerts/reminders/ reports are sent out to partners on outstanding procurement activities an issues that require their attention. Procurement activities meet set deadlines and relevant procurement reports are ready in a timely manner to support advertisement of tenders or soliciting of quotes, evaluation, decisions and re-contracting. Non-conformity with conditions of contracts and agreements are prevented at all times with issues swiftly managed and addressed. Timely and efficient procurement of goods and services for LDCC project activities.
3. Financial reporting and documentation
Jobholder is accountable for Prepare financial reports for the project as required by the Agreement and financial component of the report to NZ MFAT Prepare project financial report on project activities Maintain and keep good records and files of all financial documents including supporting documents for all transactions related to the project Ensure all required financial records and supporting documents are submitted by National Coordinators and partners in country. Jobholder is successful when Financial report on the project to date is available on time and endorsed by the relevant authorities Financial records and supporting documents (both paper and electronic) for costs incurred under the project are readily available, up-to-date and complete
4. Project administration and logistical support
Jobholder is accountable for Provide operational support to the Project Management Unit (PMU), including logistics for meetings, trainings, and regional missions Assist arrange and prepare travel requests, workshop arrangements, and procurement documentation related to national and regional activities. Maintain updated records of project activities, communications, reports and outcomes. Provide support to the broader Climate Change Resilience Programme on administration, logistics and procurement for CCR events and projects. Provide Secretariat support to the LDCC project. Jobholder is successful when Logistics for regional and national workshops, training, events and missions are effectively coordinated with no major issues or delays. Accurate and timely travel and logistical documentation is submitted for PMU approval, ensuring protocols and processes are followed and adhered to. Project and organisational databases and filing systems are up to date and organised. CCR Programme events and activities are adequately supported and executed successfully.

Responsibilities - Critical Competencies

Competence	Description
Business
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Documentation	Communicate using formal business writing.
Customer
Quality Focus	Deliver quality.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Financial Application	Apply financial principles and practices.

Qualifications

Qualification	Discipline	Notes
Preferred
Bachelor Degree	Accounting and Finance, Administration, Project Management

Work Knowledge and Experience

At least 3 years relevant experience in international donor funded project accounting / project financial and administrative work, preferably in the Pacific region.
Excellent experience in the following: Financial management and accounting with appreciation of policies, systems, processes and databases. Microsoft Office, spreadsheet applications and computerised accounting and finance systems
Excellent experience in office management and providing administrative and logistical support to programmes/projects including management of events and meetings.
Excellent written and verbal communication skills including high level of writing, presentation and interpersonal skills, collaboration with donors and partners with sound experience in maintaining effective relationships with a diverse group of people within a multi-disciplinary and multi-cultural team environment.
Excellent knowledge of current and emerging issues and challenges in administration and financial reporting and demands of a regional project in the Pacific islands’ region, as well as good understanding and appreciation of environmental ethics, values and priorities.
Shows initiative to think outside the box particularly in problem-solving, setting priorities and meeting work-plan deadlines as well as meeting challenges and demands of a regional project.

Requirements

Regulatory Compliance Requirements
Fluency in English.. Certified qualification and membership from a recognized professional accounting institute (advantage).

Interactions

Interaction	Comments
Internal
• Climate Change Loss and Damage Project Officer
Climate Change Adaptation Adviser.
Climate Change Resilience Director and CCR Programme Staff.
SPREP Departments (Human Resources and Administration, Finance, Communications and Outreach)
All SPREP staff and programmes.
External
NZ MFAT
Beneficiary countries and territories
National Coordinators in LDCC PICTs

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Punctuality	Completes a required task or fulfills an obligation before or at a previously designated time
Interpersonal Styles
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Consensus seeker	Works to achieve group solidarity and general agreement and harmony.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Disciplined/Systematic	Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach.
Flexible/Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.

Apply Now

Apply Now Job Description

Apia, Samoa

Location

17 Apr 2026

Date Posted

28 days to go

Closing Date

SAT$46,509 to SAT$52,322

Yearly

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