Coordinator Information Technology v (1.00) [Suva]

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Job Description

The Public Rental Board (PRB) was established on 16th May 1989 under the Housing (Amendment) Decree No 12 of 1989 which included 24 rental estates comprising 1,753 rental flats. The Housing (Amendment) decree is part of the Housing Act of 1955. The Board was established to provide affordable rental flats to low income earners on a transitional basis without incurring a loss. The PRB is owned by Government and managed by Board of Directors. The Board’s operations are undertaken by staff of Public Rental Board.

Manage the IT needs of the organization and ensuring that all systems are working well to meet the organization strategic objectives.

Outcomes

Capital Stakeholders (Owners)
1. Organisation managed in line with the strategic plan [sustainablity]
Organisational budgets prepared, monitored and managed Performance management system managed Strategic risk plan managed Organisation's policy and procedure framework maintained Organisational image monitored/ public relations maintained Assets optimised
2. Strategically focussed department / division
Strategic Plan implemented Operational planning Financial reporting systems Financial operations, reporting and structure
Organisational Stakeholders
1. A developing and growing department / division
Improving procedures and compliance Improvement in member / customer / stakeholder service levels Growth in efficiency and effectiveness Improvements from application of technology Developing and growing workforce competence with succession planning
2. Department/Division managed effectively
Management through the organisation performance management system Internal procedures and guidelines maintained Budget preparation, monitoring and management Risk management planning and assessment
3. Financial reports produced
Produce regular financial and other reports for senior management and auditors Provide ad hoc financial reports as required
4. Procedures developed, monitored and implemented
Develop, monitor and implement procedures to improve the efficiency of the team's work and to better meet the customer's need Implement and monitor risk management procedures
5. Systems, applications software and IT infrastructure support provided
IT systems and applications software available and optimised Systems and applications managed, maintained and tailored to the needs of the organisation Reports created to meet the organisation's requirements Install and implement new software and/or hardware  Assess the effectiveness of changes to IT and software Risk management plan implemented and and monitored, including backup of all IT systems IT infrastructure managed to ensure services are available and adequate for the needs of the organisation User manuals developed and training / updates available to staff provide help desk and troubleshooting services when required Financial and other systems-based processes and reports developed as required.
6. Team Management
Prepare work plans (annual, monthly and weekly basis) Delegate work and supervise staff Provide guidance

Responsibilities - Critical Competencies

Competence	Description
Business
Strategic Development	Establish the strategic direction and steer the organisation towards its goals
Operational
Stock Control	Acquire and monitor stock to meet business needs

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Information Technology/Computing	Computer Science or Information Systems, Relevant Certifications
Desirable
Certificate	Computing

Work Knowledge and Experience

1. Server Administration
2. Firewall and Network Security
3. Mobile device management

Requirements

Language Proficiency
Excellent command of English
Regulatory Compliance Requirements
Driver’s License
Relevant certifications, registrations, and licenses may be required.

Interactions

Interaction	Comments
Internal
All employees
Management Team
Board of Directors
External
Suppliers
Statutory Authorities
Community

Attributes

Attribute	Definition
Behavioural Styles
Accepting/compliant	Shows a willingness to go along with things and a compliance with expectations.
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Achiever	Puts in effort to achieve a desired result or goal and is motivated by this end and the overall accomplishment.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Energetic	Constantly active and driven to put in effort. Works hard to promote an enterprise.
Enthusiastic	Shows high levels of excitement and interest, and expresses positive feelings.
Experimenter	Tries out new procedures, ideas or activities.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Integrity	Adherence to moral and ethical principles; soundness of moral character; honesty.
Punctuality	Completes a required task or fulfills an obligation before or at a previously designated time
Reliable	Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Resilient	Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Interpersonal Styles
Consensus seeker	Works to achieve group solidarity and general agreement and harmony.
Empathic	Has the ability to understand somebody else's feelings or difficulties.
Extrovert	Outgoing and showing interest in events going on around them, particularly people, new experiences and changing situations.
Forthright	Speaks out frankly without hesitation, showing a direct manner.
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Perceptive	Shows keen insight and understanding of issues or situations.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Self-sufficient and assured	Readily copes with situations without recourse/need of others, showing confidence and belief in oneself and one's own abilities.
Team Oriented	Enjoys being with others as part of a group or team.
Trusting	Places confidence in others without misgivings, relying on their ability, character, and truthfulness.
Thinking Styles
Abstract/conceptual thinker	Creates abstract or generic ideas generalised from particular instances.
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Challenger	Queries, tests information/beliefs and provokes thought.
Concrete thinker	Focuses on the tangible experiences of actual things or events.
Conscientious	Demonstrates a sense of right and wrong and a personal obligation to do the right thing.
Decisive	Reaches conclusions, promptly and firmly.
Disciplined/Systematic	Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach.
Flexible/Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.
Holistic thinker	Considers issues/situations as a whole rather than analysing or dissecting the parts.
Imaginative	Generates ideas and images, showing creativity.
Initiative	Takes action and makes decisions without the help or advice of other people.
Intuitive	Makes mental leaps without going through a rational thought process. Apparent ability to acquire knowledge without a clear inference or the use of reason.
Numerate	Shows abilities in quantitative thought and expression.
Reflective	Takes a thoughtful and deliberative approach.
Well organised	Controls tasks in a well thought out and critical manner.

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