Project Assistant

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Job Description

FSM Petroleum Corporation is a progressive state-owned enterprise that values diversity and inclusiveness, and is committed to harnessing the local talent of Micronesians. We operate throughout Micronesia, with operations in Chuuk, Pohnpei, Kosrae, Yap, Nauru and Guam. Our Guam and Nauru Facilities operate under Vital Energy, Inc. The company employs some of the best people in the industry and has a mission to develop and train our people to be the best at what they do in the region.

The Project Assistant plays a crucial role in supporting the successful execution of projects within an organisation. This role involves providing administrative and operational assistance to project managers and teams, ensuring the efficient flow of information, resources, and tasks to meet project objectives. The Project Assistant is an organised and detail-oriented individual who contributes to project planning, coordination, documentation, and communication.

Outcomes

Organisational Stakeholders
1. Effectiveness of Vital's Administrative support project function supported
Assistance is provided to the leading hand and superiors efficiently in all technical aspects of projects. Work schedules are successfully completed on time, within budget, and as per the scope of works. Work schedules for team members and Project Managers are ensured. Regular updates are provided on: On-site data collection Materials Workforce PRs Accurate project records are maintained. Status report supported  Updated and correct information is provided to Vital officers during inspections. Project managers are assisted with scheduling meetings, managing calendars, and maintaining project-related documentation. Project-related materials, reports, and presentations are prepared and distributed efficiently. Communication among project team members and stakeholders is coordinated and facilitated efficiently. Project files, records, and databases are maintained in a timely manner.
2. Teamwork and cooperation
Cooperation within the team and greater function / department encouraged Meeting Minutes, collated and submitted to relevant Manager Cooperation across functions / departments ensured Other related duties assigned by the Leading Hand effectively and efficiently addressed
3. Organisation's image and value standards demonstrated and promoted at all times
Support of the environment aligning deliverables to organisational values and strategic directions ensured Organisational values and good corporate and governance practices are complied with in delivering outcomes ensured

Responsibilities - Critical Competencies

Competence	Description
Business
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Quality Focus	Deliver quality.
Organisational Values	Display the organisation's image and value standards.
People
Team Orientation	Work in a team towards a common aim.
Innovation	Use original and creative thinking to make improvements and/or develop and initiate new approaches.
Learning	Develop the competencies of self and others to enhance performance.
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.
Operational
Health and Safety	Establish and maintain a safe and healthy work environment.
Environment	Establish and maintain an environmentally friendly organisation

Qualifications

Qualification	Discipline	Notes
Preferred
Associate Degree & Bachelor's Degree	College Graduate	A diploma or degree in Business Administration, Project Management, or a related field

Work Knowledge and Experience

1. Experience as a Project Assistant or in a similar administrative role (Desirable)
2. Experience in supporting project managers and teams in all phases of project execution. (Desirable)
3. Proficiency in MS Office (Word, Excel, PowerPoint) and project management software.
4. Familiarity with project management principles and practices.

Requirements

Language Proficiency
Excellent command of written and spoken English
Regulatory Compliance Requirements
Police Clearance

Interactions

Interaction	Comments
Internal
Project Team
External
Contractors

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Perceptive	Shows keen insight and understanding of issues or situations.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Decisive	Reaches conclusions, promptly and firmly.
Initiative	Takes action and makes decisions without the help or advice of other people.

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